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ITEM 3.3B Parks 4.10.2013 Minutes1 T E M 3. 3 OTSEGO PARKS AND RECREATION OTSEGO PRAIRIE CENTER April 10, 2013 7:00 PM Call to Order. Chair Torresani called the meeting to order at 7;00 PM. Roll Call: Chair Peter Torresani; Commissioners: Charles VonBerg, Susan Kruk lberg, Nike Brumm, Doug Cassady and Angie Dehn; City Council: CM Doug Schroeder and Mayor Jessica Sto kamp. Staff: Ross Dormant, Parks and Recreation Manager and Sander Lin onfol or, Special Licensing. 1, Open Forum. No Items 2. Consider agenda approval. Commissioner VonBerg motioned to approve as written. Seconded by Commissioner Dehn. All in favor. Motion carried. . Consider the following minutes. 11 March 13, 13 Roar Meeting Minutes. Commissioner Cassady motioned t approve as written. Seconded by Commissioner n r. All in favor. Motion carried. 3,2 March 13, 2013 Special Meeting Minutes. Roll Cali for this mooting was incorrect. Commissioners Charles VonBerg, Rose Ca sal , Kathy Roberts and Triste Freeberg were not in attendance, Commissioners Angio Dehn and Doug Cassady were present. Commissioner Cassady motioned to approve as Written. Seconded by Commissioner Dehn. All in favor. Motion carried Unfinished h Business. No Item 5. New Business. 5,1 Justin Dedrick's Skate Conten Request. Mr. Justin Dedrick presented his plan for a skate contest and possible 5K fundraiser for Suicide Awareness Voices for Education (SAVE) scheduled for Saturday, July 20, 2013, Parks and Recreation Manager Demant said that he was present at last year's event and stated that it was well attended and there were no issues that day. Commissioner VanBerg asked how long this event would last. Mr. Dedrick said the evens would begin around 9:00 am or 10:00 am and last approximately until S:OOpm. Commissioner Brumm stated that a 5K is a great idea, but a loft of work. It was noted that SAVE did a 5K in St Michael last year and may be willing to heli with this event here. Chair Torresani asked how much money was raised at last year's event. Mr. Dedrick said just over $1,000.00. Parks and Recreation Manager Demant said that a Special Event Permit will be required and Wright County Sheriff's Office will need to be notified as well. Mr. Dedrick asked that the Parks and Recreation Commission waive the shelter fee for this event. Commissioner Brumm motioned to allow Justin Dedrick to host a 5K run and a skate contest in the Prairie Park Skate Park to be held on Saturday, July 20, 2013 and to waive the shelter fee for the even. Seconded by Commissioner Krekelberg, All in favor. Motion carried. 5.2 Pick a Date for the Otsego. Park System Tour. Parks and Recreation Manager Demant said it`s time to start our capital improvement projects by looking at what was completed lash year and what can be dare this year. He suggested changing the time of the next Parks and Recreation Meeting to 6:00 pm, shortening the agenda and then going on a tour of the City Parks following the meeting. Commissioner Krekelberg said it would be good to do a full assessment of each park. Parks and Recreation Manager said this would also be a good opportunity to have Randy Welch set up the batting cages; this would give a better look at which location best fits these cages, 53 Tour of the Otsego Park System and Flagship Recreation Tour. Parks and Recreation Manager Demant informed the Parks and Recreation Commission of a tour being offered by Flagship Recreation, a playground manufacturer based out of Delano MN. During this three (3) to four (4) hour tour, Flagship Recreation will show the design and safety of playground equipment. This tour will be for the City of Otsego and geared towards our needs. Commissioner Krekelberg asked how this would help us. Parks and Recreation Manager Demand said as our parks start to age, our playground equipment will age and they will retrofit what is there. Commissioner VonBerg thought this would be a good idea for the future and would be interested in attending this tour. Parks and Recreation Manager Demant said that all commissioners are welcome but not required to attend. 6. Parks and Recreation Manacier Update. Parks and Recreation Manager Demant updated the commission on the Easter egg Hunt stating that it was a huge even. The Boy Scout volunteers did a fantastic job. Chair Torresani noted that next year at least one (i.) adult should assist three (3) to four (4) kids spreading out the eggs so they are not all in one area. Parks and Recreation Manager Demant wondered what kind of turnout they would have if they decided to charge a $1.00 fee per child for this event. Connie Schweke, Parks and Recreation Assistant delivered the leftover candy to CAER in Elk River, Parks and Recreation Manager Demand stated that in February there was discussion of reallocating time for the shelter rental and this went live Tuesday, April 9', 2013 0n the City's website under Parks and Recreation. Parks and Recreation Manager Demant explained how the reservations were typically taken before this online procedure was sit up and stated how much easier this will be. Commissioner Brumm asked if this was something created by staff. Parks and Recreation Manager Demant said that the City purchased the Rec Desk program, what is there was created by him and that the Bank of Elk River will process all transactions. In the future, the purchaser will get a confirmation number and a permit sent out to them that they will be required to bring along the day of the renal. Parks and Recreation Manager Demant said that they are still moving forward with the festival. They have six (6) or seven (7) sponsors at this time. The Otsego Festival website is Eyeing completed by Kim Welter who is donating her time. Once this site goes live in about a week, Parks and Recreation Manager Demand will send a link to the Parks and Recreation Commission. Parks and Recreation Manager Demand also said that anyone who would like to be on the Festival Committee is more the welcome, they would life as many as passible. The Prairie Center Subcommittee met last week with the discussion of hiring Kinghorn, the same company that remodeled City Hall, to draw up some general sketches for Prairie Center. Possible changes discussed included activity rooms for seniors, bathrooms and other rooms for activities. The large carpet room an the Council Chambers side and the file room work out well and will not have any changes. Parks and Recreation Manager Demant met with Otsego little League, Rogers/Otsego Youth Baseball, and Northwest Diamonds regarding the scheduling of ball fields and thought the process went well. Parks and Recreation Manager Demant also mei with area Special Olympics noting there are 30 athletes in the Otsego/Elk River area staffing they are a great group to work with but considering the demand for fields there is a shortage. City Council Reports, No Items, 1 Adjourn. Commissioner VonBerg motioned to adjourn. Seconded by Commissioner rumor. All in favor. Motion carried. Adjourned at 7:48PM. Written by Sandy Lindenfelser, Special Licensi,ng 3