06-26-13 SCCSPECIAL CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
June , 2013
=oo PM
Call to Order,
Mayor Jessica t cka p called the meeting to order at 6:00 Phi.
Roll Carl; mayor Jessica St kamp; C until nemb r : Vern H idn r, Jason Warehime,, Doug
Schroeder and Tori Darkenwald.
Staff: [.ori Johnson, city Administrator; Doss Demant,, Parks and Recreation Manager; Daniel
Licht, City Planner and Tani Lof, , City Clerk, Prairie Center Reuse Subcommittee members;
Argy Stealer! Jamie Plantenberg-Selbitschka and Charles VonBerg. Kinghorn Representative
Grady Kinghorn.
11 Review Otsego Prairie Center reuse project,
Kinghorn Representative Grady Kinghorn reviewed the preliminary cost estimate for the project.
The total project estimate is $388,797.00 which Mr. Kinghorn noted the design/architect
amount probably will need to go up and he also recommended the City Council add
contingency of -10%, Mr. Kinghorn said he could see some of the amounts go down once they
are bid out. CM warehire asked the completion time start to finish. Ir, Kinghorn said about
months. Mayor Stockamp said if possible to be completed by September 14, 2013. Mr, Kinghorn
said it will be tight; but they will try,, CM Darkenwald asked what the city has budgeted for this
project. City Administrator Johnson said $326,000.
Parks rid Recreation Manager Demant reviewed the proposed floor plan in detail. A question
was asked about the furniture depicted on the drawing. fir, Kinghorn said this was for
demonstration only and that there had been no discussion about furniture or fixtures.
There was discussion on addition of a door with a window in the small meeting morn attached
to the Council Chambers to provide gathering place for the parents during activities. City Clerk
Doff said it would be beneficial for election space. But consensus was to leave plan as is. There
was discussion of square tables in the senior area. The City Council agreed with the design as
presented with the windows as discussed.
City Administrator Johnson stated that based on the budget provided by Mr. Kinghorn tonight
with the addition of a contingency, permits and fees, and architectural costs, the project totals
approximately $450,000 excluding furniture, fixtures, and equipment which would add to the
cost. Mr, Kinghorn concurred. There was discussion about the difference in the estimated
project cost of $450,,000 plus furniture and equipment and the budget of $326,000 and how the
difference is funded. City Administrator Johnson reviewed the approved CIP for this project and
the balances of the corresponding funds. City staff will present financing options for the
project cast that.exceeds budget at the ,duly 8 meeting.
There was discussion on the proposal for Guardian Angels conduit bond, the amount of the fee,
and how the City may spend the fee. City Administrator Johnson gave an update on the
project. The City Council agreed for City staff to move forward. City Administrator Johnson
said a draft conduit bond policy will be presented for the City Council at the July 8, 2013 City
Council meeting and a Public Hearing on the Guardian Angel's bond issue has been noticed for
July 22, 20.3.
CM Schroeder motioned to go forward with the Otsego Praire Center Reuse Project
and to finalize financing at the July 8,, 2013 City Council meeting, Seconded by CM
Darkenwald. All in favor. Motion carriedl
. Tennis Dome discussion.
City Planner Licht presented background on the project. Del Bauer is considering purchasing
land from Randall Begin to develop ars indoor tennis and soccer facility which would include five
tennis courts and two soccer fields. Mr. Bauer's group would purchase the land from Mr, Begin
and donate the land to the City. The city would lease it back to the group with a thirty year
lease. The requirements of the lease would provide that they include lessons for the Parks and
Recreation programming and a block Fours would be provided to the City for use as the City
determines. There was discussion that if the dome owners nt d the City to schedule the
soccer fields, a separate scheduling agreement would be entered into. The City Council agreed
to continue the discussion,
7:45 PM Myr Stockamp called for a five minute recess,
7.50 PNS Mayor Stockamp reconvened the meeting.
. Discussion on Administrative Services Director position.
City Administrator Johnson requested a motion to cancel the July 8, 2013, special meeting
called to review the 70h Street appraisals because the City Attorney MacArthur has not yet
received the appraisals and, as such, will not have adequate time to review them before July 8.
She further requested that the July 2, 2013, special meeting for Administrative Services Director
interviews be cancelled because one of the candidates is not available. She stated that both
candidates are available on July 11.
CM Darkenwald motioned to cancel the July 2,, 2013 special meeting and call
special meeting for 5:45 PM on July 11f 2013 for the purpose of conducting
Administrative Services Director interviews. Seconded by CM Schroeder,, Motion
carried -.
CNS Darkenwalld motioned cancel the July 8,, 2013 special meeting on the 70th Street
appraisals. Seconded by CM Schroeder, Motion carried 5-0.
The Council discussed the Administrative Services Director r position. City Administrator Johnson
will prepare questions for the July 11 interviews
. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM W r hime. All in
favor. Motion carried. Adjourned at 9:27 PNIN
ca StocampM or Jessica k
ATTEST;
Tam! LofF, City Clerk