ITEM 4.1B Wokson Hills/Autumn Woods Addition Street Improvementsk
TY
Otsegro
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
March 27, 2017
PRESENTER(s):
REVIEWED BY:
ITEM #:
City Engineer Wagner
Interim City Administrator
4.1 B
Flaherty
AGENDA ITEM DETAILS
RECOMMENDATION:
Approve Resolution 17-26 Accepting Bids and Awarding Project for the Wokson Hills and Autumn Woods
Additions Street Improvements to North Valley, Inc.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes I Yes —was held February 13, 2017
BACKGROUND/JUSTIFICATION:
Consistent with the Capital Improvement Plan (CIP) and the Annual Street Renewal Plan, streets are rated
and placed in order of City Councils and staff's recommendation to complete an improvement project.
Thus the 2017 Street Renewal Project for the streets in Wokson Hills and Autumn Woods is proposed.
The streets within Wokson Hills and Autumn Woods are paved. The existing roadway consists of a 2 %" of
bituminous surface approximately 24' feet wide. The pavement is 28-30 years old and is experiencing
extensive block and thermal cracking as well as some surface raveling due to its age. The value of existing
housing is positively benefited by accessing a bituminous paved street in good condition.
The existing street surfaces in Wokson Hills and Autumn Wood have PCI (Pavement Condition Index)
Ratings of 51 and 57 respectively, well below the average in the City of Otsego. Typically, pavements with
PCI Ratings around 50 are in their final stages of useful life and will need to be reconstructed or overlaid in
the very near future. If the project is not completed in a timely fashion, the street will quickly deteriorate
to a point where an overlay would not be the prudent construction practice and a much more expensive
reclaim and repave would need to occur. Our estimates show this would cost two to three times as much.
The project is proposed to be a Special Assessment Project and has progressed in accordance with MN
State Statue 429. City Council authorized the preparation of a Feasibility Study to determine what needs
to be completed to remedy the issues, determine a cost estimate and allocate costs. A public hearing was
held on February 13th of 2017 at which the study was presented to the residents along with an estimated
assessment amount.
The feasibility report estimated a project cost of $205,373.00. The benefitting property owners are
proposed to be assessed 50% of the project costs and the City would provide the remaining funding.
There were 60 properties and estimated the proposed assessments at $1,711.44 per unit. The actual
assessment amounts will be dependent upon the actual project costs. The estimated construction cost
estimate was $211,364.00. The low bid was $178,680.27 or 85% of the engineers estimate. One bid was
received that did not meet all the requirements of the advertisement. This bid did not affect the outcome
of the bid process.
With the excellent bid prices and the lowest bid from contractor which is local and which has completed
many projects with Hakanson Anderson as the engineer satisfactorily, we recommend awarding the
project.
SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE
• Engineer's Opinion of Construction Cost
• Resolution 2017-26
• Bid Tab
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to Approve Resolution 17-26 Accepting Bids for the Wokson Hills and Autumn Woods Additions
Street Improvements to North Valley, Inc. of Nowthen, MN in the amount of $178,680.27.
BUDGET INFORMATION
FUNDING: BUDGETED:
201— Pavement Management Fund Yes
RESOLUTION NO. 2017-26
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
WHEREAS, pursuant to an advertisement for bids for the construction of 2017
Otsego Street Renewal Project, Improvement Project No. 17-02, bids were received,
opened and tabulated according to law, and the following bids were received complying
with the advertisement:
Total Base Bid
North Valley, Inc.
$178,680.27
Omann Contracting
$179,893.27
ASTECH, Inc.
$194,363.82
Knife River Corp.
$198,222.70
Rum River Contracting
$205,643.66
Valley Paving, Inc.
$221,486.34
Hardrives, Inc.
$239,012.29
C.S. McCrossan Construction, Inc.
$239,855.00
AND WHEREAS, it appears that North Valley, Inc. of Nowthen, Minnesota is the
lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into a
contract with North Valley, Inc. of Nowthen, Minnesota in the name of the City of Otsego
for the 2017 Otsego Street Renewal Project, Improvement Project No. 17-02, according
to the plans and specifications therefore approved by the city council and on file in the
office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all
bidders the bid bond made with their bids, except that the bid bond of the successful
bidder and the next lowest bidder shall be retained until a contract has been signed.
Adopted by the city council this 27th day of March, 2017.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk
ot392-2017 - ResACCEPT BIDAward Cont
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City of Otsego
2017 Street Renewal Project
Wokson Hills and Autumn Woods
ENGINEER'S COST ESTIMATE
Q:A CrhoA..lo uAu _ Colnrt D�frhinn —1 1A/9" n—rimi
Item
No.
Spec. Ref
Description
Estimated
Quantity
Unit
Unit Price
Total
Estimated
Extension
1
2021.501
MOBILIZATION
1
LS
$8,740.00
$
8,740.00
2
2104.501
REMOVE METAL CULVERT
50
LF
$5.00
$
250.00
3
2104.505
REMOVE BITUMINOUS PAVEMENT FULL DEPTH
1732
SY
$5.00
$
8,660.00
4
2104.513
SAWING BIT PAVEMENT FULL DEPTH
1737
LF
$2.50
$
4,342.50
5
2211.501
CL 5 AGGREGATE BASE ROAD - MODIFIED
19
TON
$18.50
$
351.50
6
2211.501
CL 5 AGGREGATE DRIVEWAYS
8
TON 1
$20.00
$
160.00
7
2232.501
MILL BITUMINOUS SURFACE
2022
SY
$5.00
$
10,110.00
8
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
1995
GAL
$3.00
$
5,985.00
9
2360.501
TYPE SP 9.5 WEARING COURSE MIXTURE 2,C
1684
TON
$55.00
$
92,620.00
10
2360.502
TYPE SP 12.5 NON WEAR COURSE MIXTURE 2,C - DRIVEWAY/PATCHES
328
TON
$100.00
$
32,800.00
11
2501.515
24" RC PIPE APRON
2
EA
$750.00
$
1,500.00
12
2503.541
24" RC PIPE SEWER DESIGN 3006 CL III ALL DEPTHS
40
LF
$50.00
$
2,000.00
13
2515.503
ARTICULATED INTERLOCKING BLOCK OPEN CELL, TYPE A
16
SY
$150.00
$
2,400.00
14
2563.601
ITRAFFIC CONTROL
1
LS
$900.00
$
900.00
15
2574.525
1 PULVERIZED TOPSOIL BORROW
196
CY
$56.00
$
10,976.00
16
2575.555
ITURF ESTABLISHMENT
1
I LS
$2,000.00
$
2,000.00
Total - Bid Schedule "B"
.p IVJ,/JJ.VV
Bid Schedule "A" - Select Patching and 1-1/2" Overlay $183,795
15% Administration, Legal, & Engineering $27,569
TOTAL ESTIMATED PROJECT COST $211,364
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