ITEM 6.1A Wokson Hills/Autumn Woods0
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MINNESOTA V
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Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
January 9, 2017
PRESENTER(s):
REVIEWED BY:
ITEM #:
Ron Wagner, City Engineer
Adam Flaherty, Interim City
6.1A
Administrator
AGENDA ITEM DETAILS
RECOMMENDATION:
Approve Resolution receiving feasibility report regarding improvement of streets within Wokson Hills
(59th Street, 58th Street and Quenroe Avenue) and Autumn Woods (56th Street, 57th Street and Quilley
Avenue) and set a date for a Public Hearing for residents to be presented project scope and possible
assessment costs.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No I Yes
BACKGROUND/JUSTIFICATION:
The streets within Wokson Hills and Autumn Woods are paved. The existing roadway consists of a 2 %"
of bituminous surface approximately 24' feet wide. The pavement is 28-30 years old and is experiencing
extensive block and thermal cracking as well as some surface raveling due to its age. The value of
existing housing is positively benefited by accessing a bituminous paved street in good condition.
The existing street surface in Wokson Hills and Autumn Wood have PCI (Pavement Condition Index)
Ratings of 51 and 57 respectively, well below the average in the City of Otsego. Typically, pavements
with PCI Ratings of 50 or less are in their final stages of useful life and will need to be reconstructed or
overlaid in the very near future.
City Council authorized the preparation of a Feasibility Study to determine what needs to be completed
to remedy the issues, determine a cost estimate and allocate costs. A public hearing to present the
study to the residents will need to be held at a council meeting (February 13`h) to continue forward with
the project with the potential for assessments in accordance with MN State Statue 429. A resolution
will be presented later during this meeting, to determine if the council wishes to prepare plans and
specifications for the purpose of obtaining bids for the project.
The total estimated project cost is $205,373.00 and is proposed to be funded using approximately 50%
assessments and 50% City funds. The CIP estimate for this project was $194,507.00
Estimated assessments could vary some, dependent on a City Council decision assessing one 40 -acre
parcel two assessments and the ability of assessing a MnDOT owned property in the Northwest corner
of 53rd Street and Quilley Avenue. The feasibility report includes two assessments for the 40 -acre parcel
and no assessment for the MnDOT parcel at this time for a total of 60 assessment units.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
• Feasibility Report
• Resolution 2017-03
PCICSIRI P MOTION
Please word motion as you would like it toappear in the minutes.
Motion to approve Resolution 2017-03 Receiving Feasibility Report regarding the Improvements within
the Wokson Hills And Autumn Woods Subdivisions and calling a Public Hearing for residents to be
presented project scope and possible assessment costs.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
Pavement Management Fund - 201 o NO
?r
OtCITY OF
e o
MINNESOTA
FEASIBILITY REPORT
FOR
2017 OTSEGO STREET RENEWAL PROJECT OF
PROPOSED STREET OVERLAYS
WITHIN WOKSON HILLS AND AUTUMN WOODS SUBDIVISIONS
CITY OF OTSEGO, MINNESOTA
January 2017
Prepared by:
—Hal<anson
���Anderson
3601 Thurston Avenue
Anoka, MN 55303
Telephone: 763-427-5860
I hereby certify that this plan, specification or report was prepared by me or under my
direct supervision and that I am a duly Licensed Professional Engineer under State of
Minnesota Statutes Sections 326.02 to 326.16.
Z 2 26052
Ronald J. ner Reg. No. Date
TABLE OF CONTENTS
TITLE SHEET
TABLE OF CONTENTS
I.
INTRODUCTION.......................................................................................1
II.
PROPOSED PROJECT............................................................................1
111.
INITIATION................................................................................................ 2
IV.
FEASIBILITY.............................................................................................2
V.
RIGHT-OF-WAY / EASEMENTS...............................................................2
VI.
PERMITS..................................................................................................2
VII.
COMPLETION...........................................................................................2
VIII.
PRELIMINARY PROJECT SCHEDULE....................................................3
IX.
ESTIMATED PROJECT COST.................................................................4
X.
PROPOSED FUNDING.............................................................................4
XI.
ESTIMATED ASSESSMENT.....................................................................5
XII.
