ITEM 3.7 Boondox Special Eventf
CITY or
ot
MINNESOTA
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Request for
City Council Action
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REQUE TOR, MEETING DATE:
Planning
City Planner Licht 28 May 2013
PRE E TER( );
REVIEWED BY: ITEM H:
City Planner Licht
City Administrator Johnson 3.7 - Boondox Special Event
AGENDA ITEM DETAILS
RECOMMENDATION,
City staff recommends approval of a Special Event Permit for Boondox to have an outdoor music evert
or 29 June 2013.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
Is A PUBLIC H EARI NG REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Boondox Bar and Grille is proposing to have an outdoor music event in the outdoor volleyball area of the
property on 29 June 2013 from :O PM to 11:0013M. Details regarding the event are attached for
reference. City staff has discussed the event with the Wright County Sheriffs office relative to
additional security reeds. Boondox Bar and Grille is planning on staffing the front entrance with two
people and two people in the outdoor area in addition to wait staff. The Wright Counter Sheriffs office
has been asked to provide recommendations as to the minimum number of security staff required for
the event as well as the need for licensed Sheriffs Deputies to be present. Deputy Brian Johnson
indicates most cities will require one or two off-duty deputies to be present at an event of this scale.
The City will require the provision of security people as a condition of the special agent permit as
determined by the WrightCounty Sherriffs, office. All security staff required by the City will be paid for
by Boondox Bar and Grille.
SUPPORTING DOCUMENTS: X ATTACHED n NONE
A. Special Event Application
B. Special Event Permit
IOTI0N: (Please word motion as you would 11ke It to appear In the minutes.)
Motion to approve a special evert permit for Boondox Bar and Grille on 29 June 2013 es presented,
BUDGET INFORMATION
FUNDING,. BUDGETED: a YES
NA
0 NO
ACTION TAKEN
A APPROVED AS REQUESTED ❑ DENIED ❑ TABLED o OTHER (List changes)
COMMENTS:
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]]77�/ ,r. ; Cute Complete.
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Received y:
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SPECIAL EVENT APPLICATION
In t ru c t I ons: Written application for speoiai event permits must be made at least thirty days i n advance
of the event's proposed date, This application period shalf not begin to run until a complete application has
been filed with the City. A fee, its the amount set by the City's fee schedule, shall be paid to the City along
with the completed application form. Fallure to provide a complete ap iioation or to pay the fee, as herein
required, is suf cleat reason to deny the special evert permit.
Property Information
Property Identification Number (PID#):
Street Address; Wo c>k_AT,,�6
Applicant Information
a I � > b r Business lr
Address: Al2 1.
+# + + i Code a ���� 6
city: tey; Sta terJ. 9�) e_,W,�j :: 1 -6 66
e- M a i 1: -Je
Telephone.
* �2 -? 2 %�,-,-57'
Property Owner Informat on if other than appllcant):
Name. BusinessTare.- 64�
Address: A�ilo
city., 1 �.�� �t�te: �f� Zip Code,
Te P hon6 45w � l F ax-7
Description of vent n separate pages, please respond to the items below to describe the event in
reference to Section 7-6-5 of the City Code:
A. Details regarding the location of the event including a site pima
Identify the days and hours during which the event may be held.
C. Detail provisions made for av ilab! 11tof potable gator and restroom f cliltles and trash containers,
D. Describe measures to be taken for security and crowd management including use of barricades
and/or fencing.
Page 1 of
F identify available off-street r i and describe traffic control measures.
G. Verify that the following emergency services have been notified of the special event;
a, Wright County Sheriff a separate spacial event application required),
b. Fire Department,
0. Ambulance.
H. State whether alcohol is to be served or sold at the event, provide documentation of required
licenses and describe measures to ensure no safe or consumption occurs by people under 21 years
of age.
Provide documentation of adequate insurance, inClUding ii ility arid/or Dram insurance as may be
applicable.
J. Identify use of any signs, banners or other advertising or promotional materials.
K. identify tise of any additional or temporary outdoor lighting sources.
L. identify any Sources of outdoor noise and use of equipment to amplify sound.
M. Describe any temporary construction including but not limited to stages, shelters, fences, stairs,
ramps or other structures.
