ITEM 4.2 Needham Aveumhk
Request for
otSCITY 2OF g0 City Council Action
MINNESOTA
DEPARTMENT ENT INFO ATION
N-..-.-v.n.-.--...--.,.... —N ....._..- —_,.-....n.-.._-n......._-............_................................N ...................... --
oRE «l Ti D PART IE�1T: f EQUE T R: MEETING DATE: 7
Public Works s City Engineer Wagner June 10,2013
PRE ENTER(s): REVS ED BY: ITEM :
City Engineer Wagner City Administrator Johnson 4.2
AGENDA ITEM DETAILS
.........................---..-.........................-......-........................................-......................_... ........ ..................... .... ........ .... ........ ... ...... ............ ........... ........... .......... ... ... .... .... ..................... ........ ..............
..
City Staff recommends delaying awarding the construction contract, phasing the project into two phases
and requesting quotes for phase 1 to lower costs and provide an interim solution to the current
drainage issue.
ARE YOU SEEKING APPROVAL of A CONTRACT
No
IS A PUBLIC HEARING REQUIRED?
No
SACK R U D1JU TIFi TIof :
Needham Avenue Storm Sewer is a private system which has failed and is in reed of improvement to
alleviate flooding and improve quality of life in the area. The existing pipe system has a section which
has collapsed and the existing culverts and ditches are at grades which do not promote drainage. The
City has held a public hearing on this project and at the May 13, 201% Council meeting; the Council
authorized requests for quotes for the project. Needham m Avenue Storm Sewer Improvement is in the
2013 CiP for an estimated arnount of $44,.000. The quotes carne in above that estimate. The City
received four quotes.
County Line Excavating $69,.210.75
Dave Perkins Contracting $53,562.00
urschville Construction $90,.258.50
Fehn Companies $93,755.57
The quotes well exceeded the CiP estimate. in speaking with the c ntra t rs regarding the. estimate
versus quotes the difference appears to sten mostly from the close working quarters. Working within
the right of way, on a narrow street with fairly deep cuts with overhead utilities added significantly to
the costs. obviously, the additional costs would increase the proposed assessments significantly. Staff
has discussed ghat other options there might be. A phasing option was determined to be an alternative
which may work. Phase 1 would be re -grading the ditches and resetting culverts. The outlet pipe would
be replaced to just beyond its current break and attached to the remaining existing section. This would
remove the most costly portion of the project That portion would be considered phase 2. Phase 2
would be needed if that portion of the pipe collapsed or could be completed in conjunction when the
street is reconstructed. Staff would suggest televising the existing line to verify existing integrity.
Another option would be reinforcing the existing outlet pipe by lining the pipe. Relining, if the pipe is
still structurally Viable, would cost more than replacement, Using the low quote received, we estimate
Phase I construction to cost $48,000.
SUPPORTING DOCUMENTS-. X ATTACHED x NONE
• BID TAB
• PLAN SHEET
• ESTIMATE PHASE I
• PLAN SHEET SHOWING PHASE I PHASE 2 OPTIONS
• RESOLUTION 2013-33 AWARDING CONTRACT
T
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to Approve Resolution 2013-33 to award contract for Needham Avenue Storm Suver
Improvement meat to County Lire Excavation of Foley In the amount of $69,210.x'5.
Or
Authorize staff to pursue Phase I option ,
BUDGET INFORMATION
FUNDING: BUDGETED; YES
Assessments
NO
KLTIvi us] L1 a-f*1: :11
a APPROVED AS REQUESTED a DENIED n TABLED o OTHER (Dist changes)
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1 iALSO, BREA#4 THE 2OII�TS (APPROX/3) OF /THE �� � � � � � co
/FIRST 7/PIPE OUT/ OF THE MANHOI.E. IROS DETAILS
WHEN 44,0NNECTING TO EXISTING/MAN OLE/ SEE
l S`ALVAGF AND REINSTALL _N110SCAP1141 -'
DITL. MINOYS DRIVE AY PATCH — 25 SY�
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{ ALL WORK SHALL BE INCIDENTAL, WORK.
