ITEM 3.7 Hiring of office assistantO
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MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Administration
City Administrator/ Finance Director
Flaherty
July 10, 2017
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent Item
HR Generalist/ Deputy Clerk Grover
3.7
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council approve the hiring of Kelly Thelen for the vacant
Receptionist/ Office Assistant position.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/J USTI FICATION:
The position of Office Assistant / Receptionist has been vacant since May 26, 2017 due to a resignation
from the previous employee. On June 12, 2017, the City Council approved a revised job description for this
position and authorized this position for up to 30 hours per week.
City staff placed advertisements in the Star News (June 17th) and with the League of Minnesota Cities
(online). The ad noticed potential applicants that staff would be conducting an initial review of applicants
on June 26th. The City received 14 applications by the end of the day on June 26th. City staff reviewed the
applications, scored the applicants and offered interviews to 3 applicants.
City Administrator/ Finance Director Flaherty and HR Generalist / Deputy Clerk Grover conducted three
interviews on June 29th. Both staff members agreed to move forward in the hiring process for Kelly Thelen.
Kelly has passed the required background testing procedures. It is expected that Kelly would start roughly
two weeks after Council approval.
SUPPORTING DOCUMENTS ATTACHED:
• None
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the hiring of Kelly Thelen as the Receptionist / Office Assistant with pay at Grade 2, Step
1.
BUDGET INFORMATION
FUNDING:
BUDGETED:
General Fund
101-42410-104
Yes