ITEM 3.13 Crack filling projecti
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OtSTy
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MINNESOTPA g
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Streets Department
Street Operations Manager Lamson
April 24, 2017
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director
Flaherty
3.13
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends that we have Bargen Inc. complete the 2017 crack filling project.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Each year, as part of the city's Pavement Management Program, we contract out the crack sealing of our
city streets which are part of the Proactive Maintenance Plan. Crack filling is being recommended on all
city streets that will be receiving either a fog or seal coat. We are recommending that approximately 17.5
miles of street be crack filled. Some of the streets are recent overlay projects that will be receiving their
initial crack fill while the majority of the streets being crack filled have already had a seal coat and the crack
filling needs to be over -banded as a routine repair. While this is a very important step in the long-term
maintenance of the section of street, estimating the amount of rubber needed to repair the section is very
difficult to estimate.
Staff requested quotes from three crack sealing contractors and received a wide range of quotes on both
total pounds of rubber needed to complete the project and prices per pound of rubber to be applied to the
cracks. The following are the estimated quantities and prices.
• Northwest Asphalt & Maintenance, 55,335 Lbs. @ $1.49/Lb. = $82,449.15
• ACS (Asphalt Concrete Solutions), 24,061 Lbs. @ $2.13/Lb. = $51,249.93
• Bargen, Inc., 20,000 Lbs. @ $2.59/Lb. = $51,800
Northwest Asphalt & Maintenance had the lowest per pound rate but also the highest quantity of material
resulting in the highest quote which was over our budget. ACS and Bargen, Inc. were very comparable with
quotes being within $550 of each other. Staff has worked with Bargen, Inc. in the past and has been very
satisfied with the quality workmanship and materials that they have provided. Staff is recommending
Bargen, Inc. at the rate of $2.59/Lb. for the quoted 20,000 pounds with the final project cost not to exceed
the budgeted amount of $75,000. The Public Works Subcommittee was presented with this information at
the April 19th meeting and recommended that it be placed on consent agenda.
SUPPORTING DOCUMENTS ATTACHED:
• Northwest Asphalt & Maintenance quote
• ACS (Asphalt Concrete Solutions) quote
• Bargen, Inc. quote
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to have Bargen, Inc. complete the 2017 crack filling project at $2.59/Lb. with a project cost not to
exceed $75,000.
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FUNDING: BUDGETED:
201-43100-390 Yes
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THIEiF RIMER FALLS, Mtit
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01-36 t-13263 MOEftLE
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TO: Devin
We hereby submit specifications and estimates for: The city of Otsego
PROPOSAL,
Phone r!!4-!-201 6
Job Name/Location Otsego, MiN
Job Number Fax Number
i
Our process of crack sealing goes in this order. f=irst we router out all cracks to a depth of 1 inch by 1. after that we blow all
debris from cracks with compressed air, so cracks are clean. We will use a heat lance to dry cracks. When cracks are dry and
clean we fill them with a hot Cra co 535 rubberized sealant that meets MN dot spec 43723. it works very well and is very
durable. When the rubber has been applied we paperthe hot rubber to protect until dry.
This bid is on a per pound basis. $1.49 Up to 55,335 pounds. This price includes ail Route & Seal when needed, blo & go as
well as all re -seal of existing cracks previously sealed.
* All work performed will be on a one year minimum warranty. We appreciate working with you and thank you for the
opportunity to -serve your community.
We Propose herby to furnish labor to complete in accordance with the above specifications, for the sum of: T B Q
Payment to be made as follows: within 30 days of completion.
All material is guaranteed to be as specified. All work to be completed In a professional
manner according to standard practices. Any alteration or deviation from above
specifications involving extra costs will be executed only upon written orders, and will
become an extra charge over and above the estimate. All agreements contingent upon
strikes, accidents or delays beyond our control, owner to carry fire, tornado, and other
necessary insurance_ Our workers are fully covered by -Worker's Compensation insurance,
Acceptance if Proposal–the above prices, specifications and conditions
Are satisfactory and are hereby accepted. You are authorized to do the work as spaclfiRd.
Payment will be made as outlined above.
Date of acceptance:
11560 190", Street ME, Thief River Falls, MN 56701
Authorized
AI idote_ This proposal may be withdrawn by us if not
Accepted with ------- --- days
signature
signature –•— --- _._
Email: nwamaintenahce@gmaii'.corn
TM
CS
ASPHALT CONCRETE SOLUTIONS
City of Otsego
Kevin Lamson
13400 90th St. NE
Phone: 763-235-3174
Fax: 763-441-9163
Qty Item
24,061 Lb Crack Sealing -Rout and Seal
S.
