ITEM 8.1 Feasibility Study-Quam AveOts".r0
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
March 13, 2017
PRESENTER(s):
REVIEWED BY:
ITEM #:
Ron Wagner, City Engineer
Adam Flaherty, Interim City
8.1
Administrator
AGENDA ITEM DETAILS
RECOMMENDATION:
Approve Resolution receiving feasibility report regarding improvement of streets within Otsego, Quam
Avenue (St. Michael north to 62nd Street) and 62"d Street (Quam Avenue east to cul-de-sac) and set a
date for a Public Heariniz for residents to be presented oroiect scope and possible assessment costs.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No I Yes
BACKGROUND/JUSTIFICATION:
Quam Avenue (St. Michael border north to 62nd Street) and 62nd Street (Quam Avenue east to the cul-
de-sac) are paved. The existing roadway consists of a 2 Y2" of bituminous surface approximately 36 feet
wide for Quam Avenue and 24 feet wide for 62nd Street. The pavement is 21 years old and is
experiencing extensive block and thermal cracking as well as some surface raveling due to its age. The
value of existing housing is positively benefited by accessing a bituminous paved street in good
condition.
The existing street surfaces of Quam Avenue and 62nd Street have PCI (Pavement Condition Index)
Ratings of 48, well below the average in the City of Otsego. Typically, pavements with PCI Ratings of 50
or less are in their final stages of useful life and will need to be reconstructed or overlaid in the very near
future.
City Council authorized the preparation of a Feasibility Study to determine what needs to be completed
to remedy the issues, determine a cost estimate and allocate costs. A public hearing to present the
study to the residents will need to be held at a council meeting (April 10, 2017) to continue forward with
the project with the potential for assessments in accordance with MN State Statue 429. A resolution
will be presented later during this meeting, to determine if the council wishes to prepare plans and
specifications for the purpose of obtaining bids for the project.
The total estimated project cost is $46,193 and is proposed to be funded using approximately 16%
assessments and 84% City funds. The CIP estimate for this project was $57,057. Cost included in the CIP
but not needed in the actual project are patching (to be completed by Otsego Public Works) and storm
sewer (deemed in good shape).
Estimated assessments are based average of previous overlay projects and appraisals estimated value of
benefit for properties in the area.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
List: Feasibility Report
Resolution 2017-23
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve Resolution 2017-23 Receiving Feasibility Report regarding the Street
Improvements of Quam Avenue (St. Michael border north to 62nd Street) and 62nd Street (Quam
Avenue east to the cul-de-sac) and calling a Public Hearing for residents to be presented project
scope and possible assessment costs.
BUDGET INFORMATION
FUNDING: BUDGETED:
Pavement Management Fund — 201 Yes
Y
CITY OF 0
Ot
MINNESOTA 9
FEASIBILITY REPORT
FOR
2017 OTSEGO STREET RENEWAL PROJECT OF
PROPOSED STREET OVERLAYS
OF QUAM AVENUE AND 62ND STREET
CITY OF OTSEGO, MINNESOTA
March 2017
Prepared by:
llA
Halcanson
Anderson
3601 Thurston Avenue
Anoka, MN 55303
Telephone: 763-427-5860
I hereby certify that this plan, specification or report was prepared by me or under my
direct supervision and that I am a duly Licensed Professional Engineer under State of
Minnesota Statutes Sections 326.02 to 326.16.
Ronald
26052
Reg. No.
S:\Municipal\AOTSEGO\392\2017\QUAM AVENUE\ot392-2017 Feasibility Quam-62nd.docx
Dat
TABLE OF CONTENTS
TITLE SHEET
TABLE OF CONTENTS
I. INTRODUCTION....................................................................................... 1
II. PROPOSED PROJECT............................................................................ 1
III. INITIATION............................................................................................... 2
IV. FEASIBILITY.............................................................................................2
V. RIGHT-OF-WAY / EASEMENTS.............................................................. 2
VI. PERMITS....................................,............................................................. 2
VII. COMPLETION......:.....................:..I....
VIII. PRELIMINARY PROJECT SCHEDULE .................................................... 3
IX. ESTIMATED PROJECT -COST..: ...................... ........•.4
..............................
