ITEM 4.2A 12.12.2016 MinutesITEM 4_2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
DECEMBER 12, 2016
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:02 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner and Jason Warehime.
Councilmember Tom Darkenwald arrived at 7:04 PM. Absent: Councilmember Doug Schroeder.
Staff: Adam Flaherty, Interim City Administrator/Finance Director; Ron Wagner, City Engineer;
Daniel Licht, City Planner; Andy MacArthur, City Attorney and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Special Presentation: Minnesota Medical Solutions.
Dr. Kyle Kingsley, Minnesota Medical Solutions CEO, gave a status update; after some questions
and answers on the business in general; Mr. Kingsley presented the City Council with a $20,000
donation for public community support as committed to in their initial application process. The
City Council thanked them for the contribution.
Pat Hilden, President of the Otsego River Rider Snowmobile Club, gave an annual report. The
City Council thanked the board for their work.
2. Consider agenda approval.
City Clerk Loff requested to add Item 7.1 Emergency response map status update.
CM Darkenwald motioned to approved with addition of Item 7.1. Seconded by CM
Heidner. All in favor. Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. November 28, 2016 Meeting.
B. November 28, 2016 Special Meeting,
C. November 28, 2016 5:30 PM Special Meeting,
D. December 5, 2016 Special Meeting,
3.3 Authorize City Council special pay for November 2016.
3.4 Approve Pay Requests/Change Orders.
A. Pay Request #3 for the East WWTF Oxidation Ditch Improvements Project.
B. Pay Request #9 for the Final West WWTF Digester Expansion Project.
3.5 Approve Agreement between Otsego and Vireo Health Regarding Community Support
Obligations and Resolution 2016-106 Accepting Contribution.
CM Darkenwald motioned to approve as written. Seconded by CM Warehime. All in
favor. Motion carried.
4. Public Hearing:
4.1 To consider the 2017 Fee Schedule.
A. City Clerk attests to legal notice.
B. Presentation of the proposed fee schedule.
C. Public Comments.
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D. Close the Public Hearing,
E. Approve Ordinance 2016-14.
City Clerk Loff attested that all the proper noticing, posting and publishing has been completed.
City Clerk Loff presented the staff report. Mayor Stockamp opened the Public Hearing at 7:47
PM. Hearing no public comments Mayor Stockamp closed the Public Hearing at 7:47 PM.
CM Warehime motioned to approve Ordinance 2016-14 establishing the fee
schedule of City fees for 2017 and publication in summary form. Seconded by CM
Heidner. All in favor. Motion carried.
5. Administration:
5.1 2017 Budaets and Property Tax Le
A. Truth in Taxation Presentation.
B. Public Input.
C. Council Action:
1. Consider Resolution 2016-102 Adopting the 2017 Annual Operating Budgets
2. Consider Resolution 2016-103 Setting Final Property Tax Levy for Taxes Payable 2017.
3. Consider Resolution 2016-104 Adoptina the 2017-2026 Capital Improvement Plan.
Interim City Administrator/Finance Director Flaherty presented the Budget and Levy
Presentation. There were no public comments.
CM Heidner motioned to approve Resolution 2016-102 adopting the 2017 Annual
Operating Budgets. Seconded by CM Warehime. All in favor. Motion carried.
CM Heidner motioned to approve Resolution 2016-103 setting a Final Property Tax
Levy for Taxes Payable 2017. Seconded by CM Warehime. All in favor. Motion
carried.
CM Heidner motioned to approve Resolution 2016-104 adopting the 2017-2026
Capital Improvement Plan. Seconded by CM Warehime. All in favor.
6. Public Works:
6.1 Dayton Emergency Service Water Study.
City Engineer Wagner presented the staff report. CM Darkenwald questioned why a motion is
needed for this. City Attorney MacArthur said no motion is required until the city comes to an
agreement. City Engineer clarified he is only looking for authorization to send Dayton the
report. CM Heidner said he would like the joint powers verbiage removed from the study. The
City Council concurred to authorize staff to send the report to the City of Dayton for their
review with the recommended change above.
6.2 2017 85th Street Improvement Project:
A. Resolution 2016-105 authorizing preparation of plans and specifications.
B. Authorization for City staff to proceed with amendment of 85th Street EAW.
City Engineer Wagner presented the staff report. He stated the larger project requires an
amendment to the EAW previously completed. He reviewed the proposed route and stated
there are a total of 18 parcels affected by the proposed roadway alignment with only 13 parcels
with ROW needing to be obtained. CM Darkenwald stated he would like to see a different route.
CM Warehime stated again for the record he does not want to see a lot of roundabouts within
the city and he would like to see other options.
The City Council concurred to hold an informational meeting with the 18 parcels as well as the
surrounding parcels to notify them of the project and review the proposed alignment.
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CM Heidner motioned to adopt Resolution 2016-105 ordering amendment of the
Environmental Assessment worksheet and preparation of plans and specifications
for the 85t" Street and MacIver Avenue Improvement Project and setting a Project
Informational meeting on January 24, 2017 at 6:30 PM at Prairie Center. Seconded
by CM Warehime. All in favor Motion carried.
7. City Council Reports and Updates.
7.1 Emergency response map status update.
Public Safety Commissioner Bill Abderhalden presented the map he gathered on the emergency
response. The Public Safety Commission will be reviewing this map at their meeting tomorrow
night. A final report will be brought back to the City Council for review.
CM Warehime gave an update on the Prairie Park warming house; he said the bus service didn't
have any used shelters at this time and that we will continue to keep this as an option if one
becomes available. Parks and Recreation Director Demant will go ahead with the previously
approved quote for a warming house.
There was discussion on what fund the donation from Minnesota Medical Solutions/Vireo Health
should be placed. Interim City Administrator/Finance Director Flaherty is recommending the
Capital Improvement Reserve Fund until further review and discussion occurs. Mayor Stockamp
said she remembers discussion at a previous meeting on it being placed in the Parks Capital
Equipment fund.
Mayor Stockamp motioned to place the $20,000 donation from Minnesota Medical
Solutions/Vireo Health in the Parks Capital Equipment Reserve Fund with hold until
further review. Seconded by CM Darkenwald. Mayor Stockamp and CM Darkenwald
voted in favor and CM Heidner and CM Warehime voted against. Motion failed 2-2.
Interim City Administrator/Finance Director Flaherty was directed to deposit the donation in an
appropriate fund and to bring the topic back for Council discussion at a future date.
CM Heidner said in the past the City Council has given city staff an extra four hours of PTO on
New Year's Eve; he questioned this year. Interim City Administrator/Finance Director Flaherty
explained that New Year's Eve falls on a Saturday this year. City offices are already closed at
noon on Fridays, and that providing an additional four hours of PTO would mean completely
closing City offices on Friday. Council agreed with the explanation, and no action was taken.
Due to questions he receives CM Heidner requested that Street Operations Manager Lamson
send out an email to the City Council on the planned schedule before they go out to snowplow.
8. Staff Reports and Updates.
Interim City Administrator/Finance Director Flaherty said the city received a refund today from
the League of Minnesota Cities in the amount of $42,000. He also stated he will be attending a
WCAT meeting Tuesday afternoon.
City Engineer Wagner gave some project updates.
9. Adjourn.
urn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor.
Motion carried. Adjourned at 9:14 PM.
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Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
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