ITEM 5.1 Street Renewal Project Quam/62nd Streetly
OtsezoF
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
April 10, 2017
PRESENTER(s):
REVIEWED BY:
ITEM #:
City Engineer Wagner
Interim City Administrator
5.1
Flaherty
AGENDA ITEM DETAILS
RECOMMENDATION:
Hold public improvement hearing regarding improvement of Quam Avenue (border with St. Michael
north to 62nd St) and 62nd St (Quam Avenue east to cul-de-sac).
ARE YOU SEEKING APPROVAL OFA CONTRACT? IS A PUBLIC HEARING REQUIRED?
No Yes —At this meeting
BACKGROUND/JUSTIFICATION:
Consistent with the Capital Improvement Plan (CIP) and the Annual Street Renewal Plan, streets are
rated and placed in order of City Councils and staff's recommendation to complete an improvement
project. Thus the 2017 Street Renewal Project for Quam Avenue and 62nd Street overlay.
Quam Avenue (border with Otsego north to 62nd St) and 62nd St (Quam Avenue east to cul-de-sac) are
paved. The existing roadway consists of a 2 Yz' of bituminous surface approximately 36 feet wide for
Quam Avenue and 24 feet wide for 62nd Street. The pavement is 21 years old and is experiencing
extensive block and thermal cracking as well as some surface raveling due to its age. The value of
existing housing is positively benefited by accessing a bituminous paved street in good condition.
The existing street surfaces of Quam Avenue and 62nd Street have PCI (Pavement Condition Index)
Ratings of 48, well below the average in the City of Otsego. Typically, pavements with PCI Ratings of 50
or less are in their final stages of useful life and will need to be reconstructed or overlaid in the very near
future. If the project is not completed in a timely fashion, the street will quickly deteriorate to a point
where an overlay would not be the prudent construction practice and a much more expensive reclaim
and repave would need to occur. Our estimates show this would cost two to three times as much. St.
Michael is improving Quam Avenue south of the two cities boundary and connecting this potential
project to that much larger project will lower the overall cost to complete the project.
City Council authorized the preparation of a Feasibility Study to determine what needs to be completed
to remedy the issues, determine a cost estimate and allocate costs. A public hearing is being held
tonight to present the study to the residents and to determine if the City will continue forward with the
project with the potential for assessments in accordance with MN State Statue 429. A resolution will be
presented later during this meeting, to determine if the council wishes to authorize advertisement for
bids.
The total estimated project cost is $46,193 and is proposed to be funded using approximately 16%
assessments and 84% City funds. The CIP estimate for this project was $57,057. Cost included in the CIP
but not needed in the actual project are patching (to be completed by Otsego Public Works) and storm
sewer (deemed in good shape).
Estimated assessments are based average of previous overlay projects and appraisals estimated value of
benefit for properties in the area.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
List: Feasibility Report
Current Project Cost Estimate
Proposed Construction Plans
Resolution Authorizing Advertisement for Bids
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to adopt Resolution 2017-31 Authorizing Advertisement for Bids.
BUDGET INFORMATION
FUNDING: BUDGETED
Pavement Management Fund - 201 Yes: CIP Budget Estimate of $57,057
Y
CITY OF 0
Ot
MINNESOTA
FEASIBILITY REPORT
FOR
2017 OTSEGO STREET RENEWAL PROJECT OF
PROPOSED STREET OVERLAYS
OF QUAM AVENUE AND 62ND STREET
CITY OF OTSEGO, MINNESOTA
March 2017
Prepared by:
Hakanson
Anderson
3601 Thurston Avenue
Anoka, MN 55303
Telephone: 763-427-5860
I hereby certify that this plan, specification or report was prepared by me or under my
direct supervision and that I am a duly Licensed Professional Engineer under State of
Minnesota Statutes Sections 326.02 to 326.16.
Won
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26052
Reg. No.