CONCLUSION AND RECOMMENDATION..............................................6
EXHIBITS
LOCATIONMAP..................................................................................................A
PHOTOS.............................................................................................................. B
PROPOSEDSTREET SECTIONS....................................................................... C
BENEFITING PROPERTIES MAPS..................................................................... D
2
PROPOSED STREET OVERLAY
WITHIN WOKSON HILLS AND AUTUMN WOODS SUBDIVISIONS
CITY OF OTSEGO, MN
INTRODUCTION
The purpose of this Feasibility Report is to present the City of Otsego with a
preliminary examination of municipal street improvements for streets within Wokson Hills
and Autumn Woods subdivisions in Otsego, Minnesota (see Exhibit A — Project Location
Map). The report discusses the proposed scope of improvements, preliminary cost
estimates and a project schedule. The report has been prepared in compliance with
Minnesota State Statutes 429 for projects resulting in special assessments.
Wokson Hills was constructed in 1987. The Autumn Woods Additions were
constructed between 1988 and 1989. The area south of 60th Street and east of TH101,
which includes both Wokson Hills and Autumn Woods, was part of Frankfort Township
until the City of Otsego annexed the area in 1994. The conditions of the streets within
Wokson Hills and Autumn Woods have deteriorated to a point that an overlay is
recommended. The amount of crack filling and patching necessary is increasing and
becoming substantial (see Exhibit B — Photos). If the streets are not overlayed soon the
condition of the existing pavement will be too poor to overlay and a full depth reclaim
would be necessary.
The existing street surface in Wokson Hills and Autumn Wood have PCI
(Pavement Condition Index) Ratings of 51 and 57 respectively, well below the average in
the City of Otsego. Typically, pavements with PCI Ratings of 50 or less are in their final
stages of useful life and will need to be reconstructed or overlayed in the very near future.
The Wokson Hills and Autumn Woods streets have been included on the Street Renewal
list and included in the Capital Improvement Plans (CIP) for several years. Due to this,
the City Council authorized a Feasibility Report be completed to determine costs and
potential sources of funding.
The existing roadway consists of a 2 1/2" of bituminous surface approximately 24'
feet wide. 2 1/2" thick bituminous does not meet the current requirement for residential
streets which is a minimum of 3'/2". The pavement is 28-30 years old and is experiencing
extensive block and thermal cracking as well as some surface raveling due to its age, all
of which an overlay can be a good remedy. Cracks or areas that dip or heave and areas
where the pavement is disintegrating (pothole) would need to be removed and patched
prior to the overlay.
II. PROPOSED PROJECT
The proposed street improvement project consists of improving streets within
Wokson Hills, specifically 59th Street, Quenroe Avenue, and 58th Street as well as streets
within Autumn Woods, specifically Quilley Avenue, 56th Street, and 57th Street.
Improvement work includes full depth patching in required areas, bituminous milling and
placement of a 1 '/2" overlay and topsoil shouldering. The proposed street typical section
would be in general conformance with current City Street Standards.
The street section would be a paved rural section with no curb and gutter. Existing
driveways would be matched (elevation and material) with the overlay (see Exhibit C).
Surface water within the project area will be conveyed the via the existing storm
sewer system through a combination of driveway culverts, ditches and cross culverts.
Center line culverts will be reviewed for structural integrity and replaced if needed. No
ditch work or driveway culvert replacement is included as part of this project.
III. INITIATION
The feasibility report was initiated by the City Council due to issues regarding the
age and pavement condition of the streets.
IV. FEASIBILITY
From an engineering standpoint, the project is feasible, and the value of existing
housing is positively benefited by accessing a bituminous paved street in good condition.
It can be accomplished as proposed, and need not be constructed in conjunction with any
other project. The City and the persons assessed should review the project for benefit to
determine the economic feasibility of the proposed improvements.
V. RIGHT-OF-WAY / EASEMENTS
The existing streets and proposed street improvements are located within the
existing 66 foot wide right-of-way.
VI. PERMITS
No permits would be required to accomplish the work.
VII. COMPLETION
This project is proposed to be completed during the 2017 construction season.
2
VIII. PRELIMINARY PROJECT SCHEDULE
The preliminary project schedule for the 2017 Otsego Street Renewal Project:
Table I
City of Otsego
Streets within Wokson Hills and Autumn Woods
Preliminary Project Schedule
2017
1.
City Council Receives Feasibility Report
and Schedules Public Hearing and
Orders Plans and Specs
January 9
2.
City Council Holds Public Hearing for
February 13
Improvement Project
3.
City Council Approves Plans and
Specifications and City Council Approves
March 20
and Authorizes to Advertise for Bid
4.
Open Bids
April 18
5.
City Council Considers Award of
April 24
Contract or Discontinues Process
7.
