05-13-13 CCOTSEGO CITY COUNCIL MEETING
OTSE O PRAIRIE CENTER
May 1, 2013
710 P[
Call to Order.
Mayor Jessica Stockarnp called the meeting to order at 7:0PM,
Boll Call; Mayor Jessica St cl arnp; Council meb rs: Vern H rd n r, Jason War him , Doug
Schroeder and Torry Darkenwald.
Staff: Lori Johnson, City Administrator; Daniel l Licht, City Planner; Ron Wagner,, City Engineer;
Andy MacArthur,, City Attorney; Keith Triplett, City Assessor and Tama LofF, City Clerk.
Pledge.of Alleges: mayor St cl amp led in the Pledge of Allegiance.
1, Board of Review continued from Aril 22 2013.
City Assessor Triplett r vi ewed the infrormat! on gathered fo r comparison on property 118 -5 0 g-
3* Mayor Stckarnp asked how this parcel could be split, City Planner Licht said with city
sewer and grater approximately 16 lots plus the current house. CM Darkenwald asked what we
have It valued at,, City Assessor Triplett said $2,365,000 and he is recommending the valuation
stay the sane and fir. Talbot's appraisal came In at $1,355,000. CM l arl en ald asked City
Assessor Triplett if he spoke to the appraiser. City Assessor Triplett said not
CM Heldn r# motioned to accept the Assessor"s valuation for parcel 118 -* o- 13 o;
Seconded by CM Schroeder. All in favor. Motion carried.
City Assessor Triplett stated three additional properties are being questioned by Mr. Ron
Touch tt ; 118-098-001010 (9175 Quaday Aire NE/9201 Quaday Aire NE)', 118-239-001030 and
118-239-001040. City Assessor Triplett is recommending the City Council forward these items to
the County for recommendation.
CM Darkenwalld motioned to forward the three properties mentioned abov o the
County for their recommendation. Seconded by Mayor Stockamp. All in fagot. Motion
carried*
Cif Darkenwald motioned to close the Board of Review at 7:17 PM., Seconded by CM
Warehime. All in farm. Lotion carried.
---.. _.._ Open Forum,
Special Presentation: CentraCare Health -Monticello Administrator; Mary Ellen Wells,
CentraCare Health -Monticello Representative Heather Eiden and Administrator Mary Ellen Wells
gave a hospital update. Because of the charge in status this will be Ms. Eldem-'s last Hospital
update. Chi Dart en rald thanked Ms. Eidern for her past updates and the City Council agreed.
Randy Carron, 12860 Hard Street iE, questioned if to applications of dust control would be
applied to 83rd this year, City Administrator said one application is on the agenda this evening
for consideration and that the other will be discussed at the next Public Works Subcommittee
Meeting,
Mary T ri s, 13400 70P Street NE, said he spoke with Bill Waytas who was surveying the
property and he has a map showing the removal of the 13.14 25 year old pine trees on his
property. Mr. alerlus said that was not included in the plans presented earlier. City Engineer
Wagner said that the city will need 110 ft, right-of-way for the road and bike path and that h
will have to look at the plans and see why the trees would he In jeopardy. City Engineer
Wagner said the city Is trying to take as little property as possible. City Attorney MacArthur said
Bill Waytas is the appraiser from Pale not H kanson Anderson. City Administrator Johnson said
City staff will bring back an update to the City Council on May 28, Mayor Stockamp asked that it
also he forwarded to Mr, valerius. Mr. l alerlus also commented that the dust has been had with
the construction work.
. Consider agenda approval,
City Administrator Johnson requested to remove adoption of Resolution 13-23 and the use
policy from item 4.12; and add as item .4; laving iters 4.12 as approve purchase off'the
Electronic Devices i for City Council and Department St f r
CM Heldner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried,.
4. Consent Aaenda. (ikon -controversial items).
4.1 Approve Claims List.
4,2 Approve City Council Meeting Minutes.
A. April 22,, 2013 Meeting.
B. April 2, 2013 Special Meeting
43 Approval to proceed with the Zoning ordinance and Subdivision ordinance update.
4.4 Approve 2813 Dust Coating.
f
4.5 Liquor violations:
A. Resolution 13-18 Riverview Liquorette.
B, Resolution 13-19 Papa galley.
4,6 Resolution 13-20 for the Otsego Prairie Festival.
4,7 Approve amendmqnt to the Pour Wine and Bistro Premises Permit.
4,8 Pay Estimates/Requests;
A. Approve Pay Estimate #3 for Repair of Various Buildings.
4,9 Approve Resolution 13-21 River Ridge Preliminary Plat extension.
4.10 Approve Desolation 1-22 for the use of the official City Logo on signs for the
2013 Rockvood's Ja ti''e t special event,
4,11 Approve seasonal streets and parks staffing.
4,12 Approve purchase of electronic devices for City Council and Department
Heads.
4,13 Approve additional funding for playground wood chips}
4,14 Approve amended Background Check Ordinance.
4,15 Approve hire of Lead Utilities System Operator.
! Heidner motioned to approvemended. Seconded by CM Schroeder. All in
favor. Motion carried.
. Administration.
.1 J date on Code Enforcement -Patric Connellir.
City Planner Licht presented the staff report. CM H idner asked that staff starting copying the
envelopes with postage gate for the record. City Planner Licht stated City staff has already
implemented that change. CM Warehime asked if anyone has inspected fir. onnelly's property
to make sure cleaned up. City Planner Licht said yes{ it,has been cleaned up.
5.2 Consideration of petition to ave dal er Avenue and orderincl feasibility report.
Resolution 1-24 and Resolution 1.3-25.
City Planner Licht presented the staff report. City staff received a petition signed by five
property owners abutting Jal er Avenue and loot" Street requesting preparation of a feasibility
study to determine the cost to improve these gravel roads with a paved surface. Mayor
Stockamp asked if the residents have been informed that they will be responsible for the costs
of the feasibility study. City Planner Licht said yes. Cid Heldner said he has spoken with Borne
and he is not sure they know the cost of the study. City Planner Licht said a copy of the City
staff report has been railed to the property owners. CM Heldner questioned the wording on the
Resolution. City Planner Licht said the city would be just approving the feasibility study not
ordering the project.
Ctrl Darkenwald motioned to adopt Resolution 2013-14 and resolution 2013425
specifically noting that it I s lust approving the feasibility re port right noir. Seconded
by CM Warehime. All in fagot,, Motion carried.
.3 Consider Resolution 13-26 adopting a. Performance Measurement Pro -gram.
City Administrator Johnson reviewed staff report.
CM Schroeder motioned to approve Resolution 2013.*26 approving the city
participation in the Office of the State Auditors voluntary 2013 Performance
Measurement Program and reporting the results of the adopted measures. Seconded
y Mayor Stockamp. All in favor. Motion carried.
5,4 Resolution 13-23 adopting a Council Electronic Communication Polle and use acireement,
City Administrator Johnson reviewed the recommended charges;
Cil Hehner motioned to approve use agreement of electronic devices. Seconded by
CM Schroeder. All in favor. Motion carried,
CM Schroeder motioned to approve Resolution 13-23 adopting a Council Electronic
Communication Policy; Seconded by CM Heidnert All in favor., Motion carried,.
. Public word.
.1 Consider approving Plans and Specs for_Soccer Fields and
authorize requests for quotes.
City Engineer Wagner presented the staff report. City Engineer Wagner said they would request
quotes for next Wednesday and award the quote at the next City Council meeting. CM
I ark enwald asked if City Engineer Wagner is the person charge of this project. City Engineer
Wagner said yes he is.
CM Schroeder motioned to approve Plans and Specifications for the Soccer Fields
Grading Project and authorizing request for quotes* Seconded by CM Warehime,, All
in favor. Motion carried.
6.2 Consider Resolution 13-27 ApprovinciPlans and Specs for Needham Ave Drain
Improvement and authorize requests for qu tes.
City Engineer Wagner presented the staff report, CM Heldner asked if fir. Goenner has done
the drainage improvement ent n his land as previously discussed. City Engineer Wagner said he
had sent a letter and has not heard back from Mr, Goenner. City Administrator Johnson said
City staff will send a reminder letter. The City Council agreed. CM Schroeder recommended
stating in the letter Mr, Goennerts project must coincide with the timing of the city project.
CM Schroeder motioned to approve Resolution 2013-27 approving Plans and
Specifications for Needham Avenue Storm Water xm provement Project and
Authorizing Requests for quotes.. Seconded by CM Warehime. All in favor. Motion
carried.
6.3 La e ux Avenue Drainacie Improvement ent Pro` ct:
A. Authorize an appraisal of the Slavik pr eq for a cul-de-sac on the Labeaux
Avenue Project,_
B. Authorize owners and encumbrancereports, for drainage easements.
City Attorney MacArthur presented the staff report for items A and B.
CM Warehime questioned the fund the $100 would cone from. The City Council agreed to come
out of the Otsego Creep fund. City Attorney MacArthur spoke about getting easements from
property owners, Mayor Stockamp said that the project is funded by the Otsego Creep Fund but
should be noted if they do not sign easements over there may not be funds available for the
project. City Council agreed,
CM ar en rald motioned to approve ordering an appraisal from Nagell Appraisal &
Consulting for the cul-de-sac on the Slavic property on LaBeaux. Seconded by c
Wrehime. All In favor. Motion carried,,
CM Darkenwald motioned to approve ordering owners and encumbrance reports for
designated properties on LaBeaux Avenue. Seconded by CM Warehime. All in favor.
Motion carried,,
C. Consider Resolution 13-28 Aoorovina Plans and Specs for LaBeaux Aire
Drainage Improvement and_ _ authorize advertisement for bids.
City Engineer Wagner presented the staff report.
CM Warehime motioned to approve Resolution 2013-28 approving Plans and
Specifications for LaBeaux Avenue Improvement. Seconded by CM Heidnen All in
favor. Motion carried.
6,4 Consider approving Plans and Specs for Kadler Ave Drainage
Improvement and authorize requests for quotes.
EngineerWagnerresented the staff report. CM Heid er questioned if this project could e
City l
paid for out of the In District Fund instead of the out of District fund. City Administrator
Johnson Bald City staff will look into and bring back at the June 10 meeting.
CM Schroeder motioned to approve Plans and Specifications for the Kadler Avenue
Storm Seager Improvement Project and Authorizing request for quotes. Seconded by
CM ar enward. All In favor, motion carried.
6.5 70th Street _Project:
A. Authorize 70th Street Noise St d rr
By 70th Street and CSAH 37 Intersection updates.
City Engineer Wagner presented the staff report on the noise study. MNDot is requiring a noise
study at the gest end of the project rear McAllister Avenue; which is required to get the project
memorandum approved by MNDot. City staff* is recommending SBP Associates.
CM lar enwald .motioned to authorize entering into a contract with SBP Associates
o complete a Noise Sturdy for "oto, Street In the amount o $2,250. Seconded by CM
eldner. All In favor. Motion carriedl
City Engineer Wagner reviewed the updates on the Cooperative Agreement with Wright County
and the roundabout design. CM Heldner had concerns on the storm system in the roundabout
and maintenance. City Engineer said there will likely be a storm pond in this area.
M Heidn r said there are still iters in the agreement that vire asked to be changed last
meeting 4
It was agreed that a meeting with our County Commissioner and the County Engineer should
be scheduled to further discuss the City's requested changes to the agreement. CM Heidner
recommended the whole City Council meet with them, The City Council agreed and
recommended before the May 28 or gone 10 meeting if they are available no earlier than 5:00
Pi. City staff will set the meeting,
', City Council Reports and Updates,.
CM w rehime said the Otsego Cleanupfor residents last week went well. He doesn't have total
numbers but estimates more participation this year.
M Hidner said Nystrom Associate has stated they are having a parking problem and
questioned if there is anything the city can dor City Planner Licht said the owner of that building
also owns the building where Coldstone is located so they can cross park, City Planner Licht
stated it is a Management issue,
Mayer Stockamp recommended setting a park tour with the City Council and Commission Chairs
to tour the parks before budget time. The City Council set June 5 at 6.00 PM, City staff will
schedule a bus for the tour and send invitations to the Commission Chairs.
1 Staff Reports or -t and Updates.
City Administrator Johnson gave an update on potential retail business selling new and used
clothing and stated there may be a need for a slight redifttion to the ordinance; The Council
agreed that a change was appropriate. City staff will bring back this item to the May 28 City
Council meeting. City Administrator Johnson also stated City staff has begun working on the
2014 budget and that Budget meetings with the Council are scheduled on August 12, August
26, and September 9. CM N ldner asked if it was possible for the budget to be available to the
Council earlier in the process. City Administrator said yes, but it would be in draft form and
would not have completed internal review. CM Heidn r agreed that the timeline for receiving
the budget was alp as proposed. City Administrator Johnson gave a PeopleService contract
update. There was discussion on the RiverRider Technical Advisor Board meeting Mayor
Stockamp and Parks and Recreation Manager Ross Demant attended. Gayer Stockamp is asking
for a joint meeting sometime before .duly 10 with the Albertville and St. Michael City uncil's to
discuss increasing RiverRider service to the three cities. City Administrator Johnson said she will
contact the Albertville and St. Michael city administrators to schedule a meeting and will bring
back meeting a potential date.
. AdjournA
M Darkenwald motioned to adjourn. Seconded by CM Warehime. All in
favor. Motion carried. Adjourned at 9:37 P f.
TTS`:
Tauri Leff, 011y Clerk