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TABLE OF CONTENTS
TITLE SHEET
TABLE OF CONTENTS
I. INTRODUCTION.. ............................ ................................................. 1
II. PROPOSED PROJECT............................................................................ 1
III. INITIATION............................................................................................... 2
IV. FEASIBILITY.............................................................................................2
V. RIGHT-OF-WAY / EASEMENTS.............................................................. 2
VI. PERMITS.................................................................................................. 2
VII. COMPLETION
VIII. PRELIMINARY PROJECT SCHEDULE .................................................... 3
IX. ESTIMATED PROJECT•COST..:............................................................... 4
X. PROPOSED FUNDING............................................................................ 4
XI. ESTIMATED ASSESSMENT.................................................................... 5
XII. CONCLUSION AND RECOMMENDATION .............................................. 5
EXHIBITS
LOCATIONMAP.................................................................................................. A
PROPOSEDSTREET SECTIONS...................................................................... B
BENEFITING PROPERTIES MAPS.................................................................... C
PROPOSED STREET OVERLAY
OF QUAM AVENUE AND 62ND STREET
CITY OF OTSEGO, MN
INTRODUCTION
The purpose of this Feasibility Report is to present the City of Otsego with a
preliminary examination of municipal street improvements for streets of Quam Avenue
and 62nd Street in Otsego, Minnesota (see Exhibit A — Project Location Map). The
report discusses the proposed scope of improvements, preliminary cost estimates and a
project schedule. The report has been prepared in compliance with Minnesota State
Statutes 429 for projects resulting in special assessments.
Quam Avenue and 62nd Street were paved in 1996 in conjunction with the
completion of TH101 to a 4 lane expressway. The streets are only accessible through
St. Michael via Quam Avenue from CSAH 36. The conditions of Quam Avenue and 62nd
Street have deteriorated to a point that an overlay is recommended. The amount of
crack filling and patching necessary is increasing and becoming substantial. If the
streets are not overlayed soon the condition of the existing pavement will be too poor to
overlay and a full depth reclaim would be necessary.
The existing street surfaces of Quam Avenue and 62nd Street have PCI
(Pavement Condition Index) Ratings of 48, well below the average in the City of Otsego.
Typically, pavements with PCI Ratings of 50 or less are in their final stages of useful life
and will need to be reconstructed or overlayed in the very near future. Quam Avenue
and 62 d Street have been included on the Street Renewal list and included in the
Capital Improvement Plans (CIP) for several years. Due to this, the City Council
authorized a Feasibility Report be completed to determine costs and potential sources
of funding.
Quam Avenue consists of a 2 Y2" of bituminous surface approximately 36 feet
wide. 62nd Street consists of 2 %2" of bituminous surface approximately 24 feet wide. 2
Y2" thick bituminous does not meet the current requirement for residential streets which
is a minimum of 3 Y2". The pavement is 21 years old and is experiencing extensive
block and thermal cracking as well as some surface raveling due to its age, all of which
an overlay can be a good remedy. Cracks or areas that dip or heave and areas where
the pavement is disintegrating (pothole) would need to be removed and patched prior to
the overlay. This work can be completed by Otsego Public Works.
II. PROPOSED PROJECT
The proposed street improvement project consists of improving Quam Avenue
and 62nd Street by providing a 1 %2" overlay. Other work includes skin patching areas,
bituminous milling and topsoil shouldering. The proposed street typical section would
be in general conformance with current City Street Standards. The project will be tied to
a reconstruction project being completed by the City of St. Michael. The City of St.
Michael project is much larger and abuts this project and is of the same general type of
construction nature. Tying the Quam Avenue and 62nd Street project to the City of St.
Michael project will reduce costs by sharing such items as advertisement,
preconstruction meeting, testing, observation, mobilization, bond and overall scale of
project. These cost, if the project were completed alone, would likely increase the cost
by at least 10%.
The street section would be a paved rural section with no curb and gutter.
Existing driveways would be matched (elevation and material) with the overlay (see
Exhibit B).
