ITEM 4.12 Approve radio communications updatesCITY
Otsego
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Utilities
Utilities Manager Neidermeier
January 9, 2017
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent Agenda
Interim Administrator Flaherty
4.12
AGENDA ITEM DETAILS
RECOMMENDATION:
Approve radio communication updates to the utility sites.
ARE YOU SEEKING APPROVAL OFACONTRACT?
ISA PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Quotes were received for radio communication updates for the Utility Systems monitoring sites. The
upgraded technology replaces radios from two older generations and will match the radios used in the
West Wastewater Treatment Facility Digester project. The vendor will provide nineteen licensed
narrowband radios, communication cables and installation. Instrumentation services will be provided
by AE2S to configure, program and test equipment.
Radio communications provide Supervisory Control and Data Acquisition (SCADA) information to
Operations staff for monitoring the Wastewater Treatment Facilities, Well Houses, Water Towers and
Lift Stations. The radio upgrades provide faster and more reliable communication with all Utility sites
and is timely as existing radios are approaching life expectancies.
Security risks were reviewed and identified as low due to remote access and equipment control
limitations. Contingencies are in place to control processes in the event communication is
compromised.
Larson Data Communications provided the quote for the equipment portion and installation of the
upgrade for a total of $19,087.20. AE2S instrumentation services have provided a quote not to exceed
$7500.00 for the coordination, configuration, programming and testing of the devices. The total project
cost would not exceed $26,587.20, consistent with the 2017 budgeted $30,000.00.
The Public Works Subcommittee reviewed the communication proposals at the December meeting and
provided recommendation of approval.
SUPPORTING DOCUMENTS: (X) ATTACHED
List: Quote 1. Larson Data — for equipment & install 2. AE2S — instrumentation services
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to approve Larson Data Communications to provide and install updated licensed radio
equipment for a cost of $19,087.20 and AE2S to provide programming services not to exceed $7500.00
at the Otsego Utility Sites.
BUDGET INFORMATION
ACTION TAKEN
December 19, 2016
Kurt Neidermeier
Utility Manager
13400 901 Street NE
Otsego, MN 55330
RE: Letter Agreement Between Owner and Engineer
Telemetry Improvements Programming Services Agreement
Otsego, MN
Dear Mr. Neidermeier:
Thank you for the opportunity to provide this Agreement for professional Instrumentation and Control
(I&C) Services in association with the Otsego Water/Wastewater Treatment Systems. As you requested,
we have prepared this Agreement to provide professional services for Supervisory Control and Data
Acquisition (SCADA) programming and commissioning, as further described below, for the SCADA
telemetry system in Otsego, MN.
This is an Agreement between the OWNER and ENGINEER, effective upon approval of the OWNER for
the Scope of Services described herein.
Scope of Services
ENGINEER will perform the following professional services as authorized by OWNER.
1. Coordinate radio replacement and telemetry system conversion with Larson Data.
2. Reconfigure programmable logic controller (PLC) and operator interface (OTT) IP addresses at
existing sites equipped with Ethernet (West WWTF, East WWTF, Well 1, Wellhouse 2, Lift Station
3, Lift Station 4, Lift Station 6, Lift Station 7, and Lift Station 9).
3. Perform programmable logic controller (PLC) communication programming associated with radio
upgrade.
4. Commissioning and testing.
Responsibilities of OWNER
1. Provide access to associated sites.
2. Procure new MDS Orbit radios (Larson Data).
3. Replacement of all radios (Larson Data).
Proposed Professional Fees
ENGINEER proposes to complete the Scope of Services within this Supplemental Agreement on an hourly
and not to exceed basis. A breakdown of the estimated costs for the Scope of Services is as follows:
1. Planning and coordination.
4 hours
2. IP address reconfiguration.
30 hours
3. PLC communication programming.
10 hours
4. Commissioning and testing.
4 hours
Total Professional Services $7,000.00
Reimbursables (Mileage etc.) $500.00
Combined Total $7,500.00
Anticipated Times for Rendering Service
ENGINEER proposes the following timeline for performance of the above stated tasks:
1. Dependent upon project schedule.
Any delays due to equipment and/or software availability shall result in a corresponding adjustment to the
proposed schedule.
Acceptance
Should this proposal satisfactorily establish the Scope of Services desired, and you approve the Terms and
Conditions of the Agreement, please sign and date both copies of this proposal in the space provided. Retain
one (1) copy for your records and return the other to AE2S. Receipt of a fully executed Agreement will
serve as our Notice to Proceed.
Thank you again for the continued opportunity to provide professional services to the City of Otsego, MN.
We look forward to working with you, and we are confident our experience and expertise will provide value
to your facility.
Sincerely, Accepted this day of 120—
AE2S
20_
AE2S City of Otsego, MN
Allen Dostall
I&C Technician, AE2S
Grant L. Meyer, PE
Client Program Leader, AE2S
IN
Title:
Page 2 of 2
(Letter Agreement)
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