ITEM 5.2 ISD728 CE and City of Otsego Park and Recreation AgreementSAMPLE DRAFT
The City of Otsego Park and Recreation and ISD728 Community Education
Collaboration and Facilities Agreement.
This document serves as the agreement between the City of Otsego Park and Recreation
Department and ISD728 Community Education in the areas of; facility rental, collaborative
programming, and a non -duplication of programs agreement.
Facilities Rental
The ISD728 Facilities Usage Policy States: Local tax supported public agencies that do not
charge District #728 rental fees and have negotiated a non -duplication policy or agreement with
District #728 (at least 75% of participants reside in District 728)
This Document serves as the agreement between the City of Otsego Park and Recreation and
ISD728 Community Education and would fall under category B in the ISD728 Facilities Use
Policy. (No rental fees)
This will include all applicable District and City spaces that do not have additional requirements
under the policy. (Fields, gyms, theaters, etc.)
Staffing, utility and supply costs will still be applied as needed.
Each Department will follow the facilities scheduling procedures outlined by policy.
In the ISD728 Facilities Policy, recreation programs would fall under #3, "Local Government
Use" in the "Priorities for Facility Use" section.
Collaborative Programming
The City of Otsego Park and Recreation Department and ISD728 Community Education will
continue to explore opportunities to serve our constituents in the highest capacity possible. This
may result in possible collaborative efforts between the City of Otsego Park and Recreation
Department and ISD728 Community Education.
When these collaborative efforts apply:
• The department supplying the staff and supplies will handle participant registrations.
• Facilities rentals will follow City and School District policies.
• Collaborative programs will be cross -promoted by each department.
• Both departments will share the costs and revenue for the program and split the
remaining revenue after costs have been deducted.
Community Department Marketing
Both departments will indicate the opportunity for program registration with a link/ resource to
the corresponding cross -department information, in publications and registration software.
Non -Duplication of Programming Agreement
The City of Otsego Park and Recreation Department and ISD728 Community Education strive
to bring the highest quality programming to our constituents. To do this, both departments will
advocate for the opportunities available to the Otsego community through the resources
provided best by each department. Requests or recommendations from the Otsego community
that fit the programming areas of the partnering Department will result in collaborative
programming conversations or referral.
ISD728 Programs Offered in the City of Otsego
Adult Programs: Visual and Performing Arts, Cooking, Finance, Technology, Special Interest
Dog Obedience, Skills, Parenting and Caregiving, Travel, Health/Safety and Wellness,
Possible Conflicting Areas: Fitness,
Senior Programs: AARP
Adults with Disabilities: Arts and Crafts, Healthy Living, Lifelong Learning, Special Events,
Trips, and outings.
Infants, Toddlers, and Preschool: Dance, Preschool, Childcare, Parent/ Child Classes,
Special Events, Parenting, Trips, Visual Arts, Music, Enrichment,
Youth: Childcare, Academics, Visual Arts, Performing Arts, Special Interests, Party Rentals,
Technology, Cooking, Trips, STEM, Baby Sitting, Home Alone
Possible Conflicting Areas: After School Athletic Camps
The City of Otsego Park and Recreation Programs
Adult Programs: Fitness, Date Night, Dog Events, Adult Leagues
Senior Programs: 55+ Program
Adults with Disabilities: Dance
Youth: Karate, Sports Camps, Events, Golf, Cheer, Gymnastics, Archery, Tennis, Safety Camp,
Adventure Camps, Skating
Possible Areas of Collaboration:
Adults: Fitness in the schools
Adults with Disabilities: Fitness opportunities in the City of Otsego,
Senior Programming: Utilize CE Programs as a Resource
Events: Cross Planned with Department Resources
Youth: After School Fitness/ Sports Camps, EdV Summer Week Promotion, Open Gym
State Statute:
124D.19 COMMUNITY EDUCATION PROGRAMS; ADVISORY COUNCIL.
Subd. 5.Policy to avoid program duplication.
Each council must adopt a policy to reduce and eliminate program duplication within the district.
ISD728 Facilities Use Policy:
Local tax supported public agencies that do not charge District #728 rental fees and have negotiated a non -
duplication policy or agreement with District #728 (at least 75% of participants reside in District 728)
Advisory Council Bylaws:
4. The Council shall expand and improve communication between community
groups, agencies, municipalities, and schools to assist in the coordination and
elimination of duplication of programs and services.