Surface water within the project area will be conveyed the via the existing storm
sewer system through a combination of driveway culverts, ditches and cross culverts.
Center line culverts will be reviewed for structural integrity and replaced if needed. Nc
ditch work or driveway culvert replacement is included as part of this project.
Ill. INITIATION
The feasibility report was initiated by the City Council due to issues regarding the
age and pavement condition of the streets.
IV. FEASIBILITY
From an engineering standpoint, the project is feasible, and the value of existing
housing is positively benefited by accessing a bituminous paved street in good
condition. It can be accomplished as proposed and is being constructed in conjunction
with another project. The City and the persons assessed should review the project for
benefit to determine the economic feasibility of the proposed improvements.
V. RIGHT-OF-WAY / EASEMENTS
The existing streets and proposed street improvements are located within the
existing 66 foot wide right-of-way.
VI. PERMITS
No permits would be required to accomplish the work.
VII. COMPLETION
This project is proposed to be completed during the 2017 construction season.
2
VIII. PRELIMINARY PROJECT SCHEDULE
The preliminary project schedule for the 2017 Otsego Street Renewal Project:
Table I
City of Otsego
Quam Avenue and 62"d Street
Preliminary Project Schedule
2017
1.
City Council Receives Feasibility Report
and Schedules Public Hearing and
March 13
Orders Plans and Specs
2.
City Council Holds Public Hearing for
April 10
Improvement Project
3.
City Council Approves Plans and
Specifications and City Council Approves
April 10
and Authorizes to Advertise for Bid
4'
Open Bids
TBD by St. Michael
5.
City Council Considers Award of
TBD by St. Michael
Contract or Discontinues Process
7'
if Awarded, Contractor Completes
By August 31
Construction
$'
City Council Holds Assessment Hearing
September or October
and Adopts Assessment Roll
3
IX. ESTIMATED PROJECT COST
Included in this report is a detailed estimate of construction costs for the street
improvements. The costs quoted herein are estimates only and are not guaranteed
prices. The quantities are estimates also. The contractor will be paid only for work
completed. The cost estimates are based on previous projects costs.
Table II estimates the cost for the paved rural section.
Table II
City of Otsego
Overlay of Quam Avenue and 62"d Street
Preliminary Cost Estimate - Rural Section
X. PROPOSED FUNDING
The funding for this project is expected to be provided by two sources, the City of
Otsego and the benefiting property owners.
The project costs could be split between the City of Otsego and the benefiting
properties (see Exhibit C). Typically, street renewal projects have been assessed 50%
benefitting property owners and 50% City. Due to the limited number of assessable
properties and the need for the benefit to equal or exceed the assessment it was
deemed appropriate to assess an average amount of previous overlay projects within
0
Estimated
Quantity
1
Unit
Type
LS
Cost per
Unit
$1,200.00
Extended
$
Total
Per
1,200.00
Item Description
Remove Bituminous Pavement (Full Depth)
64
SY
$10.00
$
640.00
Sawing Bit Pavement (Full Depth)
99
LF
$5.00
$
495.00
Aggregate Base Class 5 (Road)
3
Ton
$17.00
$
51.00
Type Sp 9.5 Wearing Course Mixture (2,C) - Overlay
529
Tons
$65.00
$
34,385.00
Type Sp 9.5 Wearing Course Mixture (2,C) - Driveway
8
Tons
$100.00
$
800.00
Bituminous Material For Tack Coat
300
GAL
$3.50
$
1,050.00
Turf Establishment
1
LS
$500.00
$
500.00
Pulverized Topsoil Borrow
26
CY
$25.00
$
650.00
4" Solid White (Paint)
1984
LF
$0.10
$
198.40
4" Double Solid Yellow (Paint)
992
LF
$0.20
$
198.40
••Total
Overhead
.Total46,193.00
15%
$
�� :�
6,025.00
X. PROPOSED FUNDING
The funding for this project is expected to be provided by two sources, the City of
Otsego and the benefiting property owners.
