05-28-13 CCOTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
May 28, 2013
7:0o P
Call to order.
Mayor Jessica Stockamp called the meeting to order at 7:00 Pel.
Roll Carl: Payor Jessica Stockamp; Council embers: vera Heidner, Jason 11 arehirne, Doug
Schroeder and Tori larkenwld .
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron I gner, City Engineer;
Andy MacArthur, City Attorney; Brad Belair, Street Supervisor and Tari Loff, City Clerk.
Plecicie of Alle fiance: Mayor Stockar p led in the Pledge of Allegiance.
11 Open Forum,
1,1 Special Presentation: Christ Church Community Garden- Ron Touchette.
Mr. Ron Touchette spoke on behalf of Christ Church regarding the community park space the
church recently developed; the church has installed a walking path and benches on their
property and plans on having a growing area for gardening. Mr. Touchette said he is not asking
the city for anything this is just for information to lot the public know they aro invited to use the
park's trails and picnic areas. CM Darkenwald asked the long terra plan of the church and
whether the church is still planning on relocating and selling the current property. Mr, Touchette
said the long term plan is to relocate on the land they oven on County Road 37 but at this time
it does not rake sense financially. CM Warehime asked on parking for the park. Mr, Touchette
said the park is connected to the church parking lot and they will encourage use of that lot. CM
Heidner asked if this change will have an impact on the tax status for this parcel. lair, Touchette
said this is a mission based property and is non-taxable. Mr, Touchette said he has had
conversations with City star on water connection for irrigation bort the connection fees exceed
their budget, Cil Darkenwald said he looks forward to using the path and CM War hime
thanked fir. Touchette for corning. The City Council agreed.
Consider agenda a0proval.
Ctrl Heldner motioned to approve as written, Seconded by CNS Schroeder. All in favor.
Motion carried.
3, Consent Acienda. (Non -controversial iterns s
.1 Approve Claims List.
12 Approve City Council Meeting Minutes.
A. April 22, 2013 Board of Review,
B, May 13, 2013 Special Meeting.
C. May 13, 2013 Meeting.
33 Received Commission MeetingMinutes:
A. HPC April 9, 2013,
3.4 2013Liquor License Renewals.
3,5 Approve ordinance 13-13 amending City Code to provide licensing exemption for second
hand goods.
3.6 Call a Special Meeting June 5 at :00 PM to tour the City Parks,
3.7 Approve Boondox Special Event Permit.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
, _ Public Wry:
A 700 Street Pro'e t:
A. Mary 1 alerius easement and Roundabout Option _IC.
City Engineer Wagner presented the staff report. CM Warehime asked if the driveway on the
north will stay there, City Engineer Wagner said It will be modified 20 or 30 feet to the west.
CM Heldner said he Is not in favor of this roundabout option; it still doesn't meet the City
Council's requests from previous meetings. tings. M Darkenwald said he is not in favor of a
roundabout at all. CM Heldner asked for a special worksession to review. City Administrator
Johnson said the City Council can recess this meeting at the end of agenda items to a
workse sion to discuss the roundabout, The City Council agreed to recess into a worksession
after iters 7.
B1 Cooperative Acireernent,,
City Engineer Wagner presented the staff report. CM Heidner agreed with the agreement
changes. CM Heidner spoke of the County's Policy for cities to take care of the stormwater on
County Roads.
Tright County Commissioner dark i aIeiden was present and stated the policy is 20 gears old
and at the last transportation meeting the Commissioners did get an approval to revise their
current policy and they will be going to all the cities in the county for inert within a month. CM
Heidner thanked Mr} Dalerden for looking at the policy and the City Council agreed. Mr.
aleiden said the County doesn't have the equipment to do maintenance on stormwater and
the city does, CM Darkenwald said there Gourd be some kind of an agreement to rent
equipment.
CM Darkenwald stated although he will be voting in favor of this agreement he is still against
roundabouts on county roads,
CM Heidner motioned to enter into Agreement #13-52 with Wright County dated
May 17, 2013, Seconded by CM Schroeder. All in favor. Motion carried.,
,2 DSAS System Revisions and Resolution 13-29.
City Engineer Wagner resented the staff report. Cil Heidner asked if it is easy to change year
to year. city Eng1 neer Wagner said it just needs to be approved by the State Engineer, C M
Darkenwald said this change is due to the fact the state has changed the formula on how they
allocate MSAs and if we leave the way it, the City would receive less funds. City Engineer
Wagner said that is correct, CM Darkenwald asked City attorney MacArthur if he could Grote on
this item, city Attorney MacArthur said }res It is just general policy it would be the same as
voting for an Ordinance etc.
C Heidner motioned to approve Resolution 2013-29 with option 1; establishing,
revoking,. extending and shortening State Aid routes in the City of Otsego* Seconded
by CM Schroeder. All in favor. Motion carried
43 Consider awardina bid for Soccer f=ields.
City Engineer Wagner presented the staff report, city staff is recommending the low quote
from Fehr Companies, Cil Darkenwald said he will be abstaining from this item due to a
business relationship with Fehn.
Cil Schroeder motioned for the City of Otsego to award a contract for 2013 Soccer
Field Grading Project (COP 3-0 in the amount of $79,517.00 to Fenn Companies.
Seconded by CM Heidner, Motion carried -o. CM Darkenwald abstained.
4.4 2013 Street Profits:
A. Consider a ardin bids for seal c at n z
City Engineer Wagner r presented the staff report presenting options I and 2. CM Darkenwald
asked if there is money in the fund to go over the budgeted. city Administrator Johnson said
yes.
CSI Schroeder motioned to award 2013Otsego Street Maintenance Project and
enter into a contract with Pearson Brothers of Hanover, MN at the raid amount of
$537,,271.00 Seconded by Mayor Stockamp. All in favor. Motion carried.
Consider awarding bids for crack sealina.
City Engineer Wagner presented the staff report. CM Schroeder asked why there is quite a
difference in the two proposals and questioned whether it is based on the same linear feet.
Street Supervisor Belau said City staff requested in a lump sum bid; the bidders quoted the
same segments of streets and he feels the bids are competitive, fair bids. Street Supervisor
Belair also said the city will do daily inspections of the work and that the City has the final say
of when the project is complete and acceptable.
CM Schroeder mot{oned to approve the roar quote in the amount of $57,507.25 from
Bargee Inc. for 2013 crack filling of streets* Seconded by CM Warehime. All in favor.
Motion carrie l
om unit Development.
,1 Consider Prospect Pointe Final Plat and Resolution 13-30 aporovincl Develooment
City Planner Licht presented the staff report.
Applicant Toni Koerwitz thanked the city for the cooperation. He said on page 8 of the
Developers Agreement it stated a five year assessment term and he is asking the city t
consider seven years. CM Darkenwald asked if the city has done seven years in the pasts City
Planner Licht said yes it has for commercial development. Carl en vald stated he would be
inclined to accept a seven year term. CM leidnr said also on page 9 of the Developers
Agreement wound need to be changed to 2020 if a seven year term is approved.
CM renrald rtlnei to approve the final prat for the ProspectPointe Addition
as outlined in the Findings of Fact and Resolution 2013-30 approving a Development
Agreement with the change from firre year assessment term to seven years'.
Seconded by CM Herdner. All 'in farm. Motion carried.
City..Council Reports rt rid Updates,
CM Schroeder said he received a call from a concerned citizen this weekend regarding
construction debris at Kittredge Park. CM Schroeder thanked Street Supervisor Belair for
handling it on a holiday weekend.
CM eldner asked when the Kadler Avenue drainage plan will be on the agenda. City
Administrator 3 hnson said it is on the ,dune 10 City Council meeting.
r Staff Reports and Updates.
7.1 Soccer Field Ground Breaking.
City Administrator Johnson gave an update on the soccer field ground breaking to be held on
June 5, 2013 at 5;45 PM. The City Council and City staff will gather at the soccer fields. City
Administrator Johnson said the Parrs and recreation Manager has invited TISA and the Pars
and Recreation Cor- missionerst
CM Darkenwald motioned to recess into a worksession at 8:21 PM to review the 70th
Street Intersection. Seconded by CM Warehime.. All in favor. Motion carried.
Mayor Jessica Stockamp reconvened the meeting at 8:27 PNS.
i,. loth Street Intersection.
M Heldner has concern with the current roundabout option. He grants to direct the traffic away
from 70th Street by making it more dificuIt to exit on 70th Street. He believes that will cause
traffic to stay on County Road 37. CM Darkenwald stated he doesn't lie a roundabout on
County road. There was discussion on design options. City Engineer Wagner reviewed the
reasoning behind option 1C.
Commissioner D leiden said will work with the County Engineer tomorrow on the City Councils
concerns and get back to the City. The City Council thanked Commissioner Dalelden for staying
for the discussion on this Item.
. Adjourn,
CM Darkenwald motioned to adjourn, Seconded by CM Schroeder. All i
favor. Motion carried. Adjourned at 9:9 Pl
FA
_1i _._.
ATTEST#
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Tam! Loll, City Clerk