J. Provide a plan for post event clean-up of the site and surrounding area, removal of advertising or
promotional materials and trash disposal.
r S ubrnnt docur ent ti n of adequate insurance, including Ila bility and/or Dramin Surance as may be
applicable.
P. The City Council and/or City stag may request any additional information deemed necessary to
consider the special event permit application.
Signature of Applicant and PropertyOwner:
1, the undersigned, hereby apply for the considerations described above and declare that the information
and materials submitted in support of this application are in compliance with adopted City policy and
ordinance requirements ents and are complete to the best of my knowledge. l dge. i understand that this application
will be processed i c or an e with esta ished City review procedures at such time as it is determined to
be complete
Applicant: Date:
Property Owner: Date:
Page
Boondox Bax and Grine
100 Park Ave N
Otsego, MN 55330
Special Event Application
Ar
1. htie 29, 2013 from 3;00 pin to 11:00 pni
C. We w ill have 2 poitable Biffs, The event will taste pkice Av ithia our property Ii mits a nd witliill
our chain fenced area.
D. Wo w it have securityat the front entranco acid Ilse back, as Nvell as outs We the band area.
We dont expect dditl nal parking Will bo heeded. Our x ain parking in the frau , back lots and
the oliurch Bret packing will be adequate.
0, a, N
, 1`o
I No
H. Yes, alcohol iii[ be served, Standard operations of people who are bu in alcohol will be
sided.
L
J. Just on our parking lot sign or on the building and inside:
K. A101V9
L, Standard band amplifiers.
A The onty item we will have is a stage for the fared,
NI The night of tho eventand the next day our staff w iI I be elean ing, The next day approx 1 mate ly
to 6 people$
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THIS GERTIF( ATE IS ISSUED AS A MATTW OF INFORMAION ONLY AND CONFERS NO RIGHTS UPON TH9 CERTIFICATE HOLDER. THIS
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ADDRE :
Ells Rive' MN 55330
Brian Bohnsack
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INSURER A;Auto -Owners I na u ra no a 18908
88079431
INSURED Boondox Bar & Grille
Grover Company DBA
9108 Park 1'�e/� No
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SPECIAL EVENT PERMIT
APPLICANT: Boondox Bar and Grille
APPLICATION: TION: bequest for approval of special event permit for Eoondox to have outdoor music on
29 June 2013 from 3:OOPM to 11 :00PM.
CITY COUNCIL MEETING: 28 May 2013
FINDINGS: Based upon review of the application and evidence received, the city council of the
City of Otsego now makes the following findings of fact:
A. Requests guests for special event permits are subject to the provisions of chapter 7, Section 5 of
the City Code.
B. The event application dated April 8, 2013 submitted by Boondox Bar and Grille i
incorporated herein.
C2 The Request uest for Council Action prepared by the city Planner, The Planning Company LLC,
is incorporated herein.
DECISION: Based on the foregoing information and applicable ordinances, the application is
hereby APPROVED subject to the following conditions:
I. The outdoor music shall be allowed only on 29 June 2013 from 3: PI I to 1 1:00PM.
2. Any modifications to the submitted site plan for activities on and off site shall be subject to
review and approval of City staff.
3; The applicant small provide at their cost a minimum of two 2 off-duty licensed peace officers
in addition to the four employees of the business as stated in the application. Event
security, traffic control and emergency medical service shall be subject to review and
approval of the Wright County Sheriff and City staff.
4. On -sale liquor shall comply with Chapter 7, Section 3 of the City Code and any violations
thereof shell be enforced subject to Section 7-3-11 of the City Code;
5. All event signs shall comply with Section 37 of the Zoning Ordinance including issuance of a
sign permit.
MOTION BY:
SECOND B;
ALL IN FAVOR:
THOSE OPPOSED;
Attest:
ADOPTED by the City Council f the City of Otsego this 28th day of May, 2013.
Tami Lo f, City Clerk
2
CITY OF OTSEGO
B:
r
Jessica L. Stockamp, Mayor