ITEM 3.2B 8.14.2017 MinutesITEM 3_20
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
AUGUST 14, 2017
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Tom Darkenwald and Cory
Tanner. Absent: Councilmember Jason Warehime.
Staff: Adam Flaherty, City Administrator/Finance Director; Daniel Licht, City Planner; Brent
Larson, Assistant City Engineer; Andy MacArthur City Attorney; Kevin Lamson, Street Operations
Manager and Sandy Lindenfelser, Administrative Assistant.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Gina Swanson of Center Point Energy presented Street Operations Manager Lamson with a
$2,500 Community Partnership Grant from Center Point Energy to put towards the purchase of
three 800 MHz Radios.
2. Consider agenda approval. CM Heidner requested a correction to the dates on his
special pay time sheet for 2 meetings attended in July from 07-18-17 to the correct date of 07-
11-17. CM Heidner indicated he was not requesting pay for those meetings, but wanted the
record to be accurate.
Mayor Stockamp requested to add Item 5.1 — City Administrator/Finance Director evaluation.
CM Heidner motioned to approve as amended. Seconded by CM Tanner. All in favor.
Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. July 24, 2017 Meeting.
B. July 31, 2017 Special Meeting.
3.3 Approve City Council Special Pay for July 2017.
3.4 Pay Estimates/Requests:
A. Pay Estimate #1 for Kadler Avenue Watermain Extension to LaTour Construction,
Inc.
B. Final Payment for quaday Avenue Improvements to Douglas -Kerr Underground,
LLC.
3.5 Approval of Agreement Between Property Owner (118500302101), ISD#728 & City of
Otsego.
3.6 Adopt Resolution 2017-65 Accepting Community Partnership Grant by CenterPoint
En rgy
3.7 Adopt Ordinance 2017-10 Amending the City Code regarding firearms and Resolution
2017-66 updating the No Discharge Zone Map.
3.8 Adopt Resolution 2017-67 Accepting Public Improvements Associated with Kwik Trip.
3 9 Adopt Resolution 2017-68 Accepting Public Improvements of Wildflower Meadows 3rd
Addition.
3.10 Adopt Resolution 2017-69 Accepting Public Improvements of Wildflower Meadows 5th
Addition.
3.11 Adopt Resolution 2017-70 Imposing a Civil Penalty on Riverwood Tavern -Rive rwood
National Golf Course.
3.12. Admit Resolution 2017-71 Vacating Existing Drainage & Utility Easement within Final
Plat of Crimson Ponds West 4th Addition.
13 Approve Purchase of TV's and Stands for Prairie Center.
CM Heidner motioned to approve. Seconded by CM Tanner. All in favor. Motion
carried.
4. Public Works
4.1 Consider Work Order No. 1 for Kadler Avenue Watermain Extension:
Assistant City Engineer Larson presented the engineer report and recommends approval of
Work Order No. 1 for the Kadler Avenue Watermain Extension project. Although the Kadler
Avenue Street project has been postponed until 2018, the change order is for the current
construction of the 16" Watermain from 70th Street NE to 1/i mile north.
CM Heidner motioned to approve Work Order No. 1 for the Kadler Avenue
Watermain Extension project in the amount of $252,714.25 for the Kadler Avenue
Watermain Extension, City Project No. 17-06. Seconded by CM Darkenwald. All in
favor. Motion carried.
Assistant Engineer Larson said that there is a problem with Kadler Avenue in the peat soil area
south of 90th Street due to the directional drilling. Kadler Avenue has settled a few different
times in previous years. The company installing the watermain has taken additional steps prior
to this happening by injecting a lubricant to help push the piping through, they also went down
an extra 8-9 feet to try to prevent this from happening. The recommendation is to allow the
pavement more time to fully settle, and in the meantime, we will fill the cracks with class five.
The road will have to be monitored to make sure everyone is safe and once it has stopped
moving, bring this back to the City Council for a repair recommendation.
Mayor Stockamp asked if it is better to do the whole section. Assistant City Engineer Larson
recommends patching if it isn't going to move anymore. If it continues to move and more
cracks show up, then it may be better to do the whole reclaim and paving.
CM Darkenwald asked if when you do the whole paving, won't there be contamination.
Assistant City Engineer Larson said that there have been precautions and that there should be
none of that.
5. City Council Reports and Updates.
5.1 City Administrator/ Finance Director Evaluation.
Mayor Stockamp stated that the City Administrator/Finance Director evaluation was all deemed
satisfactory during the closed session of the July 31st special meeting.
6. Staff Reports and Updates
City Administrator Flaherty gave the following update. tomorrow TIF application is expected to
be received tomorrow and is requesting a Special meeting to be scheduled for Monday, August
28th at 6:00 PM prior to the regular City Council meeting for review of this financial assistance
request.
Mayor Stockamp motion to call a Special City Council Meeting on August 28, 2017 at
6:00 PM at Prairie Center. Seconded by CM Tanner. All in favor. Motion Carried.
City Administrator/Finance Director Flaherty said there will be a meeting on September 19,
2017 at Fox Hollow Golf Course in St Michael. This meeting is for members of the surrounding
cities to attend and highlight what their City has to offer. He is unable to attend and is
wondering if any of the City Councilmembers are interested in attending or if he should
delegate a staff member to attend. Mayor Stockamp and CM Darkenwald expressed interest in
attending, but needed to confirm their schedules. It was also suggested that City Planner Licht
attend.
City Administrator/Finance Director Flaherty noted that P & F Machining will be holding an open
house on Saturday August 26, 2017.
The Industrial Park on Kadler Avenue will be post-poned to 2018 noting the bid advertisement
has been pulled off and the street construction project will be moved to 2018. This project is
still expected to move forward, but on a delayed schedule.
City Planner Licht said that P & F Machining notified him regarding their open house asking to
have no parking signs placed at Quaday Avenue NE for the day. City Planner Licht told them
they are required to notify the Wright County Sheriff's Office and the Elk River Fire Department
of this as well so they are aware.
7. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Tanner. All in favor.
Motion carried. Adjourned at 7:28 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
Written by Sandy Lindenfelser, Administrative Assistant