ITEM 3.3 G&K Services uniform and towels contractr.
Otsc e F o
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works, Street Department
Kevin Lamson, Street Operations
January 23, 2017
BACKGROUND/JUSTIFICATION:
Manager
December of 2015, they also provided floor mat services to the city but that portion of the service was
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent Agenda
Adam Flaherty, Interim City
3.3
amount for the Fleet uniforms and clothing allowance line item but staff was unsure during the
Administrator
the renegotiated weekly rates and the 2018/19 terms of the contract outlined, staff feels confident that
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends renewing our uniform and shop towel contract with G&K Services.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
I
Yes
No
BACKGROUND/JUSTIFICATION:
G&K Services has been providing our uniform, roll and shop towel service since 2009. Up until
December of 2015, they also provided floor mat services to the city but that portion of the service was
cancelled because of the cost of the mat service. Staff purchased our own mats and they have been
working very well. We still were in contract with G&K Services until December of 2016 for the uniforms,
roll and shop towel service. Staff has been very satisfied with G&K Services for the services they have
provided with these items and would like to continue the use of their services.
Our current bills from G&K Services are on average about $52 per week and the current proposal from
G&K would be about $35 per week. This amount is approximately $350 over the 2017 budgeted
amount for the Fleet uniforms and clothing allowance line item but staff was unsure during the
budgeting process whether or not we would continue to contract with G&K Services at that point. With
the renegotiated weekly rates and the 2018/19 terms of the contract outlined, staff feels confident that
continuing our service with G&K Services is a good decision. Staff is recommending that we continue to
contract with G&K Services for the uniform, roll and shop towel services for an additional three year
term. The Public Works Subcommittee was presented with this information at their January 17th
meeting and recommended that it be placed on consent agenda.
SUPPORTING DOCUMENTS: x ATTACHED NONE
- G&K Services Service Agreement
- Estimated price breakdown
MOTION: Motion to renew uniform and shop towel contract with G&K Services.
BUDGET INFORMATION
FUNDING: 101-43240-225 BUDGETED: YES
9
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G&K SERVICES 08,1(Address " ;;t.aEOYtCEAGflEFhlErtfttUMDE1t ` >?0k,
SERVICE AGREEMENT:rtky, :.> .�:3
CUSTOMER City of Otsego4DO
PIIUNENuhleEn ~
G&K SERVICES nnoflrss 13400 90th St. talk River, MN 55330
ThisServlce Agreement, including the terns and conditfonssetforth below and in any attached written addenda,
all of whlch are incorporated herelo by this reference (collectively,"Agreemenk"), is entered Into by Customer
referenced above and G&KServices, Inc, orone Ofits affiliates orsubsldlarles ('G&K"), G&K agrees to provide the
services and merchandise listed in thisAgreement
W's Service Guarantee;
-G&Kwlll deliver to Customerall merchandlsepkked-up byG&K on a reguladyscheduled delivery day by the
nextregularlyscheduled delivoyday;
G&K will dean all merchandise using high standards in laundering methods;
G&K will inspect, repairand deliver to Customer, on the nextregulaiyscheduled delivery day, all merchandise
needing repair thatcan reasonably be repaired;
-G&K will deliver to Customer, on thenextregularlyscheduled delivery day, replacementor additional uniforms
ordered ofastandard size and color and which areslmilarsizeand color as those in service atCuslomer, provided
that G&K receives theorderon a regulardelivery day;
-G&K will replace wom-outmerchandiseofastandard Size and color on the nextregularlyscheduled delivery
daywith merchandise meeting G&K's high qualitystandards, atno additional charge to Customer, except for
merchandise damaged orlostand exceptforgarmentpreparatfon charges;
-G&K will revfewwith Customer, Customer's accountforservicesand merchandise as needed orupon request; and
-G&K will meetorexceed Customer's needs, and respond to any Customer service requestorconcem within one
businessday.
11W fails to satisfy its Service Guarantee with respect to a particular lece ofrunchandise ora spedficsavice, upon recelptof written notice from Customerr. G&K will promptly undertake to cwrectthe failure and issue
Customer acreditforthespedficitem(s) orseivice(s) for the applicab,service period. IfG&K consistent( falls tosalisty Its Service Guarantee, Customer agrees to dellverwrRten details ofany Write to G&K. Upon its
receipt G&Kwill promptly undertake to correct anysuch failure, and will doss w8hin Ways. IfG&KFalls to correct the spedficlssue(s)within 60days, Customer may terminate this Agreement Ix/ giving wdtten notice
of termination within 15 days after the end ofsuch6o-day period, provided all amounts due G&K are paid, G&K'smerchandise Is returned to G&K In good and usable condition (excepting ordinary wear and tear), or
repiacementvalue Is paid forall G&K's merchandise that is unretumed or damaged and/or Non-standard Merchandise (as Identified in the table below).
MERCHANDISE/SERVICE ITEMS
i
II ITEM DESCRIPTION
F
N PERSONS/QTY.
PERSONS/QTY
CHARGEPER CURRENT UNIT
INVENTORY PER ITEM/UNIT SERVICE REPLACEMENTOR NON-STANDARD
PERSONATEM PRICE FREQUENCY L05SlDAMRGEVALUE ('�
aregularfit
F8hopTawolf;-orange
Prepamtfon
11 ,60 CI w 28,007-1
Lockers/Soil lockers 1
Nametag
75 ,10 W 50
Rall Towels- blue
Emblem
2 3,00 CI w 30100
Roll Towel Cabinet
Direct embroidery
1 1.00 w 200,00
Auto replacement (fluff) 96
coMMflns $6 month agroement- prices looked for 12 months, 5% Increase year 2 and 3 $25 weekly stop minimum for rental,
AMOUNT
AMOUNT
AMOUNT
Prepamtfon
Ouhlze/SpedalSize 961 96
Lockers/Soil lockers 1
Nametag
Image Guard y
Auto replacement (Wipers) 4 96
Emblem
Environmental WWCHRG 961$5 min,
Auto replacement(Flat) 96
Direct embroidery
Energy CHRG %/$ 5 min,
Auto replacement (fluff) 96
This Agreementshall be effective and binding on Customer as of the date of execution by Custome0heinitial term of this Agreementshall be 36months ("Initia)Term") from the date oflnstallation. Following the end ofthe
InidafTerm, this Agreementshall renew automatically and continuously for successive periods ofa6months each (each, a"Renewal Term"), unless either partygivesihe other party written notice ofnon-renewal atleast g0
daysprior to the expiration ofthe (nitfalTerm or any f enewaiTerm or otherwise terminates this Agreementas provided herein,
—== _ Delivering Uniform Service vi Excellence.
-
6&K SERVICES a CONFIDENTIAL