X. PROPOSED FUNDING............................................................................ 4
XI. ESTIMATED ASSESSMENT..................................................................... 5
XII. CONCLUSION AND RECOMMENDATION .............................................. 5
EXHIBITS
LOCATIONMAP ..................... ............. ................................................................ A
PROPOSEDSTREET SECTIONS...................................................................... B
BENEFITING PROPERTIES MAPS.................................................................... C
PROPOSED STREET OVERLAY
OF QUAM AVENUE AND 62ND STREET
CITY OF OTSEGO, MN
INTRODUCTION
The purpose of this Feasibility Report is to present the City of Otsego with a
preliminary examination of municipal street improvements for streets of Quam Avenue
and 62nd Street in Otsego, Minnesota (see Exhibit A — Project Location Map). The
report discusses the proposed scope of improvements, preliminary cost estimates and a
project schedule. The report has been prepared in compliance with Minnesota State
Statutes 429 for projects resulting in special assessments.
Quam Avenue and 62nd Street were paved in 1996 in conjunction with the
completion of TH101 to a 4 lane expressway. The streets are only accessible through
St. Michael via Quam Avenue from CSAH 36. The conditions of Quam Avenue and 62nd
Street have deteriorated to a point that an overlay is recommended. The amount of
crack filling and patching necessary is increasing and becoming substantial. If the
streets are not overlayed soon the condition of the existing pavement will be too poor to
overlay and a full depth reclaim would be necessary.
The existing street surfaces of Quam Avenue and 62nd Street have PCI
(Pavement Condition Index) Ratings of 48, well below the average in the City of Otsego.
Typically, pavements with PCI Ratings of 50 or less are in their final stages of useful life
and will need to be reconstructed or overlayed in the very near future. Quam Avenue
and 62nd Street have been included on the Street Renewal list and included in the
Capital Improvement Plans (CIP) for several years. Due to this, the City Council
authorized a Feasibility Report be completed to determine costs and potential sources
of funding.
Quam Avenue consists of a 2 Y2" of bituminous surface approximately 36 feet
wide. 62nd Street consists of 2 1/z" of bituminous surface approximately 24 feet wide. 2
Y2" thick bituminous does not meet the current requirement for residential streets which
is a minimum of 3 Y". The pavement is 21 years old and is experiencing extensive
block and thermal cracking as well as some surface raveling due to its age, all of which
an overlay can be a good remedy. Cracks or areas that dip or heave and areas where
the pavement is disintegrating (pothole) would need to be removed and patched prior to
the overlay. This work can be completed by Otsego Public Works.
II. PROPOSED PROJECT
The proposed street improvement project consists of improving Quam Avenue
and 62nd Street by providing a 1 %2" overlay. Other work includes skin patching areas,
bituminous milling and topsoil shouldering. The proposed street typical section would
be in general conformance with current City Street Standards. The project will be tied to
a reconstruction project being completed by the City of St. Michael. The City of St.
Michael project is much larger and abuts this project and is of the same general type of
construction nature. Tying the Quam Avenue and 62" d Street project to the City of St.
Michael project will reduce costs by sharing such items as advertisement,
preconstruction meeting, testing, observation, mobilization, bond and overall scale of
project. These cost, if the project were completed alone, would likely increase the cost
by at least 10%.
The street section would be a paved rural section with no curb and gutter.
Existing driveways would be matched (elevation and material) with the overlay (see
Exhibit B).
Surface water within the project area will be conveyed the via the existing storm
sewer system through a combination of driveway culverts, ditches and cross culverts.
Center line culverts will be reviewed for structural integrity and replaced if needed. No
ditch work or driveway culvert replacement is included as part of this project.
III. INITIATION
The feasibility report was initiated by the City Council due to issues regarding the
age and pavement condition of the streets.
IV. FEASIBILITY
From an engineering standpoint, the project is feasible, and the value of existing
housing is positively benefited by accessing a bituminous paved street in good
condition. It can be accomplished as proposed and is being constructed in conjunction
with another project. The City and the persons assessed should review the project for
benefit to determine the economic feasibility of the proposed improvements.
V. RIGHT-OF-WAY / EASEMENTS
The existing streets and proposed street improvements are located within the
existing 66 foot wide right-of-way.
VI. PERMITS
No permits would be required to accomplish the work.
VII. COMPLETION
This project is proposed to be completed during the 2017 construction season.
4
VIII. PRELIMINARY PROJECT SCHEDULE
The preliminary project schedule for the 2017 Otsego Street Renewal Project:
Table I
City of Otsego
Quam Avenue and 62nd Street
Preliminary Project Schedule
2017
1.
City Council Receives Feasibility Report
and Schedules Public Hearing and
March 13
Orders Plans and Specs
2.
City Council Holds Public Hearing for
April 10
Improvement Project
3.
City Council Approves Plans and
Specifications and City Council Approves
April 10
and Authorizes to Advertise for Bid
4.
Open Bids
TBD by St. Michael
5.
City Council Considers Award of
TBD by St. Michael
Contract or Discontinues Process
7'
If Awarded, Contractor Completes
By August 31
Construction
$'
City Council Holds Assessment Hearing
September or October
and Adopts Assessment Roll
IX. ESTIMATED PROJECT COST
Included in this report is a detailed estimate of construction costs for the street
improvements. The costs quoted herein are estimates only and are not guaranteed
prices. The quantities are estimates also. The contractor will be paid only for work
completed. The cost estimates are based on previous projects costs.
Table II estimates the cost for the paved rural section.
Table II
City of Otsego
Overlay of Quam Avenue and 62"d Street
Preliminary Cost Estimate - Rural Section
X. PROPOSED FUNDING
The funding for this project is expected to be provided by two sources, the City of
Otsego and the benefiting property owners.
The project costs could be split between the City of Otsego and the benefiting
properties (see Exhibit C). Typically, street renewal projects have been assessed 50%
benefitting property owners and 50% City. Due to the limited number of assessable
properties and the need for the benefit to equal or exceed the assessment it was
deemed appropriate to assess an average amount of previous overlay projects within
Extended
Total
Per Unit
Estimated Unit
Cost per
Item Description
Mobilization
Quantity
1
Type
—LS ---1
Unit
$1,200.00
1 $
1,200.00
Remove Bituminous Pavement (Full Depth)
64
SY
$10.00
$
640.00
Sawing Bit Pavement (Full Depth)
99
LF
$5.00
$
495.00
Aggregate Base Class 5 (Road)
3
Ton
$17.00
$
51.00
Type Sp 9.5 Wearing Course Mixture (2,C) - Overlay
529
Tons
$65.00
$
34,385.00
Type Sp 9.5 Wearing Course Mixture (2,C) - Driveway
8
Tons
$100.00
$
800.00
Bituminous Material For Tack Coat
300
GAL
$3.50
$
1,050.00
Turf Establishment
1
LS
$500.00
$
500.00
Pulverized Topsoil Borrow
26
CY
$25.00
$
650.00
4" Solid White (Paint)
1984
LF
$0.10
$
198.40
4" Double Solid Yellow (Paint)
992
LF
$0.20
$
198.40
..
Construction Overhead
• . ..
15%
1 $
40,167.80
6,025.00
46,193.00
X. PROPOSED FUNDING
The funding for this project is expected to be provided by two sources, the City of
Otsego and the benefiting property owners.
The project costs could be split between the City of Otsego and the benefiting
properties (see Exhibit C). Typically, street renewal projects have been assessed 50%
benefitting property owners and 50% City. Due to the limited number of assessable
properties and the need for the benefit to equal or exceed the assessment it was
deemed appropriate to assess an average amount of previous overlay projects within
Otsego and an amount supported by a resent appraisal of benefit of similar construction
in the immediate area.
XI. ESTIMATED ASSESSMENT
There are a total of 3 potential benefiting properties with this project. The per
unit method of assessment was used as all the benefiting properties are single family
homes and use the street in much the same manner. The estimated cost per unit was
determined to be $2,500.00 (Table III Benefiting Property Assessment Summary).