1021
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ALS, PIPE LENGTHS INCLUDE FES LENGTHS.
WEST DITCH (D THE USF- OF TRENCH BOX MUST BE USED
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� DATE RF -VISION l hereby cerlrfy #hat lhls plan, npfclticatlon, or report arcs
,� c d ey Tell or Under my Tract sT r� d r� f BMS. 1T OF STORM SEWER AND DRAINAGE PLAN sr�EEr
�rn a c ul � Licensed Prolastlonol E glneaa� under the laws � a ka nso � Anderson
of the Civil Engineers vnd Land
w l`s Surveyors �
CH
SA' 3601 Thurston Ave., Anoka, Mlnriosoa 55303
OF
fi3-427—SBfiD FAX t EA DRAINAGE rl01iTs
10
Da#e 2013 LFa. No. .26052 RJ www.hakonson—ancierson.com MINHHOOTA CITY OF OTSE O, MINNESOTA s14EETS
OT435
Engineers Estimate
City of Otsego
Needham Avenue Drainage Improvement Project
c. #R -0
Base Bid schedule "A" - Streets and Grading
Item
No.
Spec.
Descripteen
Estimated
Quantity
Unit Price
Extension
1
2021,501
Mobilization ati
I
LS
$5,000.00
$5,000
2
2104.601
Remove Existing PVC Storm J 1 f 1 r ! Pipe
111
LF
$10,00
$
3
2104.505
Remove ve BituminousPavement
10
SY
$10
$ ■
2
2104,513
Savin Bituminous Y s Pa emend Full
195
L
$5.00
$9t+
RC Pipe Apron
210 ,XXX
Ditch Gradin
I
LS
$6,500.00
$5,500
6
2106.607
Respread & Seed Excess Material
500
C
$1.0
$500
7
2211,601
Agg1 ate Basi Class 5
37
TN
$35.00
_$11.295
,/
2232.601
Mill Bituminous Surface 1.
6
SY
$15.00
$90
$2,'160
2360M1
Type L Wearing Course Mixture C
2"
T
$150.00
$3,000
10
2357.502
Bituminous Material for Tack Coat
0
GAL
$10.00
$00
11
2563.601
Traffic Control
1
LS
$2,000.00
$22.000
12
2573.502
SlIt Fence, Type...Machine Sliced
8v
LF
$5.00
$445
13
2576.501
Seedy
I
AC
$2,000.00
$2,000
14
2575.502
Seed, Mixture 270
80
LBS
$3.00
$240
15
2 i 5s 1 1
Mulch Material, Type l
1
Ti
$150.00
$150
16
2575,523
Erosion Control Blanket Cats 3
305
SY
$3.50
.$11068
1 7
2575.532
Fertilizer, T e
264
1 LBS
$1.00 1
$264
Total -Base Bid Schedule "A"
Base Bid Schedule "B" „ Storm Sewer
$24,767
Item
NO.
Spec.
Description
Estimated
Quantity
Unit Price
Extension
1
2501.615
12"
CS Pipe Apron
2
E
$253.00
$506
2
2501.515
15"
CS Pipe Apron
1
EA
$200.00
$260
2501.515
12"
RC Pipe ron
2
EA
$750.00
$1,500
4
2501.515
`l "
RC Pipe Apron
6
EA
$800,00
$4,800
2601, '15
24"
RC Pie A ren
2
EA
$1,000.00
$2,000
6
2503M3
12"
HDPE Pipe Sewer
106
LF
$18.85
$1,979
7
2503.603
15"
HDPE RpeSewer
10
LF
$20,00
$2,'160
2503.541
2"
RC Pipp Serer Design 3006 CL 111
14
LF
$28,00
$392
9
2603.541
15"
RC Pipe Sewer Design 3006 CL 111
55
LF
$30.00
$1,650
10
2503.541
24"
RC Pipe Serer Design 3006 CL 111
32
LF
$70,00
$2:240
11
2506,602
Nyloplast Intine Drain/Tee
2
EA
$2,059.00
$61318,
2
2506.602
Connect to Existing Dralna a P e
1
E
$250.00
$250
Total - Base Bid Schedule "B" $23 056
Base Bid Schedules "A" "B" $47,822
1 1 F
1 l I l 7 CD
1 r-) o W
A ARENC}t� 80}� SHALL USED IN 15 A� To �. � � � � � � � IN FEET
A1tOID IMPACTING TH ANCE AND T ROAD.'}. Ca
4
JILSO 8 tAK THE ,J]ONTS (APPRO�3) OF /THE RST 7 /PIPE OUT/ OF THE MANH& . FOS DETAILS _-
1
WHEN 00NNECTIt4G TO EXISTING/MAN CLF/ SES
SALVAGE AND REINSTALL LAKDSGAfttG- �
1 -
BITUMINOUS DRIV VfAY PATCH -- 26 SY � � � ,� � --- -µ � r' —� — � � z
_ 1 _r-� I _ E 13
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FENCE BITUMINOUS STREET PATCH 30 SY BITUMINOUS DRI EWAPATO#
, ==
1
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THE CLASS 5 SAL.VAGED
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PHASE PHASE I ALL PIPE LENGTHS INCLUDE FES LENGTHS.
WEST DITCH THE USE OF TRENCH BO{ MUST BE USED
WHEN REMOVING AND PLACING PIPE BETWEEN
STATIONS 1+00 AND 2+85 TO PROTECT THE
STREET AND EXISTING FENCE/TREES
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1+50 2+00 2+50 3+00 3+50 4+00 5+00 6+00 6- 50 7+00 7.50 8+00
DATE 9EI9139 1 hereby carltfy fha }hts plan. spac4faW10n, or Teporf was- ..
�+{�}� �a ��++•� pp �+ �"�j * }�
'+ prepared by ms or urdr rn}� dlraoF su�arr3s€ori orad Ih4f F BML �ra"�,"`�Df` JTl rrfi �`#L SHEET
or" Q duly Lfcsnsad Professtonal E tnstr undar Ilia laws Y-}�..�� 7g of the Slate of I�tnnek 0, m"I V - r� Clyll Engineers and Land Surveyors WEST DIT
CH
JAP 3601 Thursfon Ave., FAX Mln�nesat�a• 85303 �F rs �j��l� DRAINAGE � II' � � ��4+��1 � �F
C • P.E. GMID 6x 763-427-5860 f A # i33.. 42 + 052 �_to
-33 Date S 8 201.3- f,1a. No. 26052 RJW www.hakanson-andemon.com 14INNIZOOTA CITY OF OTSEGO, MINNESOTA SHEETS
ccomm cm
OT435
RESOLUTION NO. 2013-33
RESOLUTION ACCEPTING DID
WHEREAS, pursuant to ars advertisement for bids for the construction of City of
Otsego, Needham r Avenue Drainage Improvements, bids were received, opened and
tabulated according to lair, and the following bids were received complying with the
advertisement:
Total Base Bid
County Line Excavating $69,210.75
Dare Perkins Contracting, Inc. $833562.00
Bursch idle Construction $90$258.50
Felin Companies $93,755.57
AND WHEREAS, it appears that County Line Excavating of Foley, Minnesota is
the forest responsible bidder,
NOW THEREFORE, BE 1T RESOLVED B THE CITY COUNCIL OF OTSEGO
I. The mayor and clerk are hereby authorized and directed to eater into a
contract with County Line Excavating of Foley, Minnesota in the Wane of the City of
Otsego for Needham Avenue Drainage Improvements according to the plans and
specifications therefore approved by the city council and on file in the office of the City
Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all
bidders the bid bond made with their bids, except that the bid bond of the successful
bidder and the next lowest bidder shall be retained until a contract has been signed.
Adopted by the city council this foto' day of June, 2013.
Motioned By:
Seconded By:
All in Favor:
Those opposed:
Jessica Stockarnpx Mayor
r
Tamm Loff, Clerk
0T - ResACCEPT BID