This Proposal may be
withdrawn if not accepted
within 30 days
Site Proposal
City of Otsego Date Job #
Kevin Lamson
13400 90th St., NE
4/11/2017. 8439
Terms Net 30 Days
Respectfully submitted
Description Class Total
1. Rout out all cracks 1" x 1". 51,249.93
2. Clean out all dirt and debris with power blowers. (Heat
lance if moist.)
3. Apply a hot rubberized crack sealant, MNDOT spec.
3723, slightly 1pwer than the pavement surface to prevent
tear -out during the snow removal season.
$ 2,13/Lb
Craig Granroth
Acceptance of Proposal
Authorized Signature Title
Total $51,249.93
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606 County Road 1
Phone (507) 427-2924
Mountain Lake, MN 56159
April 17, 2017
City of Otsego
Attn: Kevin Lamson
13400 —90th Street NE
Otsego, MN 55330-7259
Kevin,
Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and to
provide you with a quote for your city streets. I am confident that you will find the services beneficial for your
roads. I would like to explain the procedures our service crew uses.
Asphalt Rubber Crack Repair (Rout & Seal)
Our service crew will:
A. rout out cracks 1" wide by 1" deep for cracks that are 40 feet apart and closer
B. rout out cracks 1 %" wide by 1" deep for cracks that are 45 — 80 feet apart
C, if the cracks are wider, they will be routed accordingly
D. the cracks will then be cleaned with high volume blowers
E. as a second cleaning procedure, a heatlance will be used to clean out any remaining debris and/or
moisture
F, cracks will be filled three-quarters to full
G. after a cooling period, the cracks are filled a second time using a banding applicator
H. this does not include any allegated areas
I. the debris will be blown to the side of the curb, where it will be the City's responsibility to sweep up
Sealant Material
The sealant that we will use meets and exceeds the Minnesota State Spec. #3723.2 and Iowa
ASTM -D3405 and ASTM -D6690 type II Spec. with the following modifications:
- 100% elongation at-20°F—We will be using Maxwell Nuvo in the polyskin packaging, MN DOT said
this was the best material they have tested, it is IVIN DCCT approved.
Blow and Go procedure (Re -seal)
The existing cracks will be cleaned of debris and/or moisture using a heatlance. We will
then fill the cracks with rubberized sealant, installing an overbanding safety seal.
Project Prices - Our price includes all materials, applicable taxes and labor to complete the project as explained.
Please note: The Customer is responsible for notifying the public that we will be working in your area.
Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep their
Personal property at a strong distance away from our work zone. This will avoid any possible concerns for dust,
debris or damage, A recommended distance would be 75-150 feet away from the work zone. An insurance
Certificate is available upon request.
Crack Repair (rout & seal/re-seal) Estimating 20,000 lbs. (per the map) @ $2.5911b.
*2 year warranty on all new rout & seal cracks**
The total project price is subject to the pounds installed.
TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of
date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of eighteen percent
(18%), unless a lesser percentage is required by law on any sum due under this Contract which is not paid within 30
days of invoice date. If payments are not made when due, interest, costs incidental to collection and attorney's fees
(if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right,
without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc, when
due,
This Proposal/Contract may be withdrawn by Bargen Inc. if not accepted within 30 days, or at anytime, subject to
increases related to material prices as noted above.
Acceptance of proposal —The above prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. This proposal may be withdrawn if not accepted
within 30 days.
Website: www.bargeninc_com
Entail.' bargen(eibargenine.cor
Our Mission
Date of acceptance Purchase Order #
Bargen, Inc. is commit -
Signature Signature
ted to excellence and,
because of this, we take
Thank you for the opportunity to provide you with information on the asphalt pavement
pride in our team of
maintenance needs in your community. I am confident that you will find the products used and
professional crallsmen.
the workmanship of our crew of the highest quality. I look forward to working with you in the
Our primary purpose is
near future.
to provide knowledge -
Sincerely,
able reconunendations,
—
quality workmanship
and exceptional seRice,
Jerry Van Dyke
Our goal is satisfied
BARGEN INC.
customers who have
JVD/Ih
received the most value
Project for City of Otsego — crack repair
for their invesunenL
Website: www.bargeninc_com
Entail.' bargen(eibargenine.cor