Table III
Benefiting Property Assessment Summary for
Quam Avenue and 62"d Street
Ref #
PID#
NAME
PROPERTY
ADDRESS
PROPOSED
ASSESSEMENT
1
118-500-353206
Paul D Levenson
6140 Quam Avenue NE
$2,500.00
2
118-500-353307
Jeffery M & Sunday Burguest
16224 62nd St NE
$2,500.00
3
118-500-353204
Winter Family LP
16200 62nd St NE
$2,500.00
$7,500.00
The assessment portion of the project would be approximately 16% of the total project.
XII. CONCLUSION AND RECOMMENDATION
This report analyzed the feasibility of improving the Quam Avenue (St. Michael
border to 62nd Street) and 62"d Street (Quam Avenue to cul-de-sac). The proposed
improvements are necessary, cost effective and feasible from a technical and
engineering stand -point, and benefit the properties proposed as shown on Exhibit C.
The project is proposed to be funded by assessing the benefiting properties as
well as receiving funds from the City of Otsego.
5
EXHIBIT A
LOCATION MAP
FOR
QUAM AVENUE & 62ND STREET
BITUMINOUS OVERLAY
Ot§
TY OF
10
WIIAN ESO -T
LEGEND
STREETS TO BE OVERLAID
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150 D 150 30D
SCALE IN FEET
EXHIBIT A
EXHIBIT B
TAPER TOPSOIL
SHOULDER AS NEEDED
2'
6' SHOULDER
TYPICAL SECTIONS
18, 1 - I B,
12' DRIVE LANE 1 12' DRIVE LANE
SHOULDER
CITY OF 0
MINNESOTfAg
2'
TAPER TOPSOIL
SHOULDER AS NEEDED
2'
TAPER TOPSOIL
SHOULDER AS NEEDED
12'
)US ROADWAY SECTION A AS SHOWN BELOW
TACK
11" WEAR COURSE OVERLAY (SPWEA240C) OR EQUIVALENT
21' EXISTING BITUMINOUS
4"-6" EXISTING CLASS 5 AGGREGATE BASE
SUBGRADE
A TYPICA.L .TSYERLAY .Q.
(1 IJAM AVENUE TYPICAL SECTION
NO SCALE
12'
2'
TAPER TOPSOIL
/SHOULDER AS NEEDED
I lill
Wr 01, 1111M21—
K. \.. d
_,VR7
_C.\..UPAL\07901-2017\0u— & 67nd\0790I-2017 FEAS81UTY.d.9
)US ROADWAY SECTION A AS SHOWN BELOW
TACK
lj" WEAR COURSE OVERLAY (SPWEA240C)
OR EQUIVALENT
21- EXISTING BITUMINOUS
4"-6" EXISTING CLASS 5 AGGREGATE BASE
SUBGRADE
A TYPICAL OVERLAY
62ND STREET TYPICAL SECTION
2NO SCALE
EXHIBIT B I
EXHIBIT C
BENEFITING PROPERTIES
(3)
6035
LEGEND
® PROPOSED ASSESSED PROPERTY
ISO 0 iso 300
LW 09. 2017 — 16:21— SCALE IN FEET
K\wd—eng\PKOJECTS\4VN:OPAL\QI901-2017\0,am & 62 d\01901-2017 FEAMHUTYA.g
EXHIBIT C
—20
RESOLUTION NO. 2017-23
RESOLUTION RECEIVING REPORT
AND CALLING HEARING ON THE STREET IMPROVEMENTS FOR QUAM
AVENUE AND 62ND STREET
WHEREAS, pursuant to resolution 2017-17 of the council adopted March
6th, 2017, a report has been prepared by Hakanson Anderson Associates, Inc.
with reference to the improvement of streets within Otsego, Quam Avenue NE (St.
Michael border north to 62nd Street) and 62nd Street NE (Quam Avenue east to cul-
de-sac) and this report was received by the council on March 13th, 2017;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OTSEGO, MINNESOTA:
The council will consider the making of such improvement in accordance with
the report and the assessment of benefiting property for all or a portion of the
cost of the improvement pursuant to Minnesota Statutes Chapter 429 with the
estimated total cost of the improvement being $46,193.
2. A public hearing shall be held on such proposed improvements on the 10th day
of April, 2017 in the council chambers of the city hall at 7:00 p.m. and the clerk
shall give mailed and published notice of such hearing and improvement as
required by law.
Adopted by the council this 13th day of March, 2017.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk