ITEM 3.2B SCC 7.31.2017 MinutesITEM 3_2B
SPECIAL CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
JULY 31, 2017
6:00 PM
Mayor Stockamp called the meeting to order at 6:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner, Jason
Warehime and Tom Darkenwald. Staff: Adam Flaherty, City Administrator/Finance Director;
and Tami Loff, City Clerk.
1. City Administrator Onboarding Process & Initial Performance Review.
Richard Fursman, HueLife, was present for the onboarding process; he facilitated discussion
based on the report given on the survey results. The City Council concurred to hold a
Friday/Saturday strategic planning session facilitated by HueLife. They discussed possible dates;
November 17/18, December 8/9, January 12/13 or January 19/20. City Administrator/Finance
Director Flaherty to check with City staff and bring back date to a future meeting.
Mayor Stockamp stated the next item is a performance evaluation for the City
Administrator/Finance Director; this item may be closed under Minnesota Statute 13D.05 Subd.
3. She asked City Administrator/Finance Director Flaherty if he would like it to be an open
meeting or closed. City Administrator/Finance Director Flaherty stated closed. The City Council
went into closed session at 7:37 PM.
CM Darkenwald motioned to reopen the meeting at 8:00 PM. Seconded by CM
Warehime. All in favor. Motion carried.
Mayor Stockamp motioned to approve an increase in salary for the City
Administrator/ Finance Director from Grade 21 -Step 4, to Grade 21 -Step 5, effective
August 1, 2017. Seconded by CM Darkenwald. All in favor. Motion carried.
The next scheduled review for the City Administrator/Finance Director will be in February per
employment agreement.
2. Review of Draft 2018 Budget.
City Administrator/Finance Director Flaherty reviewed the updated property tax levy summary.
City Administrator/Finance Director Flaherty reviewed the draft General Fund budgets for:
revenues; City Council; City Administrator; and the City Council concurred as presented.
Administration; City Clerk Loff reviewed the proposed budget which included an increase in
software and support due to five additional users license for the laserfiche software. She also
reviewed the recommendation for a website redesign in 2018 to be more responsive with
current technology. Stating the responsive design ensures a consistent, seamless user
experience on any device, PC, tablets and smartphones. City staff received a quote from Gov
Office in the amount of $9,125. She also is recommending design services from Kim Welter in
the amount of $2,000. The City Council concurred as presented.
Elections; City Clerk Loff reviewed the proposed budget. The City Council concurred as
presented.. City Clerk Loff gave an update on the State election grant. She will bring this back to
the City Council once she has final information from Wright County. She is also recommending
holding off on the addition of another precinct for the 2018 elections; with the addition of Poll
Pads and faster tabulators and early voting it will give City staff time to evaluate and make a
recommendation after that. The City Council concurred.
City Administrator/Finance Director Flaherty reviewed the department budgets for Assessing;
Finance; Information Technology; and Legal. The City Council concurred as presented. He
reviewed the budget for Economic Development; the City Council concurred to remove Elk River
Chamber of Commerce in the amount of $500. The Building Inspection and Animal Control
departments were reviewed with no changes.
Other:
City Clerk Loff stated she received an application for the vacant alternate Public Safety
Commission seat.
Mayor Stockamp called a Special Meeting on September 11, 2017 at 6:30 PM held at
Prairie Center to interview for Advisory Commission opening. Seconded by CM
Warehime. All in favor. Motion carried.
3. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Tanner. All in favor.
Adjourned at 9:33 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk