ITEM 3.11 Cowboy JacksotCITY OF 0
MINNESOTA 9
DEPARTMENT INFORMATION
Request -for
City Council Action
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends approval of a special event permit and alcohol premises extension permit for
Cowboy Jacks for 17 August 2013
ARE YOU SEEKING APPROVAL OF A CONTRACT? I IS A PUBLIC HEARING REQUIRED?
No. NO.
BACKGROUND/JUSTIFICATION:
Cowboy Jacks is planning on hosting a private wedding reception at their restaurant on 17 August 2017.
The restaurant will be closed to the public after 4:OOPM for the event. The event will occur within the
restaurant and is proposed to have outdoor games in the 17 parking stalls off of the patio area.
An extension of the restaurant's existing on -sale liquor license is required to allow beverages to be
served in the outdoor game area. The information subrnitted with the Special Event Permit application
indicates that the management has proper training and procedures in place regarding alcohol service
and that additional insurance coverage has been provided. The temporary extension of the premises
permit can be included in the approval of the Special Event Permit.
The restaurant managennent has worked with the other businesses within the building to address on-
site parking availability during the event. The management will also shuttle guests to/from their hotel
at the Holiday Inn or off-site parking at the Waterfront East Building B location. The management is
requesting that the City allow on -street parking of Quantrelle Avenue to provide additional parking
capacity. City staff supports covering the no -parking signs and allowing parking on one side of the
street for the event.
SUPPORTING DOCUMENTS: Ei ATTACHED o NONE
A. Special Event Permit application
B. Special Event Permit
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-- - ; _�_. - - -- -- A
ORIGINATING DEPARTMENT:
REQUESTOR'
MEETING DATE:
Planning
City Planner Licht
22 July 2013
PRESENTER(S)'
REVIEWED BY:
ITEM #'
Consent Agenda
City Clerk Loff
3.11 — Cowboy Jacks
City Administrator Johnson
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends approval of a special event permit and alcohol premises extension permit for
Cowboy Jacks for 17 August 2013
ARE YOU SEEKING APPROVAL OF A CONTRACT? I IS A PUBLIC HEARING REQUIRED?
No. NO.
BACKGROUND/JUSTIFICATION:
Cowboy Jacks is planning on hosting a private wedding reception at their restaurant on 17 August 2017.
The restaurant will be closed to the public after 4:OOPM for the event. The event will occur within the
restaurant and is proposed to have outdoor games in the 17 parking stalls off of the patio area.
An extension of the restaurant's existing on -sale liquor license is required to allow beverages to be
served in the outdoor game area. The information subrnitted with the Special Event Permit application
indicates that the management has proper training and procedures in place regarding alcohol service
and that additional insurance coverage has been provided. The temporary extension of the premises
permit can be included in the approval of the Special Event Permit.
The restaurant managennent has worked with the other businesses within the building to address on-
site parking availability during the event. The management will also shuttle guests to/from their hotel
at the Holiday Inn or off-site parking at the Waterfront East Building B location. The management is
requesting that the City allow on -street parking of Quantrelle Avenue to provide additional parking
capacity. City staff supports covering the no -parking signs and allowing parking on one side of the
street for the event.
SUPPORTING DOCUMENTS: Ei ATTACHED o NONE
A. Special Event Permit application
B. Special Event Permit
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve a Special Event Permit for Cowboy Jacks on 17 ALIgu t 2012 from 4:o P I to :O AM
(18 August 2013) as presented.
BUDGET INFORMATION
FUNDING: BUDGETED: r YES
NA Ei No
ACTION TAKEN
o APPROVEDAS REQUESTED ci DENIED ci TABLED ❑ OTHER (List changes)
COMMENTS:
Date Filled: 14 ev( �15
11
Date Complete: -11) A
9 0 Received Bir:
IRPFCIAL FVFNT APPLICATION
Instructions: Written application for special event permits must be made at least thirty (30) days in advance
of the event's proposed date. This application period shall not begin to run until a complete application has
been filed with the City. A fee, in the amount set by the City's fee schedule, shall be paid to the City along
with the completed application form. Failure to provide a complete application or to pay the fee, as herein
required, is sufficient reason to deny the special event permit.
Property Information
Property Identification Number (PID#):
Street Address: 9010 Qyo�dLAp A\JL 0 AvLks
Applicant Information
Name: 0;,�,01 Business Name: CJJL% � I
Address:
City- ay, r State: Mo_ Zip Code :
Telephone:- Fax:
Property Owner Information if other than applicant):
Name:
Address:
City:
Telephone:
Fax:
Business Name:
5-5-3-30
e - rn a i 1: ckkeR C6LA-�c ijA j'f 1. _�. ( b I , (0)VI
Aw 0 6
State: Zip Code:
e-mail:
Description of Event: On separate pages, please respond to the items below to describe the event in
reference to Section 7-5-5 of the City Code:
A. Details regarding the location of the event including a site plan.
B. Identify the days and hours during which the event may be held.
C, Detail provisions made for availability of potable water and restroom facilities and trash containers.
D. Describe measures to be taken for security and crowd management including use of barricades
and/or fencing.
Page 1 of 2
F. Identify available off-street parking and describe traffic control measures.
G. Verifv that the followina emeraencv services have been notified of the special event:
a. Wright County Sheriff (a separate special event application required).
b. Fire Department.
C. Ambulance.
H. State whether alcohol is to be served or sold at the event, provide documentation of required
licenses and describe measures to ensure no sale or consumption occurs by people under 21 years
of age.
1. Provide documentation of adequate insurance, including liability and/or Dram insurance as may be
applicable.
J. Identify use of any signs, banners or other advertising or promotional materials.
K. Identify use of any additional or temporary outdoor lighting sources.
L. Identify any sources of outdoor noise and use of equipment to amplify sound.
M. Describe any temporary construction including but not limited to stages, shelters, fences, stairs,
ramps or other structures.
N. Provide a plan for post event clean-up of the site and surrounding area, removal of advertising or
promotional materials and trash disposal.
0. Submit documentation, of adequate insurance, including liability and/or Dram insurance as may be
applicable.
P. The City Council and/or City staff may request any additional information deemed necessary to
consider the soecial event permit amAcation.
Signature of Applicant and Property Owner:
I, the u nders iq ned, hereby apply for the considerations described above and declare that the information
and materials submitted in support of this application are in compliance with adopted City policy and
ordinance requirements and are complete to the best of my knowledge. I understand that this application
will be processed in accordance with established City review procedures at such time as it is determined to
be complete
Appl icant: Date:
Property Owner:
Page 2 of 2
Date:
Special event / extension ofpremise outline
Michael DeMarco 612-817-0689
m"rimip*rs1-:V;4'Aoqm
chef (Otlieafte.i-inidiiiglitgrLoLil)..COM
Below are the answers to the application questions A -P to the best of rnv abilitv.
A. Cowboy Jacks Saloon, First parking lot area of17parking spots.
Bi ALIgUSt 17m5pmLo2arn
C. We will have our regular restrooms as well as potable water and trash facilities. Depending on
this potential permit iwill bring inadditional trash containers.
D. EnioloveeS Dosted at each entrance for verification of RSVP as well as the area to be roDed off
with stantions.
EMysheet is missing E, dont know if that was myprinter oranoversight, sorry,
F. Wewill beutilizing our lot, with exceDUonofthe snocesset as�efor cn�stone. Safe Harbor �
owned by my family, so | will utilize their signed spots. Also peop|ewill be shuttled overhnm
Holiday Inn as well as the Nystrom lot nearby. If the city will allow park/ng on QuantreUe Ave it
would henreat|vanVneciated.
G No emergency services have been notified. I planned on informing officer Halverson this past
vveekendbut d(dnot run|into Nm.|fthis )sreq u|red for anevent Uketh/y|w/U|behappytodoao
ASAP. On a side note in revards to ernergencv services and securitv. I will have members of the
Plymouth and Bloomington police force, Elk River fire department as well as a number of
medical professionals atthis event.
H. Yes alcohol willbesen/od.A||Ucen»esarouotodntmandoostedon1Vcat|on.Tn(nsuro1hatno
minors are going to be served we have made a no minor on premise after 8pm rule as well as
having my staff, All of whom have attended alcohol training and are aware of the carding
orocess-VVemnst/1ke|vvvU|addwrist bendsorstamnntooennIe'shanduifthe councUvvou]d
like.
L Insurance documentation should have been provided from Kim Brown (651-238-0866) of Illinois
[ausmUtvInsurance Gnnun'
]. VVewill beposting the "doaedtoPublic, � Saturday at4pm,reopening Sunday the l8m at
10arn" on all of our entrances, restroorns, gate facing 101 as well as Face Book and twitter.
K. Noadditional lights
L. Noadditional speakers ormusic outdoors.
M. Notemporary construction.
N. Staff will conduct normal sight clean up the night of as well as road, sidewalk and overflow
oarNnnthene°Lday.Traahshou|dnotbea|osueduetousexpectingsomem/hatofanormo|
Saturdays business.
O. Refer to answer (1) as I believe Kim would not have forgotten the correct information.
P. Whatever the council needs in addition I will do mv best to orovide in a very timelv fashion.
Thank you for your time and consideration onthis application. |doapologize that kwas not
Submitted sooner however wehave only been engaged for alittle more than amonth thus plans
great without issues. Since voeare Use toalarge amount ofguests at Cowboys, <peoona|k/
don"t exDect it to be much different than a nv other Saturday night aside from the fact that |will
be with friends and family and not the.general public. Thank you again for Vour time.
CERTIFICATE OF
LIABILITY IIiSURANCE
DATE (M.%1/D0/YYYY)
7/10/2013
THIS CERTIMATE IS ISSUED AS Al MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,
EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must tie endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an
endorsement. Astaternent on this certificate does not confer rights to the
certificate holder in lieti of such endorsernent(s).
IPRODUCER
CON I ACT
NAME- Kim L Brown President
KIM L BROWN INC
PHONE FAX
ASC, No, ai): (651) 730-980 1(,6jc. Nion: (6 51) 578-2427
PO Box 25407
E-t.WL ADDRESS: kim@klbins.com
oodbury, MN 125
W 55
IN AFFORDING COVERAGE NAIG#
im-7. k1bins. com
INSURER A ;
INSURED Cowboy Jacks Saloon
A
INSURER B:
INSURER 0:
AMG- Otsego, LLC
BP34323
INSURER 0
256 1st Ave N, 3rd Floor
INSURER E:
9010 Quantrelle Ave Otsego, MN 55330
INSURER F,
Mp1s, MN 55401
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NM.IED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO VVIAICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERmS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOM MY HAVE BEEN REDUCED BY PAID CLAIMS.
MR TYPE OF IN URA CIS ADDL sU® PQE1CV-E�FF— —P0UZy-ExF1--- LIMITS
LTR HIM VAM POLICY NIUMBER (NINUMNYYY) (N1MJ0DNYYY)
17
GENERAL LIABILITY
DDL@planningCO. com
I
EACH OCCURRENCE $ 11000,000
X COMP-3ERCIAL GENERAL LIABILITY
IMAGL
IOKENIL�U
PREMISES (Ea occurrence) $ 100r000
CLAIMS -?."DE I—x IOCCUR
M ED EXP (Any one pe r:son) 5 excluded
PERSONAL &ADV INJURY $ 1,000,000
A
BP34323
10-8-1210-6-1
GENERAL AGGREGATE s 2,000,000
GEN'L AGGREGATE LIM IT APPLIES PER,
PRODUCTS - C0!'.1Pj'0P AGG $ 2t0001000
$
" IRI-
-IPOJECT LOC
_UCY
AUTOMIOBILE LIABILITY
-C OM B I N E -T-Sl N G LE U �M t I
(Ea accident)
130DILY INJURY (Per person)
ANY' UTO
ALLOWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY (Per ar-cfdenl) $
PROPERTY DAMAGE
NON-MNED
HIRED AUTOS AUTOS
(Per accAent)
UMBRELLA LIAR
OCCUR
EACH OCCURRENCE $
AGGREGATE
EXCESS UAB
CLAIMS -MADE
r—i
DEO I I RETENTICIN $
V%QRKERS COIMPENSATION
--] WC STATU---I- 10TH-
TORY LIMITS ER
AND EMPLOYERS' LIABILITY YIN
El- EACH ACCIDENT 500f000
A
ANY PROPRJETOF�PARTNEREXECUTIVE
0FFJC-M' I EXCLUDEO?
NJA
E- L DISEA SE - EA FJ.1 PLOYEE $ 500,000
'EMBER
(M andatory In N H)
'
WC15033
10-8-1210-8-13
If yes, d e scunder
DESCRIPTION OF OPERATIONS bel'u-v
E -L DISEASE- POLICY L11A.111T Is 5001000
A
Liquor Liability
LL96066
7-1-13
7-1-14
$1,000,000 occurrence
I
I
I
I
I
unlimited aggregate
DESCRIPTION OF OPERAMNS I LOCAMNS /VEHICLES (Attach ACORD 101, Add fonal Remarks Schedu.e,if more spaw is requ'red)
Coverage extends to all areas of the premise including parking lot and extends
an additional 1000 sq ft beyond that.
CE RTI F ICATE HO LIDER CANCELLATION
City of Otsego
13400 90th Street NE
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Otsego, MN 55330
ACCORDANCE V%ITH THE POLICY PROVISIONS.
F 763-441-9163
17
AUTHORVED REPRESENTATIVE 00�
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DDL@planningCO. com
@ 1988-2010 ACO RD CORPORAT I N. Al I rights rese rved.
AD25 (2010105) The ACCORD name and logo are registered marks of ACORD
ot 0
A
KIN to C ifl 7 f9
SPECIAL EVENT PERMIT
APPLICANT: Cowboy Jacks
APPLICATION: Request for approval of special event permit for Cowboy Jacks on 17 August 2013.
CITY COUNCIL MEETING: 22 July 2013
FINDINGS: used upon review of the application and evidence received, the City Council of the
City of Otsego now makes the following findings of fact:
A. Requests for special event permits are subject to the provisions of Chapter 7, Section 5 of
the City Code.
B. The Special Event Permit application dated 15 July 2012 submitted by Cowboy Jacks is
incorporated herein.
C. The Request for Council Action prepared by the City Planner, The Planning Company LLC,
is incorporated herein.
DECISION: Based on the foregoing information and applicable ordinances, the application is
hereby APPROVED subject to the following conditions:
The event hours (not including setup/take down) shall be limited to 4:OOPM on 17 August
2013 to 2:OOAM on 18 August 2013.
2. On -sale liquor shall comply with Chapter 7, Section 3 of the City Code and expanded to
include areas of the premises designated for outdoor gaming only for this special event. In
no case shall alcoholic beverages be taken beyond the boundaries of the premises.
3. The organizers shall provide documentation of insurance coverage in amounts as
determined necessary by the City Attorney,
4. All event signs shall comply with Section 37 of the Zoning Ordinance including issuance of a
sign permit.
5. Parking shall be allowed along one side Quantrelle Avenue on 17 August 2013 to 20 August
2013.
I & [0 11910 1
SECOND BY:
ALL IN FAVOR:
THOSE OPPOSED:
Attest:
,ADOPTED by the City Council Of the City Of Otsego this ""i day of July, 2013.
'ami L.ff, City Clerk
CITY OF OTSEGO
Vern Heldner, Acting Mayor