ITEM 1_memoItem 1
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0 tseF CITY O
MISOTA
TO: Otsego Parks and Recreation Commission
FROM: Ross Demant, Parks and Recreation Director
DATE: April 12, 2017
RE: Departmental Goals and Action Steps
Background:
The City Council, Parks and Recreation Commission and City Staff initially completec
setting the initial goals and action steps for the Parks and Recreation Department in
February, 2016. Those goals and action steps were reviewed and updated with the
Parks and Recreation Commission at their meeting in June, 2016.
A majority of those initial goals have been met, and those that are still in progress are
reflected with a list of proposed goals and action steps for 2017. Commissioners and
Staff will meet during a scheduled work session on April 18th at 6 p.m. to review these
goals.
There are four goals that are outlined in the City's Comprehensive Plan. Within each
goal are policies which are in bold in the chart below. These policies provide guidelines
how the City is to achieve each of the Department's four goals. Action items are listed
next and are what the City Council, Parks and Recreation Commission and City Staff will
identify as the best approach for achieving the Department's short and long term goals.
Action items are what the Parks and Recreation Commission and Staff will be discussing
on April 18.
Goal #1 Planning for the parks and trails system shall be a dynamic process that
organizes and addresses recreation activities in a comprehensive manner.
DEPARTMENT
POLICIES/ ACTION
YEAR/
STATUS
The Parks and Recreation Department shall
provide comprehensive park and recreation
programs and facilities for all residents and groups
of the community.
RECREATION
Continue to serve the aging population with social,
2017
ACTION ITEM
recreational, and healthy opportunities.
A. Create an area at Prairie Center were the
seniors can feel a greater sense of ownership.
B. Continue to create programs and events that
are interesting and engaging.
Review and evaluate all programs to keep abreast
of changing times and new ideas.
RECREATION
Survey the community to see what programs and
2017
ACTION ITEM
facilities they would like to see offered
A. Gather data for the NRPA and from the
Community to ensure the department is staying
current with trends and offering programs that
continue to meet the community's needs.
B. Select certain programs throughout the year
and send surveys to those participants asking
questions about their experience.
Support private recreational programs and
Ongoing
facilities that offer opportunities to the community,
RECREATION
Continue to partner with area businesses to provide
2017
ACTION ITEM
quality recreation programs.
Continue to work with TRSA, ROYBA, and NW
2017
Diamonds through identifying areas at Prairie Park
that could be improved through collaboration.
Coordinate recreation programs and related
facilities wherever practical with other providers,
both public and private such as the School District,
Community Education, civil organizations, health
clubs, neighboring cities, athletic associations,
cultural arts organizations, etc.
Work with Community Education to create a
2017
partnership agreement that would be mutually
beneficial.
Advertise City park facilities and recreation
Ongoing
programs through the City newsletter, brochures,
newspapers, webpage, informational signs and
other available media.
RECREATION
Update the website to allow for better flow of
2017
ACTION ITEM
information to get to the public.
A. Create QR Codes to allow people to scan and
access different areas on the website.
B. Move a majority of information from the
RecDesk site to the City's Web page.
C. Create a Facebook page and related website
design specifically for Prairie Park.
Goal #2 Acquire lands for development of a park and trail system to fulfill the long-
term needs of the present and projected population of the community.
DEPARTMENT
POLICIES/ ACTIONS
YEAR/
Park development shall minimize impacts upon
STATUS
RECREATION
Acquire land for parks through dedication,
ACTION ITEM
purchase, eminent domain or donation
Analyze data from the NRPA and community survey
2017
to identify community needs.
A. Once data collection is complete identify
potential property that would meet the needs
identified from the data collection.
appropriate scale, design, color, and
2017
Pursue grants and other alternative funding
Ongoing
PARKS
sources for the acquisition and development of
2017
ACTION ITEM
ark and trail facilities.
PARKS
Continue to identify different grant funding
2017
ACTION ITEM
opportunities for park development and expansion.
Goal #3 Develop a comprehensive system of safe, aesthetically pleasing parks,
greenways and trails located throughout the community in a manner compatible with
surrounding land uses that provide a variety of facilities to all the residents of Otsego.
DEPARTMENT
POLICIES/ GOALS
YEAR/
STATUS
Park development shall minimize impacts upon
2017
adjacent land uses through provision for but not
limited, to the following:
a. Appropriate location and orientation of
activity areas and buildings
b. Screening and landscaping site design
elements
c. Structures are to be designed with
appropriate scale, design, color, and
constructed of quality materials.
PARKS
Construct Norin Landing, and Lefebvre Creek Park
2017
ACTION ITEM
following the guidelines laid out in the
Goal #4 The Parks and Recreation Department will provide for the efficient
maintenance and operation of clean, orderly, controlled, safe and attractive park lands
and recreation facilities.
DEPARTMENT
Comprehensive Plan for neighborhood parks.
YEAR/
Establish consistent design elements for park and
STATUS
trail facilities (Buildings, play equipment,
landscape plantings, signage, fixtures, etc.) that
promote community identity and recognition of
public facilities.
PARKS
Install signage for Wilson Preserve that better
2017
ACTION ITEM
identifies the park and walking trails.
PARKS
Start the process of designing and installing trail
2017
ACTION ITEM
signage that would be located strategically
throughout the City.
Start the process of designing and installing
2017
signage at Prairie Park.
Goal #4 The Parks and Recreation Department will provide for the efficient
maintenance and operation of clean, orderly, controlled, safe and attractive park lands
and recreation facilities.
DEPARTMENT
POLICIES/ GOALS
YEAR/
STATUS
Parks and recreation facilities will be maintained
according to generally accepted standards of
performance and comply with all applicable safety
requirements.
PARKS
Continue to update and keep current the park
2017
ACTION ITEM
inventory and maintenance information on Excel.
PARKS
Implement a more current recycle program.
2017
ACTION ITEM
A. Provide better recycle opportunities at parks.
B. Provide information to the public on recycling
and advertise the City's efforts to increase
accessibility to the program.
Update the Splash Pad policy to reflect current
2017
testing and cleaning standards.
Requested Action:
Staff is requesting that the Parks and Recreation Commission review the material
included in this memo and provide a recommendation regarding the Parks and
Recreation 2017 goals.
Enclosures:
List of the Parks and Recreation Department's Goals and Policies that are listed in
the City's Comprehensive Plan
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