ITEM 3.15 Purchase of road graderCITY OFgo
ot
MINNESOTA
nEP F T1 FNT INFORMATION
Request for
City Council Action
ORIOi[ ATING DEPARTMENT:
_
REQUE TOR:
...._.. -� - -w- — - - - n .-n. -v .. ...n. -...... _ . .
MEETING DATE:
Public Works Streets
Brad B lair, Street Supervisor
July 22,20 .3
PRESENTER(s).
REVIEWED BY.
ITE( .
Consent Agnda
Lori Johnson, City Admini trator
3.15
AGENDA ITEM DETAILS
RECOMMENDATION:
Recommend t0 advertise for bids t0 purchase a used road grader to replace the current city owned 1988
Cat 140G grader.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No I No
BA ROU DMUSTIFIC TION:
The City currently owns a Cat 140G road grader that was purchased new in 1988 and is used t0 maintain
approximately 15miles Of gravel roads.
The CiP recommends mends ufipgrading the current gradr through replacement Or reconditioning in 2014 for
ars estimated cost Of $150,000. A comparable neer replacement grader (2013 model) purchased through
state contract wound cost a p p roxi rn atOly $300,000-$350,000.
The Public Works sub -committee mitt discussed ars opportunity t0 purchase a used 143G Cat grader, which i
owned by a nearby township that wouId meet the future reeds Of the City for the next ten t0 fifteen
gears at a net cost of approximately $110,000 net trade. TO meet State Of MN purchasing requirements,
the consensus Of the Public Works Sub -committee was t0 recommend the City Council approve
advertising for the purchase of used road grader equivalent or exceeding the ago and condition of the
2001 143G grader discussed.
SUPPORTING DOCUMENTS: X ATTACHED u NONE
0 CIP related information
POSSIBLE [MOTION
.:..:.:.............v..-_....vn....._........w_..-..._......--.............. -- ---------------
Please word motion as you would I] ke it to appear in the minutes.
Motion to approve advertising for bids for the purchase of road grader.
BUDGET INFORMATION
11111
FUNDING: BUDGETED: X YES
I P PW -12-103
03
oN
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED u OTHER (List changes)
COMMENTS:
HEAVY EQUIPMENT
October 2012
February 2012
Unit #
ProjJect##
Description
Mileagel
fours
M ileagel
Hours
Year
Purchased Schedule
Net Cost
Purchased
Cost Replacement
PW#5
PW12-193
1988 CAT load Grader
12894
12641
1988
$122,674 2914
$150,000
PW#46
PW12-103
2905 CAT 908 Loader
252E
2411
2010
$63,33 2014
$40,000
2014) P I#'12--'103 subtotal:
$190,000
PW#14
IPW12-103
2010 John Deere 320D Skid Loader360
2W
2010
3,lH[ 2015
$291900
2015} P 12-103 subtotal:
$201000
PVA #21
PW 12-103
2000 CAT IT28 Loader
5394
5245000
$1491 700 2016
$150,000
2016} P 12-103 subtotal:
$150,900
PW#1
IPW12-103
2007 Elgin street sweeper
790E
1636
70B8!1462
2011
$773484 2017
$180,000
2917 P 12-'103 subtotal:
$180T 0
P1112--103 TOTAL:
$540,090
PWM5
IPW12-0322003
Sterling S Dump Truck, Plow
1 '2984-71-2330
2874
....10461'200
$135,21 2013
18D,009
Ply #49
1= W 12-045
'1999 Ford F578 Boors Truck
103400
'1 � 999
�1 1 �
2009
$9,6761 2019
`i
�.'._.PW ##42
1 PWI2-047
2002 Sterling L8511 Dump Truck, Plow
145171
14250
2910
$52,9831 2020
$190,009
PW #39
P I2-044
2908 Sterling L8500 Dump Truck, Plow
102061-72E
94401
6591
200E 1
$68,028-.1-2023
$200,000
PW #8
P 12-027
2010 CAT 3050 ExGavator
273
258
2010
$551286 2025
$801000
PW ##43
P II'12-04
2019 Mack U 1 Tandemr Dump Truck, P10
11060
599
9346
497
2010
$197,699 2925
$2991000
L 1f # 44
P111 J -01
Mack ac GU713 Jet -Vac
131
711
3616
554
2010
$260,514 2026
001000
Capital Improvement Plan
2013 I/Irli 201'
City of Otsego, Minnesota
,ejectH PW -12-103
i
lProJectNameHeaver Equipment
Description
Heavy e uiprrrent purchase and replacement schedule as follows:
Department Public Works
Contact Public Works Supervisor
Type Equipment
Useful Life 1 - 20
Category Epipment
Prlorl(y n/a
A) 2014 - replace 1988 Cat grader with plow and wing attachments PW. -- $150,000 net
B) 2014 - replace 2005 Cat 90front end loader (PW.46) r $40,000 net
C 201 - replace 20 10 JD 320Dskid Ioader W.1 -- $20,000 net
D) 2016 - replace 2000 Cat IT28 front end loader with plow and wing attachments (PW.21) - $150,000 net
E) 2017 - replace 2007 Elgin Pelican street s vee W. 1 - $180,000 net
The following new and replacement equipment ent is scheduled lased on the Pubtlic Works Department's ent's net management
practices as defined in the introduction:
The City owns a 1988 eat 1406 grader with p I ow and ging attach meats that are used in various public works
1
;.,ailment projects, maintenance of gravel streets and snow removal operations.
B) The City owns a 2605 Cat 9 0 8 front end I oad er purchased Li sed ire 2 0 10 for various Pu b I is Worl s Depa rtment
projects and snow removal operations.
The City owns a 2010 JD skid loader. This equipment is used in various Public Works Depaitment day-to-day
activities, projects and snow removal operations,
D) This equipment is used in various Public Works Department projects and snow removal operations. Based on the
current condition of the unit and i is present value, it wiI1 meet its useful I i (approximately 10,000 hours) and be
sch dul d for r• placement,
E) This "used" 2007 Elgin Pelican street sweeper was Purchased in 2011 and replacement is scheduled for 2017 wben
10 years old.
Sent. 201 - Item A (Cat rad r) was moved from 2013 to 2014 based on current condition and use.
EJ pendrtures 2013
201d
2015
2016
2017
Total
EqpYVeh1das/Furn1sh1ngs
100,000
20oOOO
150,000
1804000
540,000
Total
1903000
20,000
— 150,000
rrrf�
180,000
540,000
Funding Sources 2013
2014
2015
2016
2017
Total
206 Capital Eqpt Revolving olving Fu
1 0,om
203GOO
150,000
1 801coo
540,000
o�C��
190,000
20,000
r - -
1503000
1 80,000
� - ---
540,000
�
Page 77 Thursdq, October 18, 2012