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01-23-17 City Council MinutesOTSEGO CITY COUNCIL MEETING OTSEGO PRAIRIE CENTER JANUARY 23, 2017 7:00 PM Call to Order. Mayor Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime and Corey Tanner. Councilmember Tom Darkenwald arrived at 7:05 PM. Staff: Adam Flaherty, Interim City Administrator/Finance Director; Dan Licht, City Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Greg Wersal, 9952 105th Street NE, asked for time to speak during Item 6.1 Norin Landing. The City Council concurred. 2. Consider Agenda Approval. Interim City Administrator/Finance Director Flaherty said an updated profile for Item 7.1 was distributed this evening. City Clerk Loff noted the updated Emergency Response Maps for Item 8.1 were distributed to the City Council at the dais. City Attorney MacArthur said Item 10.1 the closed meeting can be canceled. CM Heidner motioned to approve as amended. Seconded by CM Tanner. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items). 3.1 Approve Claims List. 3.2 Approve City Council Meeting Minutes. A. January 9, 2017 Meeting. 3.3 Approve G & K Uniform contract. 3.4 Approve SRF Contract for Lefebvre Creek Greenway. 3.5 Approve Pay Estimates and Change Orders. A. Pay Estimate #5 for 80th Street Improvement Project to Burschville Construction. B. Pay Estimate #3 for E-8 Interim Lift Station to Burschville Construction. CM Heidner motioned to approve as written. Seconded by CM Tanner. All in favor. Motion carried. 4. Public Hearing: 4.1 Lahn Family LP Vacation of Portion of the Existing Drainage and Utility Easement. A. Comments by the City Planner. B. Mayor to open the Public Hearing. C. Close the Public Hearing. D. Approve Resolution 2017-05. E. Approve Meadows of Riverpointe 2nd Addition Final Plat. (Resolution 2017-06) City Planner Licht presented the staff report. Mayor Stockamp opened the Public Hearing at 7:08 PM. Hearing no public comments Mayor Stockamp closed the Public Hearing at 7:08 PM. 1J Page 1/23/17 CM Warehime asked if the outlots or wetlands would be turned back to the city. City Planner Licht said the Outlots will be turned back to the city. CM Warehime further questioned if the farm in the right corner is staying. City Planner Licht said that portion was not part of the original plat so that will stay. CM Heidner motioned to approve the Meadows of Riverpointe 2nd Addition Final Plat subject to the conditions listed in the Findings of Fact and Decision dated January 19, 2017, adopt Resolution 2017-05 approving a Development Agreement, and adopt Resolution 2017-06 vacating existing drainage and utility easements. Seconded by CM Warehime. All in favor. Motion carried. 5. Community Development: 5.1 Highlands of Riverpointe Final Plat. (Resolution 2017-07) City Planner Licht presented the staff report. He said the proposed final plat includes Outlots B and C. The final plat is to be revised to provide for Outlot A on the south plat line and that Outlots A, B and C are to be deeded to the City for stormwater management and park purposes. CM Heidner questioned the one entrance and if that would be enough for emergency access. City Planner Licht said staff is comfortable that there is enough access stating there is also the trail corridor. CM Darkenwald asked what the darker green shade refers to on the plat west of the DNR floodway. Applicant Paul Tabone, Lennar, was present and said he was not sure if it refers to something or if it's just a printer error but could verify. CM Darkenwald asked the applicant what makes you want to build in Otsego. Mr. Tabone said Lennar has been able to accomplish a lot here; it's a good place to work and do business. He further stated that City staff has been good to work with. Mayor Stockamp stated her concern for getting people safely across County Road 36 and asked what is the plan for hooking up to the trail. The City Council concurred for City staff to review options and bring back. CM Warehime said that park dedication fees should be able to be used to help pay for this. He further said that on the subject of safety crossing on County Road that City staff should also look at Page and County Road 39. CM Warehime motioned to approve the Highlands of River Pointe Final Plat subject to the condition as outlined in the findings of Fact and Decision dated January 19, 2017 and adopt Resolution 2017-07 approving a Development Agreement. Seconded by CM Heidner. All in favor. Motion carried. 6. Parks & Recreation: 6.1 Norin Landing. (Resolution 2017-08) Parks & Recreation Director Demant reviewed the staff report. At their November meeting the Parks and Recreation Commission met with neighbors that surround Norin Landing Park to receive input on the conceptual design. From that meeting Staff developed the final concept plan. If approved Staff will begin the preparation of plans and specifications and solicit bids immediately. As part of the planning process an Outdoor Recreation Grant through the Department of Natural Resources will be sought. The timeline for that grant requires a submittal of the grant for review by the beginning of March. CM Darkenwald questioned if there would be an issue with ice near the boat landing with the location near the horse shoe. Parks and Recreation Manager Demant said it shouldn't be an issue. CM Darkenwald also asked about the Targe tree removal cost. Parks and Recreation Manager Demant explained the tree is rotted in the inside and it would not be safe to cut from the ground up. It will be contracted out. CM Heidner asked if the round circle area at the end of Kadler will go away. Parks and Recreation Manager Demant said yes it will be incorporated with the park. 2l Page 1/23/17 CM Warehime said the plan shows seven stalls for cars and four stalls for trailers. He stated concern with cars parking on the street. CM Heidner asked if the gazebo will be rented out. Parks and Recreation Manager Demant said that has not been discussed; it may be an option. CM Heidner said if so, more parking stalls will be needed. CM Warehime asked with Kadler Avenue being 22 feet wide, is there room for additional parking stalls there. City Planner Licht said no it was the comments by the DNR that wanted Kadler widened to 22 feet. CM Warehime asked if the DNR would provide signage for fish cleaning etc. Parks and Recreation Director Demant said yes. CM Tanner asked if there will be signage for the park along County Road 39. City Planner Licht said being a county road that would need to be coordinated with them. Greg Wersal, 9952 105th Street NE, said he lives adjacent to this proposed park. He said Parks and Recreation Director Demant and staff have been very helpful through the process and that he is not trying to be disrespectful; he has a few comments regarding the park. He said during the Parks and Recreation meeting he attended there was discussion on moving the gazebo further east but instead now it is moved further west and he said that blocks his view. He is asking the City Council to move back to the east. He also said when he bought the property in 2014 he was under the impression that the homeowners association owned that lot. He said he now knows it's owned by the city; which he stated the plats shows those outlots are covered with utility easements and he questioned how the city can build on them. His third concern is signage and the park and enforcement. He stated there are people down there late with camp fires and that park hours are not being enforced. CM Darkenwald asked Mr. Wersal regarding the enforcement issue that you are referring to have you called anyone. Mr. Wersal said he has called Wright County Sheriff a couple of times. The City Council explained that it would be on a complaint basis and that the Wright County Sheriff would be the one to enforce. CM Warehime mentioned he thought once the park is in that Wright County would step up their patrol there. Related to the gazebo City Planner Licht explained the gazebo is open sided structure and the city regulates through the Zoning Ordinance; the utility easements can be vacated which would be up to the city. CM Darkenwald explained that this park has been in the talk for ten years or so. CM Warehime said he still has concern with the parking; he would like to see more than what is proposed. CM Heidner said that we may need to look at a smaller gazebo if we don't do additional parking. CM Darkenwald motioned to approve SRF and Hakanson Anderson to proceed with plans and specifications and advertisement for bids for the construction of Norin Landing Park and boat ramp and to adopt a Resolution 2017-08 of support for the application of the Department of Natural Resources Outdoor Recreation Grant. Seconded by CM Warehime. All in favor. Motion carried. 7. Administration: 7.1 City Administrator Search. Richard Fursman and Megan Jacobson from the recruitment firm were present. Mr. Fursman reviewed the proposed City Administrator profile. The City Council discussed the organizational chart as presented in the profile. After discussion majority concurred to remove the"Contracted Services" and "City Departments" and place directly under City Administrator. CM Warehime said he would like to see the organization chart before it goes out. 31 Page 1/23/17 CM Heidner motioned to approve the City Administrator profile presented by Brimeyer Fursman with changes as directed. Seconded by CM Darkenwald. All in favor. Motion carried. Interim City Administrator/Finance Director Flaherty reviewed the timeline. 8. City Council Reports and Updates. 8.1 Commission Liaison Updates. A. Heritage Preservation Commission Liaison Mayor Stockamp. Mayor Stockamp said the last HPC meeting was canceled. She said the Commission will be reviewing the Lefebvre Creek Greenway name at their next meeting. B. Parks & Recreation Commission Liaison Mayor Stockamp. Mayor Stockamp said the Commission reviewed the Lefebvre Creek Greenway concept plan; the recreation program guide that is going out; they discussed the park tour this spring; and they also discussed the Prairie Center use for the fire victims. Mayor Stockamp thanked Parks & Recreation Director Demant for staying overnight at Prairie Center with those fire victims as well as all staff that helped with the fire. C. Planning Commission Liaison CM Heidner. CM Heidner said there was no meeting. D. Public Safety Commission Liaison CM Warehime. CM Warehime thanked Mayor Stockamp and Parks and Recreation Director for their help with the fire victims stating it was over and above. CM Warehime reviewed the emergency response maps presented this evening with the updated response times. The new E-8 School fire coverage was discussed. Interim City Administrator/ Finance Director Flaherty said previously that a meeting with all contracted fire services was discussed; this may be a good time to have that sit down. The City Council concurred with March 7, 2017 at 6:00 PM. Interim City Administrator/Finance Director Flaherty will reach out and see if they all are available. If so a special meeting will be called at the next meeting. CM Warehime said the Public Safety Commission is still working on the CERT program once reviewed it should go on the agenda for the next City Council meeting for approval. CM Darkenwald thanked Mayor Stockamp and Parks and Recreation Director Demant for their work with the fire victims. As well as all staff that helped out. Mayor Stockamp thanked Street Operations Manager Kevin Lamson and staff for their help with the school bus accident in Otsego last week. CM Warehime asked for the new logo to be added to the City Council podium. The City Council concurred to update that. 9. Staff Reports and Updates. Interim City Administrator/Finance Director Flaherty said he will be at the State of the Cities Event next Tuesday. City Clerk Loff confirmed the City Council photo session for the City website for March 13 at 6:30 PM. 41 Page 1/23/17 City Attorney Macarthur asked for the following motion regarding the drainage outlot project. Mayor Stockamp motioned to authorize the City Attorney to send a letter to downstream property owner confirming that City will proceed with the drainage outlet project. Seconded by CM Heidner. All in favor. Motion carried. City Engineer Wagner reminded the City Council of the Informational meeting for residents on the 85th Extension set for tomorrow evening at 6:30 PM. 10. Closed Session; this portion of the meeting will be closed for Attorney Client privilege. 11. Adjourn. CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion carried. Adjourned at 9:24 PM. ATTEST: 1/23/17 Tami Loff, City Clerk yor Jessica Stockamp 5jPage