The project costs could be split between the City of Otsego and the benefiting
properties (see Exhibit C). Typically, street renewal projects have been assessed 50%
benefitting property owners and 50% City. Due to the limited number of assessable
properties and the need for the benefit to equal or exceed the assessment it was
deemed appropriate to assess an average amount of previous overlay projects within
0
Otsego and an amount supported by a resent appraisal of benefit of similar construction
in the immediate area.
XI. ESTIMATED ASSESSMENT
There are a total of 3 potential benefiting properties with this project. The per
unit method of assessment was used as all the benefiting properties are single family
homes and use the street in much the same manner. The estimated cost per unit was
determined to be $2,500.00 (Table III Benefiting Property Assessment Summary).
Table III
Benefiting Property Assessment Summary for
Quam Avenue and 62nd Street
Ref#
PID#
NAME
PROPERTY
ADDRESS
PROPOSED
ASSESSEMENT
1
118-500-353206
Paul D Levenson
6140 Quam Avenue NE
$2,500.00
2
118-500-353307
Jeffery M & Sunday Burg uest
16224 62nd St NE
$2,500.00
3
118-500-353204
Winter Family LP
16200 62nd St NE
$2,500.00
$7,500.00
The assessment portion of the project would be approximately 16% of the total project.
XII. CONCLUSION AND RECOMMENDATION
This report analyzed the feasibility of improving the Quam Avenue (St. Michael
border to 62nd Street) and 62nd Street (Quam Avenue to cul-de-sac). The proposed
improvements are necessary, cost effective and feasible from a technical and
engineering stand -point, and benefit the properties proposed as shown on Exhibit C.
The project is proposed to be funded by assessing the benefiting properties as
well as receiving funds from the City of Otsego.
5
EXHIBIT A
LOCATION MAP
FOR
QUAM AVENUE & 62ND STREET
BITUMINOUS OVERLAY
CITY OF
se oto
JINNE$OTA
LEGEND
D STREETS TO BE OVERLAID
UIIH
M., 09, 2017 — 10c22—
K\cad_eng\PR0.EM k(UM4PAL\07901-2017\W— k Md\OT901-2017 FFA9EiUTY.d.g
150 0 150 300
SCALE IN FEET
EXHIBIT A
EXHIBIT B
2'
TAPER TOPSOIL
SHOULDER AS NEEDED 1
TYPICAL SECTIONS
18'
12' DRIVE LANE
18'
12' DRIVE LANE
6' SHOU
CITY OF
o
se
MINNESOTA
2-
TAPER TOPSOIL
SHOULDER AS NEEDED
TAPER TOPSOIL
SHOULDER AS NEEDED
2'
12'
)US ROADWAY SECTION A AS SHOWN BELOW
TACK
11" WEAR COURSE OVERLAY (SPWEA240C) OR EQUIVALENT
24" EXISTING BITUMINOUS
4"-6" EXISTING CLASS 5 AGGREGATE BASE
SUSGRADE
TYPICA.L OYERLAY
1 QUAM AVENUE TYPICAL SECTION
2 NO SCALE
12'
2'
TAPER TOPSOIL
SHOULDER AS NEEDED
SECTION A AS SHOWN BELOW
TACK
1j" WEAR COURSE OVERLAY (SPWEA240C)
OR EQUIVALENT
23" EXISTING BITUMINOUS
4"-6" EXISTING CLASS 5 AGGREGATE BASE
SUBGRADE
A TYPICAL OVERLAY
2 62ND STREET TYPICAL SECTION
2 NO SCALE
EXHIBIT B
Yw 09, 2017 — 1P.2Iom
K \ood— q\PROF_CTS\YUMQPAL\0TSD1-201]\Guvm h 62ntl\OT901-201] FEAR&YTYArg
OT392-2017
EXHIBIT C
BENEFITING PROPERTIES
(3)
otCITY OF
o
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?41NNESOTA
LEGEND
® PROPOSED ASSESSED PROPERTY
M. 09, 2017 — 10.21—
\cod_mg\PR"Ci \UMIOPAL\07901-2017\Wom k 62nd\OT901-2017 P 9911TYAd q
150 0 150 300
SCALE IN FEET
EXHIBIT C
2017 Quam Avenue and 62nd Street Overlay Project
(to by included with St. Michael's 2017 construction project)
ENGINEER'S COST ESTIMATE
Rid Arharlifla "A" - 1-119" nvPrlav
Item
No.
Spec. Ref
Description
Estimated
Quantity
Unit
Unit Price
Total Estimated
Extension
1
2021.501
MOBILIZATION
1
LS
$1,200.00
$
1,200.00
2
2104.505
REMOVE BITUMINOUS PAVEMENT FULL DEPTH
64
SY
$10.00
$
640.00
3
2104.513
SAWING BIT PAVEMENT FULL DEPTH
99
LF
$5.00
$
495.00
4
2211.501
AGGREGATE BASE CLASS 5 ROAD
3
Ton
$17.00
$
51.00
5
2360.501
TYPE SP 9.5 WEARING COURSE MIXTURE 2,C - OVERLAY
529
Tons
$65.00
$
34,385.00
6
2360.501
TYPE SP 9.5 WEARING COURSE MIXTURE 2,C - DRIVEWAY
8
Tons
$100.00
$
800.00
7
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
300
GAL
$3.50
$
1,050.00
8
2575.555
TURF ESTABLISHMENT
1
LS
$500.00
$
500.00
9
2574.525
IPULVERIZED TOPSOIL BORROW
26
CY
$25.00
$
650.00
10
2582.502
4" SOLID WHITE PAINT
1984
LF
$0.10
$
198.40
11
2582.502
4" DOUBLE SOLID YELLOW PAINT
992
LF 1
$0.20
$
198.40
total - Bid Schedule "A"
�V+v,!vr.Ov
Bid Schedule "A" - 1-1/2" Overlay $40,168
15% Administration, Legal, & Engineering $6,025
TOTAL ESTIMATED PROJECT COST $46,193
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RESOLUTION NO. 2017-31
RESOLUTION ORDERING ADVERTISEMENT FOR BIDS FOR THE 2017
STREET RENEWAL PROJECT
WHEREAS, a resolution of the City Council adopted the 13th day of March
2017, fixed a date for a public hearing for the 2017 Street Renewal Project, City
Improvement Project No. 17-10 for the improvements Quam Avenue NE(boundary
with St. Michael north to 62nd Street NE) and 62nd Street NE (Quam Avenue NE
east to cul-de-sac), by patching and overlaying the existing street surface in
accordance with the feasibility report and the assessment of benefiting property for
all or a portion of the cost of the improvements pursuant to Minnesota Statutes
Chapter 429, and
WHEREAS, ten days' mailed notice and two weeks' published notice of the
hearing was given, and the hearing was held thereon on the 10th of April, 2017, at
which all persons desiring to be heard were given an opportunity to be heard
thereon,
WHEREAS, a resolution of the City Council adopted the 6th day of March, 2017
designated Hakanson Anderson as the engineer and authorized the preparation of
plans and specifications for the improvements and has presented such plans and
specifications to the council for approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OTSEGO, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the
feasibility report.
2. Such improvement has no relationship to the comprehensive municipal plan.
3. Such plans and specifications, dated March 2nd, 2017, a copy of which is
attached hereto and made a part hereof, are hereby approved
4. The project is a portion of a larger City of St. Michael project. The City of St.
Michael will follow all legally required steps to advertise, receive, and award the
bid. Once the final bid amount has been established, St. Michael shall provide
to Otsego all necessary information for the Otsego City Council to determine
whether or not to proceed with its portion of the Project.
Adopted by the council this 10th day of April, 2017.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk