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ITEM 3.2A 6.26.2017 MinutesITEM 3.2A 1 | P a g e 6/26/17 OTSEGO CITY COUNCIL MEETING OTSEGO PRAIRIE CENTER JUNE 26, 2017 7:00 PM Call to Order. Mayor Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime, Corey Tanner and Tom Darkenwald. Staff: Adam Flaherty, City Administrator/Finance Director; Daniel Licht, City Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney; and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Doug Lindenfelser, 9364 95th Street NE, said regarding Item 5.1 the Kadler Avenue project; he has concern with a cul-de-sac, he said that road is used to harvest the crops. He said also Kaleidoscope School is using the road more and more. He said just take that in consideration when you make your decision. Clay Montgomery, 4295 Shorewood Trail Street, Medina, stated he farms the land and stated he has the same issues. Jerry Lindenfelser, 8157 Kadler Avenue NE, stated his concern is with his 35 acres north of that; it’s zoned industrial and if you put a cul-de-sac in there you can’t get to it. He further questioned if it would be possible to consider rezoning to residential. City Engineer clarified the two options in the Kadler project; one was to put two cul-de-sacs or the other was a straight through. He said the cul-de-sac locations would be; one just north of the improved half mile and the other just to the south of Otsego Creek. He further said that is a decision the City Council is looking to make at the July 24th meeting when the bids are opened. He reviewed the two bid process and stated one will include a base bid and then an alternate bid. 2. Consider Agenda Approval. City Administrator/Finance Director Flaherty requested to add Item 5.4 Consider Accepting Quotes and Award Project for the Lefebvre Creek Greenway Trail. City Administrator/Finance Director also handed out a follow up from a previous budget meeting that will be discussed during the Staff updates. CM Heidner motioned to approve as amended. Seconded by CM Tanner. All in favor. Motion carried. 3. Consent Agenda. (Non-controversial items). 3.1 Approve Claims List. 3.2 Approve City Council Meeting Minutes. A. June 12, 2017 Special 6 PM Meeting. B. June 12, 2017 Meeting. C. June 12, 2017 Special Meeting. 3.3 Received Advisory Commission Minutes. A. Heritage Preservation Commission May 9, 2017. B. Public Safety Commission May 9, 2017. ITEM 3.2A 2 | P a g e 6/26/17 C. Planning Commission May 15, 2017. D. Parks and Recreation Commission May 16, 2017. 3.4 Approve Utility Tractor Purchase. 3.5 Pay Estimates/Requests: A. Pay Request #4 to Osseo Construction Co. LLC for the Water Tower #1 Rehabilitation Project. 3.6 Approve Workers Compensation Coverage Renewal. 3.7 Accept Resignation from Mark and Tina Driste from the Public Safety Commission and Appoint Deb Schreiner to a regular seat on the Public Safety Commission. 3.8 Letter of Support to Wright County in their Request of HSIP Funds. CM Heidner motioned to approve. Seconded by CM Tanner. All in favor. Motion carried. 4. Community Development: 4.1 Adopt 85th Street/MacIver Avenue EAW Findings for No Significant Environmental Effects. City Planner Licht presented the staff report. The City received three letters in response that are included within the packet. He stated none of the comments received alter the conclusion. He further stated the conclusion of the EAW is that the project does not have potential for significant environmental effects and the preparation of an EIS is not required. CM Darkenwald asked if this road project will be paid for by MSA funds entirely. City Administrator/Finance Director Flaherty said correct. CM Heidner motioned to adopt Findings of Fact and Negative Declaration that the 85th Street and MacIver Avenue Extension project does not have potential for significant environmental effects and preparation of an Environmental Impact Statement is not required. Seconded by CM Darkenwald. All in favor. Motion carried. 5. Public Works: 5.1 Consider Resolution 2017-54 Accepting Plans And Specifications and Ordering Advertisement for Bids for Kadler Avenue. City Engineer Wagner presented the staff report. He said at this point this is just the plans and specifications and the ordering of bids. The consideration of awarding bids will be at the July 24 meeting. CM Heidner said there is also an option to put the road straight through now and then if it becomes and issue a cul-de-sac could go in. City Engineer Wagner said we haven’t discussed that but it could be a third option. CM Warehime asked if there has been any discussion on what potential problems we would have on if we don’t cul-de-sac that. City Engineer Wagner said the concerns are that the heavier trucks turn down the road because it’s paved and then they continue down it and if it’s straight through they continue down on the gravel portion. He said during the spring restrictions it’s a 5 ton road and if those trucks get on it they can do extensive damage and the other concern is the additional traffic; as well as dust and noise issues. CM Darkenwald said the ingress and egress will be an issue we will have to address in the future. CM Heidner motioned to approve Resolution 2017-54 Accepting Plans and Specifications for the Kadler Avenue and 73rd Street Improvement Project and to Authorize Advertisement for bids. Seconded by CM Darkenwald. All in favor. Motion carried. ITEM 3.2A 3 | P a g e 6/26/17 5.2 Consider Resolution 2017-55 Accepting Bid and Awarding Contract for Quam Avenue & 62nd Street. City Engineer Wagner presented the staff report. He explained that St. Michael is improving Quam Avenue south of the two cities boundary and connecting this potential project to a much larger project will lower the overall cost to complete the project. CM Darkenwald said at the Public Hearing there were a couple of residents that spoke on the project. City Engineer Wagner said yes one was against and the other two were either way. CM Darkenwald asked what would happen if we just let the road go as is. City Engineer Wagner said City staff will spend more time and effort on maintenance. Mayor Stockamp said one resident at the Public Hearing had concern with the large trucks and no turn around. City Engineer Wagener said there is a new commercial building with a large parking lot where trucks can turn around. CM Warehime said with the residents input received he would rather see the money used somewhere else then on this project. CM Warehime motioned to not accept the bids. Seconded by CM Darkenwald. All in favor. Motion carried. 5.3 Consider Resolution 2017-56 Accepting Bids for the 85th Street Improvements and Award Alternate Bid. City Engineer Wagner presented the staff report. CM Warehime motioned to approve Resolution 2017-56 Accepting Bids for the 85th Street Improvements and award Alternate Bid Project to Knife River Corporation of Sauk Rapids, MN in the amount of $348,949.30. Seconded by CM Tanner. All in favor. Motion carried. 5.4 Consider Accepting Quotes and Award Project for the Lefebvre Creek Greenway Trail. The packet material was distributed at the meeting this evening. City Engineer Wagner presented the staff report. CM Darkenwald will be abstaining due to this being located next to his property. CM Warehime motioned to accept quotes for the Lefebvre Creek Greenway Trail to C. W. Houle, Inc. of Shoreview, Minnesota, in the amount of $74,497.80. Seconded by CM Tanner. Motion carried. 4-0. CM Darkenwald abstained. 6. City Council Reports and Updates. CM Heidner asked on when 70th Street to the West will be improved. City Engineer Wagner said that it is in the CIP a few years out, but that it is also somewhat dependent upon the City of Albertville to fund their portion. CM Heidner gave an update on the 7W funding meeting he attended and also spoke on the Local Road Improvement Program stating that the City needs to be part of it. 6.1 Commission Liaison Updates. A. Heritage Preservation Commission Liaison Mayor Stockamp. Mayor Stockamp said the commission is continuing their work on items for the Prairie Festival and also an additional article for the next Otsego View. ITEM 3.2A 4 | P a g e 6/26/17 B. Parks & Recreation Commission Liaison Mayor Stockamp. Mayor Stockamp said she and CM Warehime attended the Park and Recreation Commission meeting that was hosted at the School Knoll Park. C. Planning Commission Liaison CM Heidner. CM Heidner stated there was no commission meeting last week and that the June 5 items were already passed on the June 12th City Council meeting. D. Public Safety Commission Liaison CM Warehime. CM Warehime said the commission is continuing with work on the CERT program; they have a list of people that they will reach out to that are interested in being on the CERT and they plan on inviting them to the next Public Safety Commission meeting. He also said that when he attended the Park and Recreation meeting at School Knoll Park that ER Fire made a comment to the citizens that were in attendance that we are working towards putting a fire station on the east side of town. He said ER Fire also talked to him after the meeting on the study and CM Warehime said he felt ER Fire was moving a little faster than we are at that point. He said he knows we have two proposals from last fall for station studies. He said the City of Corcoran recently did a master plan which was conducted by ESCI. So he said he was going to take tonight as an opportunity to make a motion to again seek proposals so we can get an idea on the cost of a station study. CM Warehime motioned to develop an RFP seeking proposals for a fire master plan or fire station location study. Motion failed due to no second. City Administrator/Finance Director Flaherty stated that the proposals we have are from October of 2016 so the City Council could revisit those; we would need to request updated costs. Mayor Stockamp said at the joint meeting we had with each fire chief it was left that we would meet with the City of Elk River. City Administrator/Finance Director Flaherty explained that ER does have that meeting on their worksession list. His guess would be the meeting would take place within the next couple months. Mayor Stockamp said she would like to wait to see the ER Fire study and possibly the City of Otsego could add on to their study. CM Heidner stated he wasn’t sure if another study is needed. After discussion the City Council concurred this item will be brought to a future worksession for further review. 7. Staff Reports and Updates. City Administrator/Finance Director Flaherty presented a follow up from the June 12th budget meeting; He is looking for direction on what to include in the draft budget; Options 1, 2 or 3. The City Council concurred to start with Option 2 (2.50%). City Administrator/Finance Director Flaherty said that the on boarding for the Strategic Planning as well as the City Administrator Review will be added to the already scheduled July 31 meeting. The City Council concurred. City Administrator/Finance Director Flaherty is recommending a meeting with the Wright County Sheriff on August 14 at 6 PM before the regular scheduled meeting to review services. ITEM 3.2A 5 | P a g e 6/26/17 Mayor Stockamp called a Special City Council meeting on August 14, 2017 at 6 PM at Prairie Center with the Wright County Sheriff to review services. Seconded by CM Darkenwald. All in favor. Motion carried. City Attorney MacArthur said that the City ROW Ordinance needs to be adjusted and he is also recommending review of the employee retaliation in the Personal Policy. 8. Adjourn. CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion carried. Adjourned at 8:52 PM. ___________________________ Mayor Jessica Stockamp ATTEST: __________________________ Tami Loff, City Clerk