If Awarded, Contractor Completes
By August 31
Construction
8.
City Council Holds Assessment Hearing
September or October
and Adopts Assessment Roll
3
IX. ESTIMATED PROJECT COST
Included in this report is a detailed estimate of construction costs for the street
improvements. The costs quoted herein are estimates only and are not guaranteed
prices. The quantities are estimates also. The contractor will be paid only for work
completed. The cost estimates are based on previous projects costs.
Table II estimates the cost for the paved rural section.
Table II
City of Otsego
Overlay of Streets within Wokson Hills and Autumn Woods
Preliminary Cost Estimate - Rural Section
X. PROPOSED FUNDING
The funding for this project is expected to be provided by two sources, the City of
Otsego and the benefiting property owners.
The project costs could be split between the City of Otsego and the benefiting
properties (see Exhibit D). The benefiting property owners are proposed to be assessed
approximately $102,686.40 and the City would provide the remaining 50% of the cost
approximately $102,686.60. Past street renewal projects have been assessed this
method since 2014.
El
Estimated
Unit Cost per
Extended Total
Per
Item Description Quantity
Mobilization 1
.- Unit
LS $8,504.00
$ 8,504.00
Bituminous Pavement Removal
1202
SY
$5.00
$ 6,010.00
Sawing Bit Pavement (Full Depth)
848
LF
$2.50
$ 2,120.00
Mill Bituminous Surface (1.5")
1914
SY
$5.00
$ 9,570.00
Bituminous Material For Tack Coat
1067
GAL
$3.00
$ 3,201.00
Type SP 9.5 Wearing Course Mixture (2,C)
1720
TON
$55.00
$ 94,600.00
Type SP 12.5 Non Wear Course Mixture (2,C) - PATCHES
509
TON
$80.00
$ 40,720.00
Remove CMP Culvert
50
LF
$5.00
$ 250.00
24" RC Pipe Apron
1
EA
$750.00
$ 750.00
24" RC Pipe Sewer Design 3006 CL III
48
LF
$50.00
$ 2,400.00
Traffic Control
1
LS
$90.00
$ 500.00
Boulevard Topsoil Borrow
135
CY
$56.00
$ 7,560.00
Turf Establishment
1
LS
$2,000.00
$ 2,00.00
Construction Total00
Overhead 15% $ 26,788.00
X. PROPOSED FUNDING
The funding for this project is expected to be provided by two sources, the City of
Otsego and the benefiting property owners.
The project costs could be split between the City of Otsego and the benefiting
properties (see Exhibit D). The benefiting property owners are proposed to be assessed
approximately $102,686.40 and the City would provide the remaining 50% of the cost
approximately $102,686.60. Past street renewal projects have been assessed this
method since 2014.
El
XI. ESTIMATED ASSESSMENT
There are a total of 60 potential benefiting properties with this project. The per unit
method of assessment was used as all the benefiting properties are single family homes
and use the street in much the same manner, with the exception of one property. This
other property is a 40 acre parcel that is currently being farmed. The main accesses to
this property appears to be a field access off of Quenroe Avenue in Wokson Hills but the
property does also have access to Quilley Avenue in Autumn Woods and therefore will
receive 2 assessments in this report. MnDOT owns the property at the northwest corner
of the intersection not Quilley Avenue and 53rd Street. MnDOT cannot be assessed for
these improvements and therefore this property was removed from the benefiting property
total. Therefore, by dividing the total benefiting property assessment cost ($102,686.40)
by 60, the number of assessable units, an assessment value is obtained. The estimated
cost per unit was determined to be $1,711.44 (Table III Benefiting Property Assessment
Summary).
Table III
Benefiting Property Assessment Summary for
Streets within Wokson Hills and Autumn Woods Subdivisions
Ref #
PID#
NAME
PROPERTY ADDRESS
PROPOSED
ASSESSEMENT
1
118-134-001010
Thomas J & Jennifer L Ind kiewicz
16532 59th St NE
$1,711.44
2
118-134-001020
Keith R Ernst
16570 59th St NE
$1,711.44
3
118-134-001030
Harry T Christensen
16590 59th St NE
$1,711.44
4
118-134-001040
Kevin J & Kimberl L Peterson
16620 59th St NE
$1,711.44
5
118-134-001050
Robert C & Janet M Goble
16650 50th St NE
$1,711.44
6
118-134-001060
Mark L Gordon
16678 59th St NE
$1,711.44
7
118-134-001070
Donald G & Mary C Schmaus
16716 59th St NE
$1,711.44
8
118-134-001080
Jeffrey R & Donna L Krueger
16736 59th St NE
$1,711.44
9
118-134-002010
Gerald B & Susan L Brown
16551 59th St NE
$1,711.44
10
118-134-002020
Michael S & Sandra Moen
16579 59th St NE
$1,711.44
11
118-134-002030
Vern F & Laurie A Gressel
1659759th St NE
$1,711.44
12
118-134-002040
Jeffrey P Schneider
16637 59th St NE
$1,711.44
13
118-134-002050
Bruce J & Maria A Eilers
16665 50th St NE
$1,711.44
14
118-134-002060
Thomas L &Vivian B Woitalla
16723 59th St NE
$1,711.44
15
118-134-002070
Jill Wisner
5882 Quenroe Ave NE
$1,711.44
16
118-134-002080
Kevin D & Denice M Kell
5804 Quenroe Ave NE
$1,711.44
17
118-134-002090
Russell A & Robin L Smith
5800 Quenroe Ave NE
$1,711.44
18
118-134-002100
Rusian & Natallia Liashko
16668 58th St NE
$1,711.44
19
118-134-002110
Gary W Witthuhn & Tammie L Towle
16642 58th St NE
$1,711.44
20
118-134-002120
Todd M & Debra L Jacobson
16610 58th St NE
$1,711.44
21
118-134-002130
WesleyM Ness & Jill M Hennessey16580
58th St NE
$1,711.44
22
118-134-003010
Kurt M Bauerly
16535 58th St NE
$1,711.44
23
118-134-003020
Mark J Wolf
16581 58th St NE
$1,711.44
24
118-134-003030
Steven D & Renae E Mcal ine
16611 58th St NE
$1,711.44
25
118-134-003040
David R & Lois M LEE
16645 58th St NE
$1,711.44
A
26
118-134-003050
Lucus Munn
16675 58th St NE
$1,711.44
27
118-134-003060
Mark 0 & Denise J Wenz
16703 58th St NE
$1,711.44
28
118-134-003070
Carrie L Pomeroy
1673558th St NE
$1,711.44
29
118-135-002010
Bruce K & Jennifer L Folkens
5430 Quilley Ave NE
$1,711.44
30
118-135-002020
Daryl A & Sahvanna I Caldwell
5480 Quilley Ave NE
$1,711.44
31
118-135-002030
Jeffrey A & Kay A Carlson
5544 Quilley Ave NE
$1,711.44
32
118-135-002040
Bruce A & Lois B Graham
5590 Quilley Ave NE
$1,711.44
33
118-135-002050
Daniel S & Kari Hormann
5634 Quilley Ave NE
$1,711.44
34
118-135-002060
Edmond A & Helen C Sworsky
5640 Quilley Ave NE
$1,711.44
35
118-135-002070
Jennifer Erikson
5648 Quilley Ave NE
$1,711.44
36
118-135-002080
Michael W & Abigail Hoffman
5650 Quilley Ave NE
$1,711.44
37
118-135-002090
Justin Ende
16800 56th St NE
$1,711.44
38
118-135.002100
Thomas A & Dawn C Kennedy
16820 56th St NE
$1,711.44
39
118-135-002120
Patrick R & Denise M Wallensen
16840 56th St NE
$1,711.44
40
118-135-002130
David J & Nancy C Riley
16850 56th St NE
$1,711.44
41
118-135-002140
Michael G & Geralyn M Wiggins
16860 56th St NE
$1.711.44
42
118-135-002150
John B & Kimberly F Remmen
5656 Quilley Ave NE
51,711.44
43
118-135-002160
Megan Cleary
16851 57th St NE
$1,711.44
44
118-135-002170
Richard R & Nancy A Martin
16861 57th St NE
$1,711.44
45
118-135-002180
Timothy M & Lynette M Neut ens
16871 57th St NE
$1.711.44
46
118-135-002190
Kevin J & Carolyn A Brenny
1682457th St NE
$1,711.44
47
118-135-001110
Christopher P & Stacey D Hyde
5681 Quilley Ave NE
$1,711.44
48
118-136-001020
David J & Susan A Wiers alta
5661 Quilley Ave NE
$1,711.44
49
118-136-001030
Seth S & Laura H Richter
5651 Quilley Ave NE
$1,711.44
50
118-136-001010
Jeffrey F & Sheri H Mcginty
5649 Quilley Ave NE
$1,711.44
51
118-135-001070
Brian C & Susan R Folkens
5645 Quilley Ave NE
$1,711.44
52
118-135-001060
Eric D & Christy A Chapman
5641 Quilley Ave NE
$1,711.44
53
118-135-001050
David J & Michelle M Bakke
5631 Quille Ave NE
51.711.44
54
118-135-001040
Charles P Tor erson
5609 Quilley Ave NE
$1,711.44
55
118-135-001030
Bradley J & Stephanie J Groves
5571 Quilley Ave NE
$1.711.44
56
118.135-001020
Marilyn M Post & John Lefebvre
5541 Quilley Ave NE
$1,711.44
57
118-135-001010
Paul B & Lisa A Young
5491 Quilley Ave NE
$1,711.44
58
118-172-001010
Sharleen Orth
5451 Quille Ave NE
$1,711.44
59
118.802-024300
MnDOT
1671053rd St NE
$0•00
60
118-802-021100
Fae E Jacobs & Loretta F Moos
Unassigned
$1,711.44
61
118.802-021100
Fae E Jacobs & Loretta F Moos
Unassigned
$1.711.44
$102,686.40
The assessment portion of the project would be approximately 50% of the total project.
XII. CONCLUSION AND RECOMMENDATION
This report analyzed the feasibility of improving streets within the Wokson Hills and
Autumn Woods subdivisions. The proposed improvements are necessary, cost effective
and feasible from a technical and engineering stand -point, and benefit the properties
proposed as shown on Exhibit D.
The project is proposed to be funded by assessing the benefiting properties as well
as receiving funds from the City of Otsego.
M.
EXHIBIT A
PROJECT LOCATION (I#
ot§fgo
TY OF
MINNESOT
LEGEND
=STREETS TO BE OVERLAID
EXHIBIT A
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D.. M 2016 — 9:21m SCALE IN FEET
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EXHIBIT B
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AUTUMN WOODS
A
AUTUMN WOODS
EXHIBIT C
TYPICAL SECTIONS
PROPOSED OVERLAY
12'
12'
otCITY ®F
sTA
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1.5" BITUMINOUS WEAR
TAPER TOPSOIL COURSE OVERLAY TACK TAPER TOPSOIL
SHOULDER AS (LVWE45035B) SHOULDER AS
NEEDED l.j NEEDED
" PER FT. 3 PER FT,
SEED SEED
I
EXISTING BITUMINOUS ROADWAY 2Y2"
EXISTING GRAVEL BASE
MILLING @ CONCRETE DRIVEWAY
20' TAPER I A 20' TAPER
MILL YYLVVL-
SECTION A -A
I
6 ' .-1 0„
MILLING DEPTHS
MILLING - BITUMINOUS DRIVEWAY
2" OVERLAY 3' (MIN)
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10' NOTIFY ENGINEER FOR DIRECTION.
EXHIBIT C
EXHIBIT D
BENEFITING PROPERTIES
(61)
to
CITY OF
se o
MINNESOTA
LEGEND
® PROPOSED ASSESSED PROPERTY
H
150 0 150 300
J.. 0+, 2017 — tome. SCALE IN FEET
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Currently MnDOT Owned
And Not Included In
Assessment Roll
EXHIBIT D
392-
RESOLUTION NO. 2017-03
RESOLUTION RECEIVING REPORT
AND CALLING HEARING ON THE IMPROVEMENTS WITHIN THE
WOKSON HILLS AND AUTUMN WOODS SUBDIVISIONS
WHEREAS, pursuant to resolution 2016-98 of the council adopted
November 14th, 2016, a report has been prepared by Hakanson Anderson
Associates, Inc. with reference to the improvement of streets within Wokson Hills
(59th Street, 58th Street and Quenroe Avenue) and Autumn Woods (56th Street,
57th Street and Quilley Avenue) and this report was received by the council on
January 9th, 2017;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OTSEGO, MINNESOTA:
The council will consider the making of such improvement in accordance with
the report and the assessment of benefiting property for all or a portion of the
cost of the improvement pursuant to Minnesota Statutes Chapter 429 with the
estimated total cost of the improvement being $205,373.
2. A public hearing shall be held on such proposed improvements on the 13th day
of February, 2017 in the council chambers of the city hall at 7:00 p.m. and the
clerk shall give mailed and published notice of such hearing and improvement
as required by law.
Adopted by the council this 9th day of January, 2017.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk