ITEM 3.13 Purchase of TV standsOtsTyF
MINNESOTA V O
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Parks & Recreation
Parks & Recreation Manager
Demant
August 14, 2017
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator Flaherty
3.13
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends the purchase of two TV's and three portable TV stands for use at City Hall and Prairie
Center.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/J USTI FICATION:
Funds were identified during the Capital Improvement Planning process to upgrade audio and visual
components at Prairie Center and City Hall in 2017. Staff discussed that a potential first step in this process
would be to upgrade the current meeting room TV's and stands at Prairie Center to better accommodate
meetings, events, and serve as a back-up to the aging Council/ Commission system currently in place.
Due to the many configurations that the meeting rooms at Prairie Center have throughout the week, Staff
is recommending that the current 55" TV located in the Fireside Room be removed and replaced with a 70"
TV on an adjustable stand with lockable wheels. A second stand and TV are also being recommended for
Prairie Center, this stand would be used in other rooms if there are two meetings going at the same time.
Both TV's could also be used during Council/ Commission meetings as a back-up to the existing system.
The current 55" Fireside Room TV that was is being recommended to be replaced would then be moved to
City Hall, placed on a portable stand, and used in the Lily Pond Conference Room and other areas.
The cost estimate for these items is approximately $4,500. This includes the two 70" TV's, three adjustable
stands and accessories. The exact purchase amount is not known due to not having exact costs for the
accessories, which include: power cords, HDMI connections, USB connections, etc.
SUPPORTING DOCUMENTS ATTACHED:
0 Photo of the TV Stand.
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to purchase two TV's and three portable TV stands for use at City Hall and Prairie Center.
BUDGET INFORMATION
FUNDING:
BUDGETED:
Capital Improvement Revolving Fund
414-